January 11, 2016

Posted January 7, 2016

ORGANIZATIONAL AND

REGULAR SESSION

JANUARY 11, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION – Reverend Robert McLane New Hope Baptist Church

NATIONAL ANTHEM – Ms. Kara Lessing Mr. Richard Billings Granddaughter

POSTING OF THE COLORS - RPSO Honor Guard in 2016

PLEDGE OF ALLEGIANCE – Mr. Bubba Moreau Police Juror, District A

ROLL CALL

OATH OF OFFICE – Hon. Phillip Terrell Rapides Parish District Attorney

ADDRESS – Hon. Phillip Terrell Rapides Parish District Attorney

BENEDICTION - Robert McLane New Hope Baptist Church

PUBLIC COMMENT ON ANY AGENDA ITEM

1. ELECTION OF OFFICERS – Tom Wells, Legal Counsel

President

Vice President

Treasurer

Secretary REGULAR MEETING JANUARY 11, 2016

pg. 2

2. Presentation of plaque to President and Vice President.
3. Motion to lay over the adoption of the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2015 as not yet published in the Official Journal.
4. Motion that approved bills be paid.
5. Motion to accept the Treasurer’s Report. (FINANCE 1/4)
6. Appointment to the Chamber of Commerce for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 9, 2017. (JURY 12/12/15)
7. Appointment to the Cocodrie Game and Fish Commission for a four (4) year term, to fill the expiring term of Mr. Henry Corley. Term will expire on January 9, 2020. (This runs concurrent with Police Juror’s term) (JURY 12/12/15)
8. Appointment to the Cocodrie Game and Fish Commission for a four (4) year term, to fill the expiring term of Mr. Garland Carroll. Term will expire on January 9, 2020. (This runs concurrent with Police Juror’s term) (JURY 12/12/15)
9. Appointment to the Rapides Area Planning Commission for a four (4) year term concurrent with the term of the Rapides Parish Police Jury to fill the expiring term of Mr. Sean McGlothlin. Term will expire on January 9, 2020. (JURY 12/12/15)

REGULAR MEETING

JANUARY 11, 2016

pg. 3

10. Appointment to the Rapides Area Planning Commission for a four (4) year term concurrent with the term of the Rapides Parish Police Jury to fill the expiring term of Mr. Richard Vanderlick. Term will expire on January 9, 2020. (JURY 12/12/15)
11. Appointment to the Rapides Area Planning Commission for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 9, 2017. (JURY 12/12/15)
12. Appointment to the Regional Infrastructure Beltway for a one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 9, 2017. (JURY 12/12/15)
13. Appointment to the Transportation Policy Committee for four (4) year term concurrent with the four year term of the Rapides Parish Police Jury to fill the expiring term of Mr. Richard Vanderlick. Term will expire on January 9, 2020. (JURY 12/12/15)
14. Appointment to the Transportation Policy Committee for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 9, 2017. (JURY 12/12/15)
15. Motion to accept the Treasurer’s Report (FINANCE 1/11)

REGULAR MEETING

JANUARY 11, 2016

pg. 4

16. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Eighteen (18) of Square Two (2) of K.D.P.R. Alexandria, to Ms. Deana Hovnatanian for the consideration of $3,721.53 cash. (FINANCE 1/11)
17. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Two (2) of Square One (1) of Silver City Subdivision, bearing the municipal address of 2924 Third Street, Alexandria, to Mildred Smith and Tim Smith, authorized agents of New Scott Olly Baptist Church, for the consideration of $1,666.67 cash. (FINANCE 1/11)
18. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2016 and authorize President to sign same. (The renewal premium is $232,428 compared to 2015 premium of $257,466). (FINANCE 1/11)
19. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Darrell V. Willet, Jr. .258 Acres, fronting One Hundred and Thirty (130’) on Highway Twenty-Eight

• (28) East. Bearing no municipal address Pineville, LA

Edward Kimble Part of Lots One (1), Two (2), and Three

• (3) of Square One (1), Wardville, fronting on Bayou Marie Road Bearing the municipal address of: (FINANCE 1/11)

20. Motion to authorize approval and for the President to sign Change Order No. 1 for the Esler Regional Airport, State Project No. H.011380, Airport Signs and NAVAIDs, for additional work, repairs of existing electrical infrastructure, conduit duct bank, enlarge PAPI foundations, removal and replacement of REIL foundations, troubleshooting electrical circuits, REGULAR MEETING JANUARY 11, 2016

pg. 5

additional labor, materials and equipment to repair existing regulators in electrical vault and adjustment of quantities to reflect actual installed quantities, as approved by the Pan American Engineers and Petron, LLC, pending approval of State Department. (NO COST CHANGE) (FINANCE 1/11)

21. Motion to authorize to advertise for bids for the following annual contract: miscellaneous office supplies for the inventory room as recommended by the Purchasing Agent, to be paid out to various funds. (FINANCE 1/11)
22. Motion to authorize to advertise for bids for the following annual contracts: various road materials (gravel, lightweight aggregate and pit run) and bituminous material (hot and cold mix) to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (FINANCE 1/11)
23. Motion to authorize to advertise for bids for the following semi-annual contracts: liquid asphalt (CRS-2 and MC-30) to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (FINANCE 1/11)
24. Motion to ratify the sale to Grant Parish Fire District #5 two trucks - Asset # 5193 (1987 GMC Pumper) and Asset # 6361 (1984 Ford Pumper) for $5,000.00 each and remove from the Rapides Parish Fire District #7 Asset/Inventory Program. These two trucks were offered for sealed bid in November but no bids were received. (FINANCE 1/11)
25. Motion to renew Project # 2399 – Contract Hauling (Annual) awarded in March of 2015 to Tommy Russell Enterprises extending the contract from February 29, 2016 to February 28, 2017 at the following rates: 0 to 10 mile Haul $ 0.40 per yard mile 11 to 20 mile Haul $ 0.35 per yard mile 21 and over mile Haul $ 0.30 per yard mile (FINANCE 1/11)

REGULAR MEETING

JANUARY 11, 2016

pg. 6

26. Motion to approve Change Order No. 2 for the Robertson Library Addition, ADG Job No. 14022, for an increase amount of $15,378.00, to replace all carpet and associated base within the existing building with products to match the new additions, as recommended by Alliance Design Group Project Architect. (FINANCE 1/11)
27. Motion to authorize the President to sign certifications to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2015 to December 31, 2015, pursuant to LSA-R.S. 48:751-760 have been expended in accordance with the provisions of those statutes and other standards established by law. (FINANCE 1/11)
28. Motion to authorize the registration and expenses, in an amount up to $600.00 each, for the Justices of the Peace and Constables to attend the 2016 Justices of the Peace and Constables Annual Training course to be held on February 23 thru February 26, 2016, in Marksville, to be paid out of the General Fund. (FINANCE 1/11)
29. Motion to authorize a contract with Associated Waterproofing Corporation, lowest proposal received, for the repairs and waterproofing of two (2) side walls and windows of the sky bridge at the Rapides Parish Courthouse, in the amount of $23,900.00, as requested by the Courthouse and Building Superintendent. (FINANCE 1/11)
30. Motion to authorize Meyer, Meyer, LaCroix & Hixson to advertise the Coughlin Industrial Park Transportation Improvements, Phase 4 project for bids, contingent upon approval by the funding agency as recommended by the Treasurer. (FINANCE 1/11)
31. Motion to adopt a Cafeteria Plan as authorized under Section 125 of the Internal Revenue Code of 1986 and authorize the President to sign the Plan Document and the Summary Plan Description for the Rapides Parish Police Jury’s Flexible Benefits Plan as presented. (FINANCE 1/11) REGULAR MEETING JANUARY 11, 2016

pg. 7

32. Motion to approve and authorize the President to sign Change Order No. 2 for the New Fire Station for Rapides Parish Fire District No. 15, Taylor Hill, to extend the contract by 27 days, as recommended and approved by Meyer, Meyer, LaCroix and Hixson, Project Engineer. (FINANCE 1/11)
33. Motion to authorize the purchase of three (3) Dump Trucks, secure financing and authorize the president to sign all necessary documents as recommend by Parish Engineer and Purchasing Agent. (FINANCE 1/11)
34. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 1/11)
35. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (PUBLIC WORKS 1/11)
36. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way for Jane Varholdt, as approved by the Public Works Director and Health Department. (PUBLIC WORKS 1/11)
37. Motion to authorize the Workforce Operations Department to create a position for Workforce Professional Program Coordinator to be funded out of WIOA and other contract funds as appropriate, to be filled immediately. This position is needed due to new Workforce Innovation and Opportunity Act (WIOA) law that went into effect July 1, 2015. (WORKFORCE 1/11)

REGULAR MEETING

JANUARY 11, 2016

pg. 8

38. Motion to authorize the Workforce Operations Department to create 3 Workforce Professional I to be funded out of WIOA funds and other contract funds as appropriate, to be filled immediately. (WORKFORCE 1/11)
39. Motion to approve a proposed 15’ wide underground electrical servitude for electrical service to the Rapides Parish Coliseum, ADG Job No. 12014, as recommended by Alliance Design Group, Project Architect, as shown in the Certificate of Survey, dated November 18, 2015 by Smith, Fontenot & Phillips, LLC, as recommended by Alliance Design Group, LLC. (PAROCHIAL 1/11)
40. Motion that based upon Legal Counsel advice and in light of recent Attorney General Opinion, the Treasurer is directed to cease additional financial investments until an Attorney General opinion is issued. (PAROCHIAL 1/11)
41. Motion to ask our Louisiana Legislative Delegation to put in the appropriation act, in the next Legislative Session, provisions for Rapides Parish Fire District #15 to receive State Revenue Sharing based on their current millage. (PAROCHIAL 1/11)
42. Motion to relocate the polling place for Voting Precinct S27 from the Oak Hill Volunteer Fire District No. 5, Station No. 4, to the Beechwood United Pentecostal Church, 8126 Highway 112, Hineston, effective January 4, 2016 and authorize the submission to the US Department of Justice for preclearance, copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (PERSONNEL 1/11)
43. Motion to adopt a resolution ordering and calling a special election to be held in Fire Protection District Number 9 of the Parish of Rapides, State of Louisiana, to authorize the rededication and levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 1/11)

REGULAR MEETING

JANUARY 11, 2016

pg. 9

44. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 2C of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 1/11)
45. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 1/11)
46. Motion to hire a temporary part-time employee for the parking lot for six months at a rate of $8.84/hour to be paid from the courthouse parking fund. (PERSONNEL 1/11)
47. Motion to waive the thirty day announcement rule and reappoint Mr. Robert Sibley to the Waterworks District #3 Board for a five (5) year term. (PERSONNEL 1/11)
48. Motion to waive the thirty day announcement rule and reappoint Mr. Shelton Pierce to the Waterworks District #3 Board for a five year term. Term expired May 1, 2015. (PERSONNEL 1/11)
49. Motion to receive the required report from Acadian Ambulance under the Contract for November, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 465 80% 87.10% Pineville - 8 minute 143 80% 81.82% Rapides - 12 minute 280 80% 88.89% Rapides - 20 minute 163 80% 80.37% (INSURANCE 1/11) REGULAR MEETING JANUARY 11, 2016

pg. 10

50. Motion to adopt the Rapides Parish Emergency Operations Plan and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (INSURANCE 1/11)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

51. Motion that the Rapides Parish Police Jury goes on record opposing the proposed action by the Louisiana Wildlife and Fisheries Commission to regulate the use of permanent blinds and unattended decoys on Catahoula Lake. (Mr. Bishop/Mr. Smith)
52. Motion to enter into an Intergovernmental Agreement with the Village of McNary, for the Rapides Parish Highway Department to furnish labor and equipment for approximately two (2) days to patch potholes and three (3) days to seal cracks through various locations in the Village, to be paid out of Road District 1A Maintenance funds and authorize the President to sign same. (Mr. Billings)
53. Motion to direct Legal Counsel to write for an Attorney General’s opinion pertaining to the contract on financial investments. (Mr. Billings)
54. Motion that the Rapides Parish Police Jury goes on record opposing the proposed action by the Louisiana Wildlife and Fisheries Commission to regulate the use of permanent blinds and unattended decoys on Cocodrie Lake. (Mr. Billings)

REGULAR MEETING

JANUARY 11, 2016

pg. 11

55. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, to authorize the Rapides Parish Highway Department to haul and spread, 2 loads of gravel, for the temporary location of The Town Hall and place speed limit signs on Stokes Road within the Village of Forest Hill, approximately forty (40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at