July 21, 2014

pg. 1

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted July 17, 2014

REGULAR SESSION

JULY 21, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on June 9, 2014 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 7/7)
4. Recognize Ms. Sarah Catherine Laborde, Legislative Youth Advisory Council and other members, to present Joshua Logan James, student of Buckeye High School, the Statewide Leadership Award, chosen from over 60 applicants, as the Statewide Youth Leader. (Mr. Smith)
5. Recognize Travis Dean Becker, Troop 626, Eagle Scout Court of Honor. (Mr. Bishop)
6. Recognize Mr. Greg Beard, Candidate for District Judge in Rapides Parish. (Mr. Overton)

REGULAR MEETING

JULY 21, 2014

pg. 2

7. Recognize Mr. Charles “Greg” Gravel, Candidate for Division G District Court Judge in Rapides Parish. (Workforce 7/7)

APPOINTMENTS TO ANNOUNCED AT THE NEXT MEETING

**Appointment to the Waterworks District #3 Board for a five (5) year term to fill the expiring term of Mr. Robert Sibley. Term will expire June 14, 2014. CHECK WITH BUBBA ON THIS BEFORE POSTING **Appointment to the Rapides Parish Civil Service Board for a three (3) year term to fill the expired term of Mr. Michael Shamblin, nominated by Louisiana College. Term expired April 14, 2014. (TOM WELLS SENDING LETTER) **Appointment to the Fire District No. 3 Civil Service Board for a three (3) year term to fill the expired term of Mr. Andrew Hunter. Term expired October 10, 2013. (TOM WELLS SENDING LETTER) **Appointment to the Fire District No. 4 Civil Service Board for a three (3) year term to fill the expired term of Mr. Byron McGee. Term expired November 12, 2012. (TOM WELLS SENDING LETTER) **Appointment to the Fire Protection District No. 12 Board to fill the expiring term of Mr. Elvin McCann. Term will expired August 14, 2014. **Appointment to the Kisatchie Delta Regional Planning Board for a three (3) year term to fill the expired term of Mr. Sean McGlothlin. Term expired July 15, 2014. **Appointment to the Mosquito Abatement District No. 1 Board for a three (3) year term to fill the expiring ter m of Ms. Samantha Young, representing Agricultural Interests. Term will expire August 9, 2014. **Appointment to the Mosquito Abatement District No. 1 Board for a three (3) year term to fill the expiring term of Mr. Joseph Awotwi, representing Program Management. Term will expire August 9, 2014. **Appointment to the Zachary Taylor Parkway Commission for a two (2) year term to fill the expiring term of Mr. Bob Stevens. (Alternate member) Term will expire August 31, 2014. **Appointment to the Zachary Taylor Parkway Commission for a two (2) year term to fill the expiring term of Mr. Buck Vandersteen. Term will expire August 31, 2014.

8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Seven (7), Square One (1), K.P.D.R. Heights Alexandria, to Ms. Deana Hovnatanian for the consideration of $640.58 cash. (Finance 7/7)
9. Motion to adopt an ordin ance authorizing the sale of abandoned/adjudicated property located on Lot Ten (10) of Square Four (4) of Homewood Place, Angelo DeAngelo for the consideration of $2,000.00 cash. (Finance 7/7) REGULAR MEETING JULY 21, 2014

pg. 3

10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 60’ x 121’, being part of Lots 9 & 10 Leland College Subdivision bearing the municipal address of 3620 Rachal Alley, Alexandria, to Curley Holden, Jr. for the consideration of $1,146.85 cash. (Finance 7/7)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Part of Lots 9 & 10 Leland College Subdivision, bearing the municipal address of 362 4 Rachal Alley, Alexandria, to Curley Holden, Jr. for the consideration of $1,8333.33 cash (Finance 7/7)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 5 of Block “D” Crawford Subdivision, bearing the Augustine for the consideration of $2,105.43 cash (Finance 7/7)
13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Part of Lots 7 & 8 of Square 36 South Alexandria Land Company, Ltd’s Addition, bearing the municipal address of 1215 Huffman Street, Alexandria, to Antioch Missionary Baptist Church, through its authorized agent, Roy Sanders for the consideration of $333.33 cash. (Finance 7/7)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 38 of Square 2, Soloman Leonard Addition, bearing Scott for the consideration of $1,200.00 cash (Finance 7/7)
15. Motion to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property Procedures the following property:

Tax Debtor Property Description HDM, LLC Lot Eighteen (18), Block Four (4) of Homewood Place Subdivision Bearing the Municipal address of:

Heidi Q. Bordelon, et al Lot Two (2), Square Two (2) of Sunset Addition Bearing the Municipal address of: REGULAR MEETING JULY 21, 2014

pg. 4

HDM, LLC Lot Seventeen (17), Block Four (4), Homewood Place Subdivision Bearing the Municipal address of:

Mississippi Land Co. Lot One (1), Square Three (3) of Sunset Addition Bearing the Municipal address of:

Minor Holmes, et al Being Lot Seven (7) of Square Six (6) of Homes Acres Subdivision Bearing the municipal address of: 3329 Lillie Grimble, Alexandria

Minor Holmes, et al Being Lot Six (6) of Square Six (6) of Home Acres Subdivision Bearing the municipal address of: 3403 Lillie Grimble, Alexandria

Timothy Herzberg Lot containing 4.95 acres being in Section 1, T4N, R3E Bearing the municipal address of: (Finance 7/7)

16. Motion to delete from the Rapides Parish District Attorney’s Office the Asset/Inventory Program the following equipment as it is broken beyond repair: Asset Number Description Disposal 7444 Work Center w/Penninsula Scrap (Finance 7/7)
17. Motion to authorize the Engineer, Meyer, Meyer, LaCroix & Hixson, to advertise and receive bids for a New Fire Station for Rapides Parish Fire District No. 15, Taylor Hill. (Finance 7/7)
18. Motion to authorize Change Order No. 3 for the Construction Contract with Tudor, Inc. for an increased amount of $2,393.00 to add additional pipe sleeves for future irrigation and increase the contract by twelve (12) days, as recommended by Lyle Bergeron, Architect and the Rapides Parish Library Board, and authorize the President to sign same. (Finance 7/7)

REGULAR MEETING

JULY 21, 2014

pg. 5

19. Motion to delete from the Rapides Parish Fire District #5 Asset/Inventory Program the following equipment as it was sold at auction mounted to a vehicle. ASSET DESCRIPTION DISPOSAL 9138 Winch-Warn 9000 lb sold (Finance 7/7)
20. Motion to grant the 2% annual longevity pay increase mandated by the State for Rapides Parish Fire District No. 2 employees, effective August 1, 2014, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (Finance 7/7)
21. Motion to authorize to advertise for bids for the “Airport Signs and NAVAIDs” project, Esler Airport, which is 100% funded by FAA and DOTD funds, as recommended by Pan American Engineers, Project Engineer. (Finance 7/7)
22. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers North Central Regional Conference and NACE Board Meeting to be held on October 21-23, 2014 in Rapid City, SD. (Finance 7/7)
23. Motion to authorize Change Order No. 4 for the Construction Contract with Tudor, Inc., for an increased amount of $19,028.00 to change asphalt paving to 5” 3800 psi concrete reinforced with 6X6 #6/6 wwm with key ways, saw cut, and/or expansion joints @15 ft. each way and add extra stone and sand to meet grades and to increase the contract time by twenty-one (21) days, as recommended by Lyle Bergeron, Architect and the Rapides Parish Library Board, and authorize the President to sign same. (Finance 7/7)
24. Motion to delete from the Rapides Parish Fire District # 7 Asset/Inventory Program the following equipment for various reasons as shown: Asset DESCRIPTION DISPOSAL 6154 Pump Sold to FD#6 mounted on Asset #5939 6178 SCBA – Air Pack To be auctioned 6179 SCBA – Air Pack To be auctioned 6181 SCBA – Air Pack To be auctioned 6182 SCBA – Air Pack To be auctioned 6183 SCBA – Air Pack To be auctioned REGULAR MEETING JULY 21, 2014

pg. 6

6184 SCBA – Air Pack To be auctioned 7133 SCBA – Air Pack To be auctioned 7134 SCBA – Air Pack To be auctioned 7135 SCBA – Air Pack To be auctioned 7136 SCBA – Air Pack To be auctioned 7709 SCBA – Air Pack To be auctioned 7710 SCBA – Air Pack To be auctioned (Finance 7/7)

25. Motion to add up to four (4) additional inmate laborers to the Rapides Parish Highway Department road crews, pending Legal Counsel and Sheriff approval. (Finance 7/7)
26. Motion for the Rapides Parish Police Jury to retain the services of an appraiser for the jointly owned property, owned by the City of Alexandria and the Rapides Parish Police Jury on Highway 28 West (Coliseum Project) in Alexandria, and authorize the President to send letter of intent to the City of Alexandria. (Public Works 7/7)
27. Public Works Director's Report. (Public Works 7/7)
28. Motion to approve Change Order No. 1 with Diamond B Construction, LLC the Allie Paul Road, Bobby Maricle Road, Bobby Odom Road, Clayton Cloud Road, Davide Willis Road, Dude West Road, Freddie Willis Road, Herbert Ashworth Road, Wilda Stanley Road, Memphis Willis, Dan Willis and William Odom Road all in (Ward 6, District H) for a decreased amount of $176,584.77, as recommended by the Public Works Director. (Public Works 7/7)
29. Motion to accept settlement offer from the Louisiana Office of Forestry in the amount of $2,207.12 for damage to the Jenkins Road (Ward 4, District

• H) and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Public Works 7/7)

30. Motion to abandon a portion of the right-of-way of Jane Ann Street, that is no longer needed for a public purpose located on the Hixson Brothers Funeral Home property in Ward 10, District B, accept a new right-of-way that follows the existing road, and authorize the President to sign all the REGULAR MEETING JULY 21, 2014

pg. 7

necessary documents, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Public Works 7/7)

31. Motion to amend the Rapides Parish Code of Ordinances Section 20-7 (b)

• (2) (a) to read:
• (2) Assistance to be rendered:
• a. The assistance to be rendered under this policy is limited to the grading, graveling, ditching, installation and repair of drainage structures, and maintaining of a road not to exceed one-quarter mile in length and not to exceed twelve (12) feet travel surface in width and not to exceed forty
• (40) feet of culvert and/or one hundred fifty (150) feet of bridge decking and/or one hundred fifty (150) cubic yards of pit run and/or fifteen (15) cubic yards of washed gravel or limestone, not to be spread unless approved by the Public Works Director and parish manager.

as recommended by the Public Works Director subject to the approval of Legal Counsel. (Public Works 7/7)

32. Motion to adopt an ordinance to amend and reenact Section 18-4.4, through truck traffic, so as to prohibit through trucks on Donahue Ferry Road, Districts A, B and C, and authorize the Parish Highway Department to put up signs. (Public Works 7/7)
33. Motion to appoint Mr. Terry Martin to the Fire District #4 Civil Service Board, nominated by Louisiana College, for a three (3) year term effective July 21, 2014. (Mr. Byron McGee’s term expired November 12, 2012.) Mr. Martin’s term will expire November 12, 2015. (Workforce 7/7)
34. Motion to create a position for Workforce Enforcement Coordinator to be funded out of WIA funds to be filled immediately. (Workforce 7/7)
35. Motion to consider and take action with respect to announcing that the Police Jury of Rapides Parish, Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the renewal of a special tax to be held within the Buckeye Recreation District at its REGULAR MEETING JULY 21, 2014

pg. 8

meeting on Monday, September 8, 2014 at 3:00 p.m. at the Rapides Parish (Workforce 7/7)

36. Motion to consider and take action with respect to announcing that the Police Jury of Rapides Parish, Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the rededication and levy of a special tax to be held within Service Area No. 1 of Fire Protection District No. 11 at its meeting on Monday, September 8, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (Workforce 7/7)
37. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection Sales Tax District No. 17 of the Parish of Rapides, State of Louisiana, to authorize the levy of a sales and use tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Workforce 7/7)
38. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2014) Grant # EMW-2014-EP-00035-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. (Grants 7/7)
39. Motion to authorize submitting a grant application to Volunteer Fire Assistance Program through the Louisiana Department of Agriculture & Forestry, Office of Forestry, requesting matching funds of $2,490.00, for a fire hose and portable radio, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (Grants 7/7)
40. Motion to amend the engineering agreement with Meyer, Meyer, LaCroix and Hixson Engineers for Phase 2 (Amendment #1) of the Bayou Boeuf Diversion Canal Improvement Project (OCD- DRU No. 40DRLG7001, as recommended by Frye Magee, Project Administrator and ratify authorization for the President to sign all necessary documents. (Grants 7/7)

REGULAR MEETING

JULY 21, 2014

pg. 9

41. Motion to adopt a resolution to award the construction contract for the Red River Levee Recertification South Bank Red River Project, Gustav/Ike Recovery State Project No. 40PARA3303, to the low bidder Cecil D. Gassiott, LLC, for an amount of $3,348,008.50 as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer and authorize President to sign. (Grants 7/7)
42. Motion to allow Rylee Contracting the sole bidder to withdraw their bid dated June 19, 2014 in the amount of $98,825.01 (engineers estimate $350,500) for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program City of Pineville Wastewater Treatment Plant, Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment (Location No. 2), State Project No. 40PARA3303 construction project; as per Rylee Contracting’s written request dated June 20, 2014; this written request is in compliance with R.S. 38:2214c; based upon Rylee Contracting, stating an error was made in assembling his bid in that costs associated with shoring, dewatering and control of water flow from the Red River in the 16-inch sewer main were omitted when calculating the cost of Pay Item Nos. 4 and 5; and authorize to re-advertise Bid No. 2304. (Grants 7/7)
43. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide labor and equipment to perform twenty-four (24) hours of hand cleaning various public drainage ditches, as requested by the Town of Woodworth, to be paid out of towns portion of Road District 2C funds and authorize the President to sign same. (Municipal 7/7)
44. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of cleaning various public drainage ditches within the town limits, as requested by the Town of Woodworth, to be paid out of towns portion of Road District 2C funds and authorize the President to sign same. (Municipal 7/7)
45. Motion to enter into a three year Lease Agreement with the LSU Board of Supervisors to provide a morgue in Pineville, Louisiana at a rate of $3,000 a year plus maintenance and utilities, to be paid out of General funds and ratify authorization for the President to sign same. (Municipal 7/7)

REGULAR MEETING

JULY 21, 2014

pg. 10

46. Motion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to sponsor an application to the Louisiana Department of Transportation and Development for the placement of Share the Road signs on State Highways in Rapides Parish and to allow the placement of Share the Road signs on certain roads maintained by the Rapides Parish Police Jury, as recommended by the Public Works Director. (Municipal 7/7)
47. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Department, for the Rapides Parish Highway Department to clean ditches at the Pea Farm to improve crop production and lower the cost of feeding inmates to the benefit of Rapides Parish as recommended by the Public Works Director. (Municipal 7/7)
48. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board and the Town of Ball, to widen and extend Laura Avenue near Paradise Elementary to address traffic congestion, approval contingent upon receipt of and approval of estimates for land acquisition and relocation of utilities on Laura Avenue, not to exceed $60,000, to be paid out of Ward 10 reseal funds and subject to Legal Counsel approval. (Municipal 7/7)
49. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 451 80% 86.25% Pineville - 8 minute 134 80% 82.09% Rapides - 12 minute 154 80% 89.61% Rapides - 20 minute 193 80% 80.83 (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

50. Motion to declare the following structure to be in violation of Flood Damage Prevention, Section 10 -1/2.17 of the Rapides Parish Code of Ordinances, REGULAR MEETING JULY 21, 2014

pg. 11

which is a violation of F lood Damage Prevention which is intended to discourage or otherwise restrict land development or occupancy in flood prone areas and the Rapides Parish Police Jury requests FEMA deny the availability of flood insurance coverage to this structure pursuant to the provisions of Section 1316 of the National Flood Insurance Act of 1968, as Alexandria; residence in Zone A1. Lowest floor not constructed per elevation certificate or elevation stakes set by surveyor, base flood elevation 71’ and lowest floor elevation 69.5’. (Mr. Overton)

51. Motion to authorize the expenses of interested Police Jurors , Legal Counsel and designated employees to attend the Organization of Parish Administrative Officials Annual Conference in Shreveport, Louisiana on August 6-8, 2014. (Mr. Overton)
52. Discuss parking lot issues at the Rapides Parish Coliseum between the City of Alexandria and the Rapides Parish Police Jury and the purchasing of the jointly owned property. (Mr. Bishop)
53. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 e mployees, effective August 7 , 201 4, to be paid out of Fire Protection District No. 7 Funds. (Mr. Smith)
54. Motion to authorize the Rapides Parish Fire District #7 to create a Captain’s position, under the Civil Service Board, and for a provisional appointment to Mr. Jason Cannon , until testing, with a 25% pay increase, effective July 7, 2014, as recommended by the Ruby-Kolin Volunteer Fire Department. (Mr. Bishop)
55. Motion to adopt a resolution to protect and support our heritag e, culture and traditions of hunting deer and other game with dogs in Rapides Parish, copy of this resolution to be sent to our Congressional Delegation expressing our support. (Mr. Bishop/Mr. Billings)
56. Motion to authorize Change Order No. 5 for the Construction Contract with Tudor, Inc. for an increased amount of $1,028.50 to install duplex receptacle and computer jack at drive thru window and increase the contract by seven REGULAR MEETING JULY 21, 2014

pg. 12

• (7) days, as recommended by Lyle Bergeron, Architect and the Rapi des Parish Library Board, and authorize the President to sign same. (Mr. Fountaine)

57. Motion to authorize Change Order No. 6 for the Construction Contract with Tudor, Inc. for a decrease amount of $402.80 to add address numbers to the building and credit for deleting blinds, as recommended by Lyle Bergeron, Architect and the Rapides Parish Library Board, and authorize the President to sign same. (Mr. Fountaine)
58. Motion to create four (4) additional part -time firefighter/operator positions for Fire Protection District No. 3, as requested by the Alpine Volunteer Fire Department Board of Directors, effective January 2015. (Mr. Moreau)
59. Motion to create three (3) additional full time positions for Fire Protection District No. 3, as requ ested by the Alpine Volunteer Fire Department Board of Directors, effective January 2015. (Mr. Moreau)
60. Motion to retain the law firm of Corkern, Crews & Guillet, L.L.C. to proceed with efforts to purchase the City of Alexandria’s interest in the Coliseum parking lot and if that effort fails then to take the necessary steps to expropriate the City's ownership interest in the Coliseum parking lot. (Mr. Bishop)
61. Motion to accept the Martin Luther King, Jr. Library as substantially complete, as recommended by Lyle Bergeron, Architect and the Rapides Parish Library Board, and authorize the President to sign same. (Mr. Fountaine)
62. Motion to authorize Fire Protection District No. 6 to amend their rental agreements for the use of the Dev ille Training Center located at 1244 Highway 115, Deville for periods of one day or less by members of the public and authorize the President to sign same. (Mr. Smith)
63. Motion to authorize President to sign the Memorandum of Understanding (MOU) between the Rapides Parish Police Jury and the Central Louisiana Technical Community College regarding employment placement services and the Treasurer to amend the budget. (The purpose of the MOU is to have REGULAR MEETING JULY 21, 2014

pg. 13

a temporary employee, an Employment Specialist, to provide employment placement assistance to graduating students. This individual will provide a direct linkage to employers for graduating students thereby decreasing the time period before employment a nd increasing the number of graduates gaining employment.) (Mr. Vanderlick)

64. Motion for Workforce Operations Department to hire one full -time temporary staff, an Employment Specialist, to provide placement services for graduating students of CLTCC. Funding for this position will come through the OEWD General Fund Appropriation Account and/or WIA, with one-half of cost being reimbursed to OEWD from the Central Louisiana Technical Community College. (Mr. Vanderlick)
65. Motion to award the project management services for the Comprehensive Resiliency Plan to Rapides Area Planning Commission, as recommended by the Comprehensive Resiliency Project Management Services Selection Committee, contingent upon approva l of the State of Louisiana, Office of Community Development. (Mr. Overton)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at