February 11, 2019

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted February 7, 2019

REGULAR SESSION

FEBRUARY 11, 2019 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 14, 2019 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 1/4)
4. Recognize a representative from CivicSource for an update on adjudicated properties. (Mr. Overton)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

Appointment to the Ward 10 Recreation District for the expiring term of Mr. Mike Nelson for a five (5) year term. Term expired January 12, 2019.

5. Motion to amend 2019 budgets to reflect actual carry in. (Finance 2/4) REGULAR MEETING FEBRUARY 11, 2019

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6. Motion to rescind a certain motion of August 13, 2018, to purchase a 2018 Dodge Ram Truck off State Contract, for Rapides Parish Fire District No. 5. The Fire Department and the Vendor have agreed to cancel this purchase. Purchase Order No. 49482. (Finance 2/4)
7. Motion to delete from the Rapides Parish Fire District No. 4 Asset/Inventory the following equipment as surplus, to be donated to a neighboring fire department: Asset Number Description Disposal 8104 1992 Ford Engine Donation (Finance 2/4)
8. Motion to delete from the Rapides Parish Fire District No. 17 Asset/Inventory list, the following equipment, declare it as surplus and place in an upcoming auction: Asset Number Description Disposal 11375 1983 Ford Fire Truck To Be Auctioned VIN# 1FDXF70H6DVA39532 11374 1972 Crown Fire Truck To Be Auctioned VIN# 10215466 (Finance 2/4)
9. Motion to delete from the Rapides Parish Fire District No. 6 Asset/Inventory list the following vehicles, declare them as surplus and place in the next upcoming auction: Asset Number Description Disposal 9669 1990 Ford Pickup To Be Auctioned VIN #1FTHXX26MXLKA56721 11218 1992 Ford F450 To Be Auctioned VIN #2FDLF47M6NCB00420 Old Fire District #4 - Asset #6324 10282 1993 Dodge 3/4Ton 9300 To Be Auctioned VIN #3BLKE23CXPM125588 (Finance 2/4)
10. Motion to delete from the Rapides Parish Police Jury Asset/Inventory, Finance Department, the following equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 11186 HP Proliant ML310E–Server To be auctioned (Finance 2/4)

REGULAR MEETING

FEBRUARY 11, 2019

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11. Motion to authorize the President of the Rapides Parish Police Jury to approve travel expenditures during the year, not to exceed the budgeted amount. (This must be approved in February by the Jury each year) (Finance 2/4)
12. Motion to procure the services of Steve Fontenot, Engineer to begin the design of a building addition project, for Rapides Parish Fire District No. Board of Directors. (Finance 2/4)
13. Motion to implement a certification incentive pay plan for Rapides Parish Fire District No. 3 part-time employees for the following IFSAC, Pro Board or LSU Certifications: Firefighter II, Instructor I, Instructor II, Fire Officer I, Fire Officer II, Public Educator I, Apparatus D/O Pumper, Apparatus D/O Aerial, Inspector I, Fire Investigator, Airport Firefighter, Rope Rescue Tech, Confined Space Tech, Hazardous Materials Technician. Incentive Pay will be .25 cents per certification, per hour, as recommended by Fire Chief David Corley and Alpine Volunteer Fire Department Board of Directors, to be effective February 17. 2019. (Finance 2/4)
14. Motion to create and hire a full time Fire Training and Safety Officer for Fire District No. 3, as requested by Fire Chief David Corley and Alpine Volunteer Fire Department Board of Directors and authorize the President to sign the necessary documents. (Finance 2/4)
15. Motion to direct Legal Counsel to take necessary steps to obtain 0.89 acres of property behind Alpine Volunteer Fire Department, Station No. 1, located Department Board of Directors and authorize the President to sign the necessary documents. (Finance 2/4)
16. Motion to authorize the purchase of a Brush Truck for Rapides Parish Fire District No. 8, off State Contract No. 4400010201, as recommended by the Cotile Board of Directors and the Purchasing Agent. (Finance 2/4)

REGULAR MEETING

FEBRUARY 11, 2019

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17. Motion to award Bid No. 2699 – Renovations to the Fireside/Munsterman/Gist Building, to Pat Williams Construction, for the amount of $408,800.00, including the base bid and the alternate, as recommended by the Project Architect and Purchasing Agent. (Finance 2/4)
18. Motion to donate from the Rapides Parish Fire District No. 4 to the Grant Parish Fire District No. 5, the equipment listed below, pending proper paperwork. Grant Parish Fire District No. 5 is a Mutual Aid Department with Rapides Parish Fire District No. 4. Asset Number Description 8104 1992 Ford Engine (Finance 2/4)
19. Motion to remove Davron Moreau as authorized representative on all accounts at Chase Bank and add Laurel Smith, Parish Secretary, as authorized representative to all accounts at Chase Bank. (Finance 2/4)
20. Motion to delete from the Rapides Parish Highway Department the following assets as they are no longer suitable for public use and authorize them to be placed for auction: Asset Number Description Disposal 7728 Kelly Creswell Co. To be Auctioned Striping Machine 8581 Jackhammer To be Auctioned 2947 Linsey Air Compressor To be Auctioned Model # 80R 6123 Aeriol Tar Pot & Burner To be Auctioned 8 Pots and Boxes of Tar 9244 Alamo 5 Foot Bush Hog To be Auctioned Cutter 5200 John Deere Tractor To be Auctioned 10098 2006 Ford E350 Van To be Auctioned 9433 Ford F450 Super To be Auctioned Duty XL (Finance 2/4)
21. Motion to authorize to advertise for bids for the following annual contract, bituminous material (hot and cold mix) to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Finance 2/4) REGULAR MEETING FEBRUARY 11, 2019

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22. Motion to accept the Public Works Director's Report. (Public Works 2/4)
23. Motion to authorize the Cleco Corporation to temporarily close down Ball Lane between Bayou Rapides Road and Blue Bonnet Street from 7:00 am to 5:00 pm daily for up to five days due to work being performed by Cleco on the Ball Lane Substation. (Public Works 2/4)
24. Motion to adopt a resolution that any expenditures for equipment and maintenance over $5,000.00, at the Rapides Parish Highway Department, has to be brought before the Rapides Parish Police Jury for approval, except in the case of an emergency and the Chairman and President be authorized to approve the decision. (Public Works 2/4)

70656, District H, as a Hardship Case. (Pending proper paperwork) (Public Works 2/4)

26. Receive report from Mr. Greg Jones, Legal Counsel on garbage and litter on the roads in Rapides Parish and possibly adopt a resolution for enforcement. (Public Works 2/4)
27. Motion to grant approval to Hidden Oaks – Phase II Credeur & Philadelphia Road, Deville, as recommended by the Rapides Area Planning Commission, pending approval of Public Works Director and Legal Counsel, and authorize signing of the plat. (Public Works 2/4)
28. Motion to lease a portion of the property behind the Rapides Parish Coliseum to AT&T Mobility Corporation to construct a cell tower and the President to sign a five (5) year lease agreement with monthly payments to the Rapides Parish Police Jury. (Coliseum 2/4)

REGULAR MEETING

FEBRUARY 11, 2019

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29. Motion to authorize the President to sign a letter to the Louisiana Public Service Commission that the Rapides Parish Police Jury is in support of the rate reduction and refunds for the citizens of Rapides Parish and other Parishes served by Cleco. (Parochial 2/4)
30. Motion to approve settlement of Civil Lawsuit: LAWRENCE EARL BROWNFIELD AND JENNIFER DIXON BROWNFIELD (“Plaintiffs”) and RED RIVER, ATCHAFALAYA, AND BAYOU BOUEF LEVEE DISTRICT, ARCH INSURANCE COMPANY, and RAPIDES PARISH POLICE JURY(“Released Parties”), Civil Suit No. 256,396; 9th JDC, Rapides Parish; State of Louisiana. (Parochial 2/4)
31. Motion to accept the resignation of Ms. Melanie Tole on the Tioga Heritage Museum District, waive the thirty (30) day announcement rule and appoint Ms. Hazel Johnson. (Terms have not been assigned) (Personnel 2/4)
32. Motion to reappoint Mr. Linwood McCann, nominee of LSU-A, to the Fire District No. 7 Civil Service Board, for a three (3) year term. Term will expire February 7, 2022. (Personnel 2/4)
33. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 516 80% 88.18% Pineville - 8 minute 131 80% 80.92% Rapides - 12 minute 230 80% 86.09% Rapides - 20 minute 204 80% 83.33% (Insurance 2/4)
34. Motion to adopt the Rapides Parish Emergency Operations Plan and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Insurance 2/4)

REGULAR MEETING

FEBRUARY 11, 2019

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

35. Motion to adopt a resolution in consideration of approving the issuance, sale and delivery of not exceeding $750,000 of Revenue Anticipation Notes of Gravity Drainage District No. 2 of the Parish of Rapides, State of Louisiana, and other matters relating thereto.” (Mr. Vanderlick)
36. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Six Hundred Fifty Thousand Dollars ($650,000) of Limited Tax Bonds of Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana; providing certain terms of said Bonds; making application to the State Bond Commission for approval of said Bonds; providing for the employment of professionals in connection with the Bonds; and providing for other matters in connection therewith. (Mr. Smith)
37. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District for the Rapides Parish Highway Department to provide labor and equipment to perform approximately ten (10 ) hours of hauling and spreading 610 base, to be paid out of Ward 10 Maintenance funds and authorize the President to sign same. (Mr. Moreau)
38. Motion to authorize the Rapides Parish Highway Department to purchase a used pothole patcher, not to exceed $25,000.00. (Mr. Vanderlick)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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