January 11, 2021

OF JANUARY 11, 2021 3:00 P.M.

Posted January 7, 2021 PUBLIC NOTICE

Pursuant to JBE 168-2020 issued on November 25, 2020

PUBLIC GATHERINGS LIMITED

Public gatherings are restricted to 50% of the total occupancy of the State Fire Marshal and requires a six (6) foot minimum of social dis tancing, limiting the public seating area for the Rapides Parish Police Jury meeting to 28 members of the public, on a first come basis, in accordance with Modified Phase 2 restrictions.

Face Masks and temperature checks are mandatory to enter Parish Courthouse

Craig Smith, President

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted January 7, 2021

REGULAR SESSION

JANUARY 11, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Special Presentation of plaques to President and Vice President.
2. ELECTION OF OFFICERS

President

Vice President

REGULAR MEETING

JANUARY 11, 2021

pg. 2

3. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on December 3, 2020 and in Regular Session on December 14, 2020 as published in the Official Journal.
4. Motion that approved bills be paid.
5. Motion to accept the Treasurer’s Report. (Finance 1/4)

APPOINTMENTS TO BE FILLED UPON ELECTION OF CEO

Rapides Area Planning Commission for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Craig Smith, term will expire on January 10, 2022; Transportation Policy Committee for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Craig Smith, term will expire on January 10, 2022; Chamber of Commerce for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Craig Smith, term will expire on January 10, 2022; Regional Infrastructure Beltway for a one (1) year term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Craig Smith, term will expire on January 10, 2022;

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

Buckeye Recreation District – Clayton Harmson – Term will expire February 17, 2021 – five (5) year term Communications District representing Parish & City Government– Sgt. Darrell Basco – Term will expire February 18, 2021 – four (4) year term Fire Protection District No. 12 Board – Henry Corley – Term will expire January 14, 2021 – two (2) year term North Louisiana Criminal Laboratory Commission – William Hilton – Term will expire January 14, 2021 – two (2) year term Ward 9 Recreation – Doug Malone – Term will expire February 12, 2021 – five (5) year term Ward 9 Recreation – Brian Cespiva– Term will expire February 12, 2021 – five (5) year term Ward 9 Recreation – Rick Ducote – Term will expire February 12, 2021 – five (5) year term

6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Twenty-eight (28), Southern Heights, bearing the municipal address of 3940 Carlton St., Alexandria, to Peggy and Joe Lotts for the consideration of $666.66 cash. (Finance 1/4) REGULAR MEETING JANUARY 11, 2021

pg. 3

7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Nine (9), Square One (1), Pecan Grove Addition, bearing the Municipal address of 2809 Third Street, Alexandria to Shevetta Chenevert Green for the consideration of $1,333.33 cash. (Finance 1/4)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Seven (7) and Adjacent ½ Lot Six (6), Square C, Laborde Subdivision, bearing the Municipal address of 4910 Willow Glen Street, Alexandria to Ke’Yanna Brown for the consideration of $2,329.10 cash. (Finance 1/4)
9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on part of Lot Fifteen (15), Square One (1), West Alexandria Addition, fronting 41’ on 12th Street x 110’, bearing the the consideration of $4,280.24 cash. (Finance 1/4)
10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot N2 of Lot Three (3), Square Three (3), Riverside Addition Twenty-Five’ (25) on 2nd Street, bearing the Municipal address of Main Street, Alexandria to Thomas E. Veal for the consideration of $666.66. (Finance 1/4)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on ½ of Lot Two (2), Square Three (3), of Riverside Addition, bearing the Municipal address of 2608 Main Street, Alexandria to Thomas E. Veal for the consideration of $666.66 cash. (Finance 1/4)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on located on Lot Twenty-Three (23) of Square Three (3), Rapides Development Company Inc., bearing the Municipal address of 5208 Leo Street, Alexandria to Ke’Yanna Brown for the consideration of $3,333.33 cash. (Finance 1/4)

REGULAR MEETING

JANUARY 11, 2021

pg. 4

13. Motion to authorize to advertise for bids on Hot and Cold Mix (Bituminous Material) annual contract, to be paid from Road and Bridge Funds and various Maintenance Funds, as recommended by the Purchasing Agent. (Finance 1/4)
14. Motion to award Project #2876 (Request for Qualifications for Engineering Service) – Penny Acres Drainage Improvements Project (HMGP #1786-0790002/FEMA #1786-DR-LA) to Meyer, Meyer, Lacroix and Hixon, Inc., as recommended by Selection Committee. (Finance 1/4)
15. Motion to authorize the President to sign certifications to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2020 to December 31, 2020, pursuant to LSA-R.S. 48:751-760 have been expended in accordance with the provisions of those statutes and other standards established by law. (Finance 1/4)
16. Motion to authorize renovations to the law library located on the 5th floor in the Judges office to create additional office space. (Finance 1/4)
17. Motion to authorize the President to sign the engagement letter with Payne Moore & Herrington for the 2020 Audit. (Finance 1/4)
18. Motion to authorize the Purchasing Agent to notify Traveler’s Insurance Company, we will make a claim for the depreciation value, for those buildings damaged as a result of Hurricane Laura. (Finance 1/4)
19. Motion to accept the Public Works Director's Report. (Public Works 1/4)

REGULAR MEETING

JANUARY 11, 2021

pg. 5

20. Motion to grant variance to Olde Town at Red River Subdivision to allow State Building Code setback requirements, in place of the subdivision ordinance setback requirements. (Public Works 1/4)
21. Motion to adopt a resolution to revoke Ashley Drive, Belle Street and Allison Drive and “F” Street, as well as the Belle Estates Subdivision and drainage easements located at 216 Sunshine Drive, Alexandria, Louisiana, as recommended by Rapides Area Planning Commission, approved by Legal Counsel and authorize the President to sign necessary documents. (Public Works 1/4)
22. Motion to authorize the renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Public Works 1/4)
23. Motion to extend contract with Coca-Cola Bottling for one (1) year, the exclusive Soft-Drink and Advertising at the Rapides Parish Coliseum, term extended through December 31, 2027 and authorize the President to sign same. (Coliseum 1/4)
24. Motion to adopt a proclamation declaring the week of January 24 – 30, 2021 as School Choice Week in Rapides Parish. (Parochial 1/4)
25. Motion to appoint Attorney Carolyn Hines to represent absent property owner and set a February 8, 2021 public hearing on the demolition of the following property, in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure located at Apartment 24 Section 4, T3N-R1W, Ward 1, Rapides Parish Alexandria LA 71301 (Parochial 1/4/21)

REGULAR MEETING

JANUARY 11, 2021

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26. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Samuel Stokes to the Fire Protection District No. 17 Board for a two (2) year term. Term expired January 1, 2021. (Personnel 1/4)
27. Motion to reappoint Mr. Darren Sigur to the Alexandria/Pineville Convention & Visitors Bureau for a one (1) year term. Term will expire February 8, 2021. (Personnel 1/4)
28. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Bonnie Lemoine to the Rapides Finance Authority for a six (6) year term. Term expired December 8, 2020. (Personnel 1/4)
29. Motion to adopt a resolution providing for canvassing the returns and declaring the results of the special election held in Fire Protection District No. 2 of Rapides Parish, Louisiana, on Saturday, December 5, 2020, to authorize the continuation of a special tax therein. (Personnel 1/4)
30. Motion to adopt a resolution providing for canvassing the returns and declaring the results of the special election held in Fire Protection District No. 14 of the Parish of Rapides, State of Louisiana, on Saturday, December 5, 2020, to authorize the extension and rededication of a special tax therein. (Personnel 1/4)
31. Motion to accept the resignation of Mr. Dewayne Lofton and appoint Mr. Peter Voelker to the Rapides Parish-LaSalle Parish Catahoula Game and Fish Commission, representing Rapides Parish. A copy of this resolution is to be sent to LaSalle Parish Police Jury and Louisiana Wildlife and Fisheries. (Personnel 1/4)

REGULAR MEETING

JANUARY 11, 2021

pg. 7

32. Motion to receive the required report from Acadian Ambulance under the Contract for November 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 515 80% 87.96% Pineville - 8 minute 181 80% 84.53% Rapides - 12 minute 200 80% 87.00% Rapides - 20 minute 176 80% 85.80% (Insurance 1/4)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

33. Motion to approve Louisiana Department of Health & Hospitals use of Rapides Parish Coliseum meeting rooms, for the COVID-19 testing and vaccinations, at the Exhibition Hall and parking lots. (Mr. Smith)
34. Motion to accept payment received from LA GOHSEP for Hurricane Laura Shelter, conditioned upon COVID disinfectant rider. (Mr. McGlothlin)
35. Motion to authorize to advertise for replacement of the Roof/Dome at the Rapides Parish Coliseum, as it was damaged in Hurricane Laura. (Mr. McGlothlin)
36. Motion to approve and adopt a resolution to request from LA Cares Act a reimbursement to the Police Jury budget for COVID-19 additional payroll related expenses for the Parish District Attorney Office, as certified by the District Attorney Office for period of May 1, 2020 through October 31, 2020. (Mr. Smith)

REGULAR MEETING

JANUARY 11, 2021

pg. 8

37. Motion to place for public bid assigned to the Rapides Parish Highway Department for the sale of a Bat-Wing Bush-Hog, as requested by the Public Works Director. There will be a reserve amount in place. (Mr. Moreau)
38. Motion to purchase Grass Cutting Tractor for the Rapides Parish Highway Department off State Contract No. 4400018122, as requested by the Public Works Director. (Mr. Johnson)
39. Motion to authorize Change Order No. 1 – Install additional anchor bolts for Bid #2827 – Construction of New Building for Highway Department for an increased amount of $5,176.00, as recommended by the Project Engineer. (Mr. Smith)
40. Motion to authorize Change Order No. 2 – Create sheeting ledge for exterior wall panels for Bid #2827 - Construction of New Building for Highway Department, for an increased amount of $3,635.00, as recommended by the Project Engineer. (Mr. Smith)
41. Motion to Award Proposal No. 2839 (Substance Abuse Testing and Physicals) to various vendors based on location. Award to Cenla Occupational Medical Services all portions of the Police Jury on the North Side of the Red River and to award Louisiana Occupational Health Services to all portions of the Police Jury on the South Side of the Red River. A stipulation being that any after-hours call outs will be based on availability. (Mr. Moreau)
42. Motion to award Project No. 2890 (Grant Management Services) for the Watershed Initiative – Round 1 Application to Frye-Magee, LLC, as recommended by selection Committee pending State approval. (Mr. Bishop)
43. Motion to award Project No. 2889 (Request for Qualifications for Engineering Services) for the Watershed Initiative – Round 1 Application to Pan American Engineers, LLC, as recommended by selection Committee. (Mr. Bishop) REGULAR MEETING JANUARY 11, 2021

pg. 9

44. Motion to authorize Ms. Carol Willis, David Willis Road, Oakdale, Louisiana, as a Hardship Case, pending proper certification. (Mr. Johnson)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at