May 13, 2013

Posted May 9, 2013

REGULAR SESSION

MAY 13, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on March 18, 2013 and April 8, 2013 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 5/6)
4. Recognize and present plaques to the Boy Scout Troop #626, Eagle Scout Project, at Buckeye Recreation. (COURTHOUSE 5/6)
5. Motion to adopt an ordinan ce authorizing the sale of abandoned/adjudicated property located at Lot Three (3) of Square “B” of the Crawford Addition, bearing the municipal address of 2415 REGULAR MEETING MAY 13, 2013

Northview Drive, Alexandria, to Machillie Augustine, for the consideration of $5,000.00. (FINANCE 5/6)

6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Twelve (12) of the Highland Subdivision bearing the Marshall, for the consideration of $2,000.00. (FINANCE 5/6)
7. Motion to ratify authorization of the expenses of Police Jurors who attended the Rural Action Caucus Fly-in, held in Washington, DC on April 23-25, 2013. (FINANCE 5/6)
8. Motion to authorize the expenses of interested Police Jurors, designated employees and Legal Counsel to attend the Coliseum Bond closing in New Orleans, on May 21, 2013. (FINANCE 5/6)
9. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Mary Lee Ellis Lot 7, Square 23, Old South Land Co. Bearing the municipal address of: (FINANCE 5/6)

10. Motion to authorize the expenses of interested Police Jurors, Employees and Legal Counsel to attend the Louisiana State Black Caucus Association Meeting, to be held in New Iberia on May 24-25, 2013. (FINANCE 5/6)
11. Motion to ratify authorization for the exp enses of Mr. Richard Billings, who attended the Fort Polk Progress meeting, held on April 15, 2013 at Fort Polk, Louisiana. REGULAR MEETING MAY 13, 2013

(FINANCE 5/6)

12. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Three Million Dollars ($3,000,000) of Limited Tax Certificates, in one or more series, of the Parish of Rapides, State of Louisiana; providing certain terms of said certificates; making application to the State Bond Commission for appro val of said Certificates; and providing for other matters in connection therewith. (Library) (FINANCE 5/6)
13. Levy the millage rates for 2013 as follows:

General Alimony 4.04 Exempted Municipalities 2.02 Fire District 2 15.52 Fire District 2 Service Area 1 16.11 Fire District 3 13.210 Fire District 4 15.340 Fire District 5 41.660 Fire District 6 20.410 Fire District 7 26.040 Fire District 7 14.260 Fire District 8 52.030 Fire District 9 24.020 Fire District 10 21.230 Fire District 10 22.590 Fire District 11 33.160 Fire District 11 Service Area 1 53.720 Fire District 11 Service Area 2 45.850 Fire District 14 21.93 Road District No 1A 25.030 Road District No 1B 15.00 Road District No 2C 54.490 Road District No 3A 32.000 Road District No 5A 48.240 Road District No 6A 21.610 Road District No 6A 53.070 Road District No 7A 5.560 Road District No 9B 10.980 Road District No 10A 10.040 REGULAR MEETING MAY 13, 2013

Road District No 36 10.770 Recreation District Buckeye 6.090 Health Unit 1.060 Senior Citizens Services 1.060 Renaissance 2.060 Libraries 1.030 Library Parishwide 6.260 Coliseum (Maintenance) 1.00 Coliseum (Bond) 2.55 (FINANCE 5/6)

14. Motion to enter into a Cooperative Endeavor Agreement with the Louisiana Department of Revenue to perform joint sales and use tax audits as recommended by the Tax Administrator. (FINANCE 5/6)
15. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 5/6)
16. Motion to approve Rapides Parish Roadway Capital Improvement Program 2013-2015, as recommended by the Public Works Director. (PUBLIC WORKS 5/6)
17. Motion to delete from the Rapides Parish Infrastructure Asset/Inventory Program the following bridges. They were replaced with new structures:

Bridge Number Location 600265 Cheneyville – manmade Channel 600266 Cheneyville – 2.75 Miles Southwest 600439 Rigolette Bayou (Creosote) (PUBLIC WORKS 5/6)

18. Motion to purchase 0.4 acres of Bottomland Hardwood Credits from Louisiana Wetlands, LLC, Bayou Teche Phase IV Bank, for the purchase of the appropriate compensatory mitigation credits to replace the Bayou Road bridge over Bayou Boeuf, in Section 2, Township 1 South, Range 2 East, Rapides Parish, Louisiana (US Corps of Engineers Subject No. MVN-2012-0221-SU) for an amount of $7,200 to be paid from Ward 3, REGULAR MEETING MAY 13, 2013

District H Funds, and authoriz e the President to sign all necessary documents. (PUBLIC WORKS 5/6)

19. Motion to award Bid No. 2235 Various Road Improvements, Rapides Parish to the low bidder Gilchrist Construction Company for the amount of $3,349,634.90, as recommended by the Public Works Director, Treasurer and Purchasing Agent to be paid as follows:

Ward 10, District A $ 287,990.97 Ward 9, District B $ 118,155.37 Ward 2, District E $ 421,844.00 Ward 8, District E $ 210,012.03 Ward 2, District F $ 322,128.61 Ward 6, District H $ 491,222.85 Ward 3, District H $ 627,193.52 Ward 2, District H $ 462,235.27 Ward 8, District I $ 408,852.28 Total $3,349,634.90 (PUBLIC WORKS 5/6)

20. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, on Saturday, April 6, 2013. (WORKFORCE 5/6)
21. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 1B of the Parish of Rapides, State of Louisiana, on Saturday, April 6, 2013, to authorize the levy of a special tax therein. (WORKFORCE 5/6)
22. Motion that the salary of any currently employed Department Head and future Department Head, not under Civil Service, be set at a minimum of $50,000 a year, effective May 15, 2013. (WORKFORCE 5/6)

REGULAR MEETING

MAY 13, 2013

23. Motion to ratify approval of Amendment #2 to the WIA contract with the Louisiana Workforce Commission to add Dislocated Worker funds in the amount of $49,379.00 and authorize the President to sign the Amendment and the Treasurer to revise the budget as necessary. (WORKFORCE 5/6)
24. Motion to accept the resignation of Mr. Mark Warren on the Buckeye Recreation District, waive the thirty (30) day announcement rule and appoint Mr. Blake Jenkins to fill the unexpired term. Term will expire September 13, 2013. (WORKFORCE 5/6)
25. Motion to grant approval to Cedar Row Subdivision, located at Bayou Rapides and Cooper Road, Alexandria, as recommended by the Rapides Area Planning Commission, Legal Counsel and the Public Works Director and authorize signing of the plat. (GRANTS 5/6)
26. Motion to ratify authorization for the President to sign an agreement with the Department of Public Safety and Corrections/Youth Services to allow the Ninth Judicial District Court to continue to participate in the Title IV -E Federal Foster Care Reimbu rsement Program, CFMS No. 708890 for the period of July 1, 2012 through June 30, 2013. (GRANTS 5/6)
27. Motion to call for a public hearing on June 3, 2013, for the FY 2014 -2015 Louisiana Community Development Block Grant program, to be held at 3:00 pm, in the Police Jury Meeting Room. (GRANTS 5/6)
28. Motion to adopt a resolution authorizing the fiscal year 2014/2015 Louisiana Community Development Block Grant Application and authorize the President to sign any necessary documents and to award Frye-Magee, LLC the Administrative Consultant Services. (GRANTS 5/6)

REGULAR MEETING

MAY 13, 2013

29. Motion to appoint the selection review committee for engineers for the FY 2014-2015 LCDBG Program, to be composed of the Police Jury President, Treasurer, Public Works Director and Grants Committee Chairman. (GRANTS 5/6)
30. Motion to adopt the Selection Criteria for the FY 2014 -2015 LCDBG Engineer/Consultant. (GRANTS 5/6)
31. Motion to ratify authorization for the president to sign an application to be submitted to the Office of Community Development-Disaster Recovery Unit for funding for a Rapides Parish Comprehensive Plan. This funding requires no match. (GRANTS 5/6)
32. Motion to adopt a resolution to adopt the policy for communicating information to persons with hearing impairments. (GRANTS 5/6)
33. Motion to adopt a resolution for an in ternal grievance procedure for Section 504 of the Rehabilitation Action of 1973, as amended (Public Law 93 - 112). (GRANTS 5/6)
34. Motion to ratify authorization for the President to sign a letter to the Louisiana U.S. Congressional Delegation outlining concerns over changes to the National Flood Insurance Program as a result of the Biggert -Waters National Flood Insu rance Reform Act 2012. This Legislation will cause drastic increases in the flood insurance program for residents of Rapides Parish (GRANTS 5/6)

(AMENDMENT TO MOTION TO ALSO ADOPT A RESOLUTION IN

REGARDS TO THE BIGGERT -WATERS ACT AND SEND TO THE

LOUISIANA U.S. CONGRESSIONAL DELEGATION)

(Mr. Bishop)

REGULAR MEETING

MAY 13, 2013

35. Motion to request the District Attorney's office to file a Petition for Declaratory Judgment to declare that franchise agreements with no franchise fee is an improper donation of public funds. (PAROCHIAL 5/6)
36. Motion to direct the District Attorney to file suit for Declaratory Judgment of Chapter 22 -400, as amended to determine whether or not the ordinance is to be applied retroactive to pre-existing RV parks. (PAROCHIAL 5/6)
37. Motion to declare that Chapter 22 -400, as amended be applied retroactive to pre-existing RV parks. (PAROCHIAL 5/6)

Francis Brian, Jr., Rapides Parish Coroner. (MUNICIPAL LIAISON 5/6)

39. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for fifty (50) hours of inmate labor to cut ditches, to be paid out of Road District 1A funds, as requested by the Town of Glenmora. (MUNICIPAL LIAISON 5/6)
40. Motion to enter into an Intergovernmental Agreement with the United States Forestry Service to accept Forestry Service Road #NF -208 for Parish maintenance and authorize the President to sign. (MUNICIPAL LIAISON 5/6)
41. Motion to enter into an Intergov ernmental Agreement with the Town of Woodworth to take the first one mile of the United States Forestry Service Road #NF-208 for maintenance and authorize the President to sign. (MUNICIPAL LIAISON 5/6) REGULAR MEETING MAY 13, 2013
42. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2013:

Response Number of Required Compliance Zone Responses % % Alexandria -8 minutes 431 80% 91.42% Pineville -8 minutes 153 80% 83.66% Rapides -12 minutes 189 80% 86.24% Rapides -20 minutes 168 80% 85.12% (INSURANCE 5/6)

43. Motion to purchase one (1) 2013 Ford F-350 with service body off of City of Alexandria Vehicle contract bid #1900, at an estimated cost of $45,000, to be paid from Fire District #3 funds, as recommended by Alpine Volunteer Fire Department. (INSURANCE 5/6)
44. Motion to purchase one (1) Class A Pumper off of State of Louisiana LaMAS Fire Truck Contract, at an estimated cost of $300,000, to be paid from Fire District #3 funds, as recommended by Alpine Volunteer Fire Department. (INSURANCE 5/6)
45. Motion to give all Rapides Fire District #3, full time employees 4% pay raise as recommended by Alpine Volunteer Fire Department. (INSURANCE 5/6)
46. Motion to name Mr. Steve Fontenot, PE with Smith, Fontenot, & Phillips as the Project Engineer for renovations of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road), as recommended by the Fire Chief, to be paid from Fire District No. 2 funds as budgeted, and authorize the President to sign all necessary documents. (INSURANCE 5/6)

REGULAR MEETING

MAY 13, 2013

47. Motion to receive proposals for reno vations of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road), as recommended by the Fire Chief. (INSURANCE 5/6)
48. Motion to authorize the Rapides Parish Fire District #7 to submit a grant application to the Volunteer Fire Assi stance Program for four (4) EF Johnson 53ES SL mobile radios in the amount of $10,155.00, Fire Department share $5,077.50, and authorize the President to sign same. (INSURANCE 5/6)

(2/3 VOTE TO ADD TO AGENDA AFTER COMMITTEE)

49. Presentation of plaque s for the Menard Girls Track and Field Team who won the LHSAA Class 2A State Title. (Mr. McGlothlin/Mr. Vanderlick)

(UNANIMOUS VOTE REQUIRED TO PLACE ITEM

ON AGENDA AFTER POSTED)

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at