May 11, 2020

Posted May 7, 2020

RAPIDES PARISH POLICE JURY MEETING

OF MAY 11, 2020 AT 3:00 p.m. PUBLIC NOTICE

PUBLIC GATHERINGS LIMITED

Proclamation JBE 2020-41, Section 2 AND JBE 2020-52, prohibits a gathering of nine (9) or more persons (all gatherings of 10 or more) in a single space at the same time through April 30, 2020 and extended through May 15, 2020.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by Proclamation JBE 2020-30, Section 4, which specifically provides that a political subdivision SHALL provide for the attendance at essential governmental meetings via teleconference or video conference. Therefore, the Rapides Parish Police Jurors and essential staff shall be allowed to participate in this meeting via teleconference or video conference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation JBE 2020-30, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. on to watch the Police Jury Meeting live.

This meeting shall be conducted with the standard Police Jury meeting “public comments” rules, and the public or media shall be allowed comment by Any Agenda Item” section.

Craig Smith, President

AGENDA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REGULAR MEETING

MAY 11, 2020

pg. 2

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 13, 2020 as published in the Official Journal.
2. Treasurer’s Report.
3. Motion that approved bills be paid.
4. Motion to delete from the Rapides Parish District Attorney’s Asset/Inventory Program the equipment listed below, as it is no longer suitable for public use: ASSET NUMBER DESCRIPTION DISPOSAL 7450 Peninsula Work Center Scrap (Mr. Fountaine)
5. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Malissa C. Smith Lots Three (3) and Four (4) of Square Six (6) Vanderhoeven’s Subdv. Bearing the Municipal address of: Scott Perry – District I (Mr. Fountaine)
6. Motion to delete from the Rapides Parish Courthouse Asset/Inventory Program the equipment listed below, as it is no longer suitable for public use: Asset Number Description Disposal 10125 Maytag Washing Machine Scrap-To be Auctioned 10126 Maytag Washing Machine Scrap-To be Auctioned 10177 Pierce Dryer Scrap–To be Auctioned 10178 Pierce Dryer Scrap-To be Auctioned 9907 Two (2) Hot Water Heaters Scrap-To be Auctioned (Mr. Fountaine) REGULAR MEETING MAY 11, 2020

pg. 3

7. Motion to procure the services of Steve Fontenot, Engineer, to begin the design of living quarters for the Rapides Parish Fire District No. 8, Station No. 1, located at 55 Parker Road, Boyce, LA, as requested by the Cotile Board of Directors. (Mr. Wilder)
8. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff Office, for the Rapides Parish Highway Department to provide improvements and maintenance, on certain properties owned and maintained by the Rapides Parish Law Enforcement District No. 1. Contract will expire the last day of Sheriff Mark Wood’s current term as Sheriff and Chief Law Enforcement Officer of the Parish of Rapides, State of Louisiana. (Mr. Bishop)
9. Motion to submit a request to Louisiana National Guard for assistance in repairing/construction of Cotton Island Road, due to flooding and authorize the President to sign all necessary documents. (Mr. Smith)
10. Motion to authorize Change Order No. 1 for Bid #2743 – Various Road Improvements 2019 for an increased amount of $30,939.00 as recommended by the Project Engineer. (Mr. Bishop)
11. Motion to grant approval to Cedar Ridge Subdivision, located on Highway 107 (Ruby/Kolin), as recommended by Rapides Area Planning Commission and approved by the Public Works Director and authorize the President to sign plat. (Mr. Smith)
12. Motion to approve the creation of two (2) permanent Workforce Development Professional II positions to meet the needs of the Workforce Innovation and Opportunity Act (WIOA), to approve the hiring for this position through Civil Service, to be paid out of WIOA grant funds, and to authorize the Treasurer to amend the budget as necessary. (Mr. Overton)

REGULAR MEETING

MAY 11, 2020

pg. 4

13. Motion for the Workforce Operations Department to hire two (2) temporary part-time employees to facilitate the Summer Youth Employment Program to be paid out of WIOA funds. Both to begin immediately following jury approval. (Mr. Overton)
14. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Darrell Rodriguez to the Central Louisiana Human Services District for a three (3) year term. Term will expire June 11, 2020. (Mr. Perry)
15. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 516 80% 88.57 % Pineville - 8 minute 194 80% 89.18 % Rapides - 12 minute 216 80% 90.74 % Rapides- 20 minute 150 80% 86.67 % (Mr. Johnson)
16. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2020:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 492 80% 87.80% Pineville - 8 minute 171 80% 87.72% Rapides - 12 minute 268 80% 90.67% Rapides - 20 minute 215 80% 85.12% (Mr. Johnson)

17. Motion to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury, Fire Protection District No. 3 and Alpine City Volunteer Fire Department, Inc., of the Parish of Rapides, State of Louisiana, for a ten

• (10) year period effective May 9, 2020, with the option to renew for an additional ten (10) years and authorize the President to sign same. (Mr. Moreau)

REGULAR MEETING

MAY 11, 2020

pg. 5

18. Motion to approve and authorize the President to execute Change Order #2 for the Rylee Contracting, Inc. Spanish Bayou Pump Station Rehab contract (Project #40PARA3305) to increase the contract value by $44,000.00, contingent on the Office of Community Development’s approval. The contract increase is being paid by the Parish’s Gustav/Ike CDBG-DR funds and RRABB funds. (Mr. Bishop)
19. Motion to delete from the Rapides Parish Fire District No. 14 Asset/Inventory Program, Asset #9422 – 1972 Ford Fire Truck. This truck will be scraped and used for parts as requested by the Fire Chief. (Mr. Wilder)
20. Motion for approval of permanent Parish Public Works Director and establish salary for same. (Mr. Smith)
21. Motion to approve and advertise Request For Qualifications for a professional services contract for a five (5) year period to provide Professional Engineering services & maintain a current digital Parish road & drainage map system. (Mr. Bishop)
22. Motion to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for McFarland Road, and reset a public hearing for the June 1, 2020 meeting, due to COVID 19 Emergency. (Mr. Wilder)
23. Motion to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for Osborne Cemetery Road, and reset a public hearing for the June 1, 2020 meeting due to COVID 19 Emergency. (Mr. Johnson)
24. Motion to accept the resignation of Monsignor Bruce Miller on the Pineville Downtown Development District, representing the Rapides Parish Police REGULAR MEETING MAY 11, 2020

pg. 6

Jury, and appoint Mr. Matt Richie, pending confirmation from the City Council of Pineville. (Mr. Bishop)

25. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2020 and ending June 30, 2021. (Mr. Smith)
26. Motion to name "The Town Talk" as the Official Journal for a one (1) year period ending June 30, 2021. (Mr. Smith)
27. In order to protect the public health, safety and welfare, a motion to discuss and adopt an Ordinance to temporarily require during the COVID-19 health pandemic a face mask or face covering for Parish employees when having contact with a member of the public AND require a face mask or covering upon a member of the public, when entering a Parish public building - pursuant to the recommendations of the U.S. Center for Disease Control, Inc., the President of the United States and the Governor of Louisiana and Parish Public Health Officer, safety and welfare. (Mr. Smith)
28. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $6,786.00 for Fire District No. 14. The purpose of this U.S. Forest Service grant is to assist rural fire departments in building their firefighting capacities. (Mr. Wilder)
29. Motion to authorize Rapides Parish Fire District No. 14 to submit a grant application to the Volunteer Fire Assistance Program administered through the Louisiana Department of Agriculture and Forestry, Office of Forestry, to purchase equipment for enhancing the department’s ability to provide fire Suppression and Personal Protection Equipment for our firefighters during that process, as requested by the Flatwoods Volunteer Fire Department Board of Directors, and authorize the President to sign necessary documents. This is a 50% matching fund program with a total cost not to exceed $20,000. (Mr. Wilder) REGULAR MEETING MAY 11, 2020

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30. Motion to award Bid #2817 – Turnkey Replacement of two (2) Boilers for Rapides Parish Courthouse, to the low bidder, Sam’s Air Conditioning Maintenance Service, Inc. for the amount of $94,792.00, as approved by the Building Maintenance Superintendent and the Purchasing Agent. (Mr. Perry)
31. Motion to appoint Bruce Kelly as Parish Treasurer/Parish Administrator at an additional $1,250 a month, to be paid out of Administrative Funds that was created by State Legislation. (Mr. McGlothlin)
32. Motion to approve Rapides Parish Roadway Capital Improvement Program 2020-2022, as recommended by the Public Works Director. List to be given to Secretary at later date. (Mr. Smith)
33. Motion of Intent to Sale for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Marjorie A. Williams Pt Lot Two (2), Square Two (2) McArthur Co. Subd. Bearing the municipal address of: Oliver Overton – District C (Mr. Fountaine)
34. Motion to amend a certain motion of February 10, 2020 to change the work hours for Chris Ward and Roger Ramos from 28 hours a week to 32 hours a week, as requested by the Cotile Volunteer Fire Department. (Mr. Wilder)

ITEMS WERE NOT

ON THE AGENDA WHEN POSTED

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at