October 8, 2018

Posted October 4, 2018

REGULAR SESSION

OCTOBER 8, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 10, 2018 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 10/1)
4. Motion to authorize the Treasurer to renew the United Healthcare Insurance, with a 2% increase, employees to pay 1% of increase and Police Jury to pay 1% of increase and authorize the President to sign the renewal contract. (Finance 10/1)
5. Motion to accept Bid #2578 - Kitchen Renovations, for Fire Protection District No. 8, as substantially complete and begin the forty-five (45) day lien period, as recommended by the Engineer, Chief and Purchasing Agent. (Finance 10/1) REGULAR MEETING OCTOBER 8, 2018

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6. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Finance 10/1)
7. Motion to authorize to advertise to receive bids for the annual contract, for Miscellaneous Office Supplies for the inventory room, as recommended by the Purchasing Agent, to be paid from various funds. (Finance 10/1)
8. Motion to accept the Public Works Director's Report. (Public Works 10/1)
9. Motion to extend parish maintenance of Evanridge Road (Ward 1, District

• E) an additional 250 feet within the existing 50 foot right-of-way, as recommended by the Public Works Director. (Public Works 10/1)

10. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LA DOTD District 08. (Public Works 10/1)
11. Motion to approve the Federal Lands Access Program Project Memorandum of Agreement LA FLAP RAPDS VLR(1), Valentine Lake Road, and authorize the President to sign all the necessary documents, as recommended by the Public Works Director, pending Legal Counsels review. (Public Works 10/1)
12. Motion to authorize Mr. Greg Jones, Legal Counsel, to initiate Pineville, Louisiana and authorize the President to sign any necessary documents. (Public Works 10/1) REGULAR MEETING OCTOBER 8, 2018

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13. Motion to enter into a Cooperative Endeavor with the Louisiana Department of Wildlife & Fisheries to construct a pier, along with other improvements, for the Indian Creek Recreational Area and authorize the President to sign same. (Public Works 10/1)
14. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development 2019-20 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Grants 10/1)
15. Motion to authorize to solicit quotations for hiring a Project Manager for administrative services for the Davis Drive Hazard Mitigation Project (FEMA-4263-DR-LA, Project Number 0004) (CFDA #97.039). This project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of acquisition of structures for a total of $114,288.00. The 25% match is being provided by the homeowner. (Grants 10/1)
16. Motion to adopt a resolution to award the Construction contract to the Low Bidder, Progressive Construction Company, LLC, for the Red River Levee Recertification Aloha-Rigolette North Bank Project – Project No. 40PARA3301, in the amount of $1,165,466.30, contingent upon submittal of all required forms and information required under the contract provisions, the availability of funds and the concurrence of the funding agencies, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers and Frye Magee, Program Consultant and authorize the President to sign same. (Grants 10/1)
17. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, for the Rapides Parish Highway Department to construct a school bus turnaround on the Science Hill Cemetery Road (Ward 4, District H), with the cost of materials to be paid for by the Rapides Parish School Board, pending the securing of a right-of-way and authorize the President to sign same. (Parochial 10/1)

REGULAR MEETING

OCTOBER 8, 2018

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18. Motion to appoint Mr. Steven Halbert to the Fire Protection District No. 12 Board for a two (2) year term, to fill the expired term of Mr. Elvin McCann. Term expired August 14, 2020. (Personnel 10/1)
19. Motion to change the name and address of a certain polling place, Precinct S27 Beechwood United Pentecostal Church (8126 Highway 112, Hineston, LA 71438) to Abundant Faith Church (8132 Highway 112, Hineston, LA 71438), as recommended by the Registrar of Voters and authorize submission to the Secretary of State. (Personnel 10/1)
20. Motion to reappoint Ms. Gayle Murrell, nominee of Louisiana College, to the Fire District No. 4 Civil Service Board for a three (3) year term. Term will expire November 13, 2021. (Personnel 10/1)
21. Motion to appoint Dr. Kent Lachney, nominee of LSUA, to the Rapides Parish Civil Service Board, for a three (3) year term, to fill the expiring term of Dr. Haywood Joiner. Term will expire November 10, 2021. (Personnel 10/1)
22. Motion to appoint Mr. Dennis Bordelon to fill the unexpired term of Mr. Robert Miller on the Ward 10 Recreation District. Term will expire January 12, 2019. Also to reappoint Mr. Dennis Bordelon to the Ward 10 Recreation District for a five (5) year term. New term will expire January 12, 2024. (Personnel 10/1)
23. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 559 80% 89.80 % Pineville - 8 minute 151 80% 80.13 % Rapides - 12 minute 229 80% 89.08 % Rapides- 20 minute 194 80% 80.93 % (Insurance 10/1) REGULAR MEETING OCTOBER 8, 2018

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

24. Motion to send a letter to Governor John Bel Edwards, thanking him for the Rapides Parish appointment on the Red River Waterway Commission as an at-large member. (Mr. McGlothlin)
25. Motion to adopt a resolution to authorize the President to execute an agreement with the Louisiana Department of Transportation and Development for the Rehabilitation of Runway 9/27 (Design), Obstruction Removal, to serve the Esler Regional Airport, State Project No. H. 012882, in the reimbursement amount of $24,674.00, as recommended by Esler Airport Manager and Pan American Engineers, LLC. (Request received after Committee Meeting) (Mr. Moreau)
26. Motion to adopt a resolution to authorize the President to execute an agreement with the Louisiana Department of Transportation and Development to install solar powered aluminum LED centerline reflectors for the airport’s taxiway system, to serve the Esler Regional Airport, State Project No. H. 013748, in the reimbursement amount of $40,000.00, as recommended by Esler Airport Manager and Pan American Engineers, LLC. (Request received after Committee Meeting) (Mr. Moreau)
27. Motion to authorize Rapides Parish Fire District No. 4, 700/800 to purchase radios off Louisiana State Contract through Mid-State Communications, the amount not to exceed $70,000.00, as approved by Holiday Village Volunteer Fire Association Board in the September 18, 2018 meeting. (Mr. Bishop) (Request received after Committee Meeting)

REGULAR MEETING

OCTOBER 8, 2018

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28. Motion to enter into an Intergovernmental Agreement with Ward 10 Recreation District to provide labor and equipment to clean out the culverts and ditches at the Football Field, to be paid out of Road District 10A Maintenance Funds. (Request received after Committee Meeting) (Mr. Moreau)
29. Motion for President to sign, Supplemental Agreement #2, for Ballard, CLC for additional engineering services and Resident Project Representation for the Masonic Drive Drainage Improvement Project in the amount of $42,781.00, due to the extended service period, pending legal counsel review. (Mr. Overton)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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