December 14, 2015

Posted DECEMBER10, 2015

REGULAR SESSION

DECEMBER 14, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on November 9, 2015, as published in the Official Journal.
2. Motion that approved bills be paid. (FINANCE 12/7)
3. Motion to accept the Treasurer’s Report.

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

Chamber of Commerce for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 10, 2016; Cocodrie Game and Fish Commission for a one (1) year term, to fill the expiring term of Mr. Henry Corley. Term will expire on January 10, 2016; Cocodrie Game and Fish Commission for a one (1) year term, to fill the expiring term of Mr. Garland Carroll. Term will expire on January 10, 2016; Rapides Area Planning Commission for a four (4) year term concurrent with the term of the Rapides Parish Police Jury to fill the expiring term of Mr. Sean McGlothlin. Term will expire on January 10, 2016; REGULAR JURY MEETING December 14, 2015

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Rapides Area Planning Commission for a four (4) year term concurrent with the term of the Rapides Parish Police Jury to fill the expiring term of Mr. Richard Vanderlick. Term will expire on January 10, 2016; Rapides Area Planning Commission for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 10, 2016; Regional Infrastructure Beltway for a one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 10, 2016. Transportation Policy Committee for four (4) year term concurrent with the four year term of the Rapides Parish Police Jury to fill the expiring term of Mr. Richard Vanderlick. Term will expire on January 10, 2016; Transportation Policy Committee for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury, to fill the expiring term of Mr. Richard Billings. Term will expire on January 10, 2016; Gravity Drainage District No. 1 Board for a four (4) year term to fill the expiring term of Mr. Lue Howard. Term will expire January 15, 2016. Fire Protection District No. 17 Board for a two (2) year term to fill the expiring term of Mr. Oliver Chamberlain. Term will expire on January 1, 2016.

4. Presentation of service awards

HIGHWAY DEPARTMENT

Milton Daigre (Butch) 25 years Josephine Winegeart 20 years Merritt Post (Butch) 15 years Buck Collins 15 years Jerry Moreau 10 years

SALES TAX

Sherrie Newcomb 10 years

OEWD/WOD

Theda Edwards 25 years

CIVIL SERVICE

Linda Sanders 10 years

FIRE DISTRICT #2 Jonathan Guillot – 10 years Justin Smith – 10 years Benjamin Holloway – 10 years Jesse Smith – 20 years Allan Verzwyvelt – 25 years

RETIREMENT AWARDS

Richard Vanlangendonck – 38 years Theda Edwards – 25 years REGULAR JURY MEETING December 14, 2015

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5. Recognize Ms. Cindy Leggett, Business Manager of Alexandria/Pineville Area Convention and Visitors Bureau for presentation. (Courthouse 12/7)
6. Motion to adopt an ordinance adopting the operating budget and revenues and expenditures for certain funds for the fiscal year beginning January 1, 2016 and ending with December 31, 2016, in accordance with LA R.S. 39:1309-1310. (Finance 12/7)
7. Motion to approve Change Order No. 2 for the Rapides Parish Coliseum, ADG Job No. 12014, for an increase amount of $89,737.00 and an increase of thirteen (13) days, as recommended by Alliance Design Group Project Architect, pending Treasurer’s approval. (Finance 12/7)
8. Motion to renew Workers Compensation Insurance for Fire District’s No. 2, 3, 4, 5, 6, 7, 8 and 11 with Risk Services of Louisiana, Inc. from January 1, 2016 to January 1, 2017 to cover paid Firefighters. (Finance 12/7)
9. Motion to approve the purchase 0.125 acre of property (along Laura widening and expansion of Laura Avenue, Ball, LA. Purchase price of $4,938.00 to be paid to Mrs. Sarah Bonnet-Zito conditioned upon the receipt of a clear title as verified by special counsel. (Finance 12/7)
10. Motion to approve the purchase of 0.108 acre of property (along Laura Avenue) at 4905 Laura Avenue, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $15,000.00 to be paid to Mr. and Mrs. Bythol Butler conditioned upon the receipt of a clear title as verified by special counsel. (Finance 12/7)

REGULAR JURY MEETING

December 14, 2015

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11. Motion to approve the purchase of 0.038 acre of property (along Laura Avenue) at 4916 Highway 165, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $3,027.00 to be paid to Mr. and Mrs. Winston Miller conditioned upon the receipt of a clear title as verified by special counsel. (Finance 12/7)
12. Motion to approve the purchase of 0.103 acre of property (along Laura Avenue) at 4921 Laura Avenue, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $5,902.00 to be paid to Chester Howell conditioned upon the receipt of a clear title as verified by special counsel. (Finance 12/7)
13. Motion to approve the purchase of 0.445 acre of property (along Laura Avenue) at 4918 Laura Avenue, Ball, LA to be designated as right-of-way for the widening and expansion of Laura Avenue, Ball, LA. Purchase price of $27,000.00 to be paid to Ms. Mildred Glass conditioned upon the receipt of a clear title as verified by special counsel. (Finance 12/7)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Seven (7) of Square Two (2) of Sunset Addition, Angelo D’ Angelo, III, for the consideration of $562.07 cash. (Finance 12/7)
15. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Nine (9) of Square Three (3) of Homewood Place Alexandria, to Janice and Booker T. Johnson, Jr. for the consideration of $266.76 cash. (Finance 12/7)
16. Motion to renew audit services contract with Herbie W. Way, CPA and authorize the President to sign. (Finance 12/7)

REGULAR JURY MEETING

December 14, 2015

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17. Motion to enter into a contract with Charlie Carlisle, L.L.C. to remove and dispose of the remaining concrete slab, footings and debris from the Pole Barn behind the Coliseum for the amount of $31,000.00 and authorize the President to sign all necessary documents. (Finance 12/7)
18. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Marilyn D. Long Lot Eighteen (18) of Square Two (2) of K.D.P.R. Subdivision Bearing the municipal address of:

Boaz Tax Sale Properties Lot Two (2) of Square One (1) of Silver City Subdivision Bearing the municipal address of: (Finance 12/7)

19. Motion to accept the Public Works Director's Report. (Public Works 12/7)
20. Motion to enter into an agreement with the Alexandria Lions Club to conduct Cotile Trade Days on April 2 and April 3, 2016 and authorize the President to sign same. (Public Works 12/7)
21. Motion to authorize the expenses of the Public Works Director and any interested Jurors to attend the National Association of County Engineers Conference to be held on April 23-28, 2016 in Tacoma, WA. (Public Works 12/7)
22. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way for Kastle Properties, LLC, as approved by the Public Works Director and Health Department. (Public Works 12/7) REGULAR JURY MEETING December 14, 2015

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23. Motion to authorize Mr. Clifford Cole, 10936 Highway 28 West, Boyce, LA 71409, as a Hardship Case. (Proper certification received 11/23). (Public Works 12/7)
24. Motion to accept the Construction Contract with Turner & Turner Contracting, LLC (Contractor) for Bid No. 2365 – Timberlake Subdivision Street Repair as substantially complete, as recommended by the Engineer and authorize the President to sign same. (Public Works 12/7)

11/10).

(Public Works 12/7)

26. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $239,685.00 for the fiscal year October 1, 2015 through September 30, 2016, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Workforce 12/7)
27. Motion to enter into a Cooperative Endeavor Agreement with the Rapides Senior Citizen Centers, Inc., to be the Administrator of a Rural Transportation Grant with the Louisiana Department of Transportation and Development and authorize the President to sign same. This grant is to provide transportation to Senior Citizens in the non-urbanized areas where existing services are either insufficient, unavailable or inappropriate or not able to drive. The Rapides Senior Citizens Centers, Inc. will be the provider of all services and is responsible to ensure all requirements are fulfilled. (Grants 12/7)
28. Motion to hire the firm of Meyer, Meyer, LaCroix & Hixson as the Project Engineer for the development of the Rapides Parish Resiliency Plan as recommended by the Comprehensive Resiliency Plan Engineering Selection Committee. (Grants 12/7)

REGULAR JURY MEETING

December 14, 2015

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29. Motion for the President to sign and submit a request to extend the period of performance for the CDBG-DR grant provided by the Office of Community Development that is for the development of the Rapides Parish Comprehensive Resiliency Plan as recommended by the Rapides Area Planning Commission. (Grants 12/7)
30. Motion that the Rapides Parish Police Jury goes on record that conditioned upon the approval of the necessary parties, the Police Jury is willing to utilize up to $566,600.00 of Gustav/Ike CDBG-DRU funds for the replacement of the two pumps and ancillary improvements at the Spanish Bayou Pump Station, Project No. 40PARA3305. (Grants 12/7)
31. Motion to authorize to renew the lease for the Boyce Library with Mr. Clarence Dabney, Jr. for a ten (10) year period, January 1, 2016 to December 31, 2025, at the rate of $750 for the first year, and with a 1.5% increase annually afterwards, to be paid out of Library funds, as recommended by the Library Board of Control, and authorize the President to sign same. (Parochial 12/7)
32. Motion to approve Change Order No. 1 for the Robertson Library Addition, ADG Job No. 14022, for an increase amount of $7,085.00, as recommended by Alliance Design Group Project Architect. (Parochial 12/7)
33. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the special election held in Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Senior Citizen Tax) (Personnel 12/7)
34. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the special election held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Personnel 12/7) REGULAR JURY MEETING December 14, 2015

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35. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the special election held in Road District No. 3-A Maintenance of the Parish of Rapides, State of Louisiana, on Saturday, November 21, 2015, to authorize the continuation of a special tax therein. (Personnel 12/7)
36. Motion to have the Department Heads and Director of each Department to give a written report to the Rapides Parish Police Jurors on a quarterly basis. (Beginning 2016/March, June, September and December) (Personnel 12/7)
37. Motion to waive the thirty day announcement rule and reappoint Mr. Chesten Felsher for a two (2) year term on the Fire Protection District No. 12 Board. Term will expire December 31, 2017. (Personnel 12/7)
38. Motion to create a Daily Supervisor position, with proper job description and salary, effective January 1, 2016, for Fire Protection District No. 4 and to amend the Organizational Chart, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 4 Funds. (Personnel 12/7)
39. Motion to waive the thirty day announcement rule and reappoint Mr. Grady Blackwell to the Coliseum Authority for a five (5) year term representing District I. Term expire July 16, 2020. (Personnel 12/7)
40. Motion to waive the thirty day announcement rule and reappoint Mr. Jimbo Thiels to the Coliseum Authority for a five (5) year term representing District E. Term will expire December 13, 2020. (Personnel 12/7)
41. Motion that notice is hereby given that at its meeting to be held on Monday, January 11, 2016 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of REGULAR JURY MEETING December 14, 2015

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Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection District No. 9 of the Parish of Rapides, State of Louisiana, to authorize the continuation of an ad valorem tax. (Personnel 12/7)

42. Motion that notice is hereby given that at its meeting to be held on Monday, January 11, 2016 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Road District No. 2C of the Parish of Rapides, State of Louisiana, to authorize the continuation of an ad valorem tax. (Personnel 12/7)
43. Motion that notice is hereby given that at its meeting to be held on Monday, January 11, 2016 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Road District No. 5A of the Parish of Rapides, State of Louisiana, to authorize the continuation of an ad valorem tax. (Personnel 12/7)
44. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 527 80% 86.91% Pineville - 8 minute 149 80% 81.88% Rapides - 12 minute 203 80% 90.15% Rapides - 20 minute 214 80% 85.05%

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

REGULAR JURY MEETING

December 14, 2015

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45. Motion to authorize the President and Legal Counsel to settle the lawsuit of Rapides Parish Police Jury vs. BobCat Logging, Inc. and Mark Chenevert, Civil Suit No. 254,436 and to sign all necessary documents and to dismiss the suit with prejudice, with defendants paying the sum of $3,970.00 to the Rapides Parish Police Jury, Road District 1A. (Mr. Billings)
46. Motion to adopt a resolution approving the original budget for the calendar year 2016 and the amended budget for the calendar year 2015, for the North Louisiana Criminalistics Laboratory Commission, as requested by the North Louisiana Criminalistics Laboratory and approved by the Treasurer. (Mr. Moreau)
47. Motion to adopt a resolution approving the holding of an election in Fire Protection District No. 12, of the Parish of Rapides, State of Louisiana, on Saturday, April 9, 2016, to authorize the levy of a special tax therein. (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Off ice at