February 11, 2013

Posted February 7, 2013

REGULAR SESSION

FEBRUARY 11, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of Rapides Parish Police Jury held in Regular Session on December 10, 2012 and in Regular Session January 14, 2013, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 2/4)
4. Motion to authorize the Treasurer to amend all budgets as necessary to reflect the actual beginning balances. (FINANCE 2/4)
5. Motion to reimburse Mr. Richard Billings for travel expenses who attended the Red River Delta Law Enforcement Board of Directors Meeting in Vidalia, Louisiana on January 22, 2013, to be paid from General Funds. (FINANCE 2/4)
6. Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel to attend the 2013 NACo Western Interstate Region Conference (WIR), to be held on May 22 - 24, 2013 in Coconino County, Flagstaff, Arizona. (FINANCE 2/4)

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7. Public Works Director's Report. (PUBLIC WORKS 2/4)
8. Motion to request the Public Works Director to provide all costs relating to grass cutting along all Parish Roads for the year 2012. (PUBLIC WORKS 2/4)
9. Motion to purchase a 2011 Chevrolet 3500 Van (15 Passenger -1 Ton), program vehicle with 24,059 miles from Southern Chevrolet, Alexandria for original vehicle ordered from Service Chevro let, Lafayette, Louisiana, was not delivered (by motion of August 13, 2012); to be paid with Road & Bridge Funds as budgeted. (PUBLIC WORKS 2/4)
10. Motion to delete a 2007 Dodge Ram Pick -Up (Asset # 10438); declare as surplus property due to the res ult of an accident dated January 9, 2013; authorize removal from the Rapides Parish Highway Department Asset/Inventory List; and accept the settlement (total loss) from the insurance company in the amount of $8,315.50. (PUBLIC WORKS 2/4)
11. Motion t o send a letter to our Louisiana Legislative Delegates and Louisiana Department of Wildlife & Fisheries, requesting to permanently fix the Cross Bayou Weir in Saline/Larto Complex that has been in need of repairs since Hurricane Gustav. With recent heavy rains there has been a major blow out in the Weir, causing water levels to drop four (4) to six

• (6) feet below pool stage. This will affect all Sportsman in Central Louisiana as well as Local Businessmen in Rapides Parish that rely on hunting, fi shing and recreational activities in Saline/Larto as a source of income. Also a copy be sent to LaSalle and Catahoula Parish. (PUBLIC WORKS 2/4)

12. Motion to authorize to advertise for bids for the following: creosote bridge material, various road m aterial (gravel, lightweight aggregate and pit run), and reinforced concrete pipe for annual contracts; various bituminous

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material (hot & cold mix), and liquid asphalt (CRS2 and MC -30) for a six month contract, to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 2/4)

13. Motion to authorize the President to sign grant application for U.S. Department of Labor’s YouthBuild Grants, Funding Number SGA -DFAPY-12-02 CFDA 17.274. YouthBuild Grant funds will be used to provide disadvantaged youth the education and employment skills necessary to achieve economic self -sufficiency in occupations in high demand and post - secondary education and training opportunities (WORKFORCE 2/4)
14. Motion to ratify authorization of President to sign LA Workforce Commission document designating signatory authority for WIA Expenditure Reports and request for funds. (WORKFORCE 2/4)
15. Motion to authorize the President to sign Nomination approval for Mr. David Broussard, to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Mr. Robert Cespiva. Mr. Broussard will be representing the public sector. Term date to begin February 21, 2013 and end February 21, 2015. (WORKFORCE 2/4)
16. Motion to authorize the President to sign Nomination approval for Ms. Connie Baker, to serve on the Rapides Parish Workforce Investme nt Board LWIA #61 replacing Mr. Ryan Peters. Ms. Baker will be representing the private sector. Term date to begin February 21, 2013 and end February 21, 2015. (WORKFORCE 2/4)
17. Motion to authorize the President to sign Nomination approval for Ms. Mary Henton-Johnson, to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Mr. Joe Brown. Ms. Henton-Johnson will be representing the private sector. Term date to begin February 21, 2013 and end February 21, 2015. (WORKFORCE 2/4)

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18. Motion to authorize President to reappoint to the Rapides Workforce Investment Board and Youth Council for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired or will soon expire:

Members New Term Dates Terry Arceneaux (private) 2-24-2013 thru 2-24-2015 Jerry Burns (public) 5-1-2013 thru 5-1-2015 Melissa Clark (private) 4-1-2013 thru 4-1-2015 Robert Coon (private) 4-1-2013 thru 4-1-2015 Hayward Joiner (public) 4-1-2013 thru 4-1-2015 Richard Kyle (private) 4-1-2013 thru 4-1-2015 Christine McGraw (public) 4-1-2013 thru 4-1-2015 Lloyd Price (private) 4-1-2013 thru 4-1-2015 Rick Ranson (private) 5-26-2013 thru 5-26-2015 Bill Robinson (public) 4-1-2013 thru 4-1-2015

Youth Council Members New Term Dates Bill Higgins 5-12-2013 thru 5-12-2015 Larry Spottsville 5-12-2013 thru 5-12-2015 Patricia Boss 5-12-2013 thru 5-12-2015 Gail Goldberg 5-12-2013 thru 5-12-2015 Donnis Poe 5-12-2013 thru 5-12-2015 Cy’Nita Nash 5-12-2013 thru 5-12-2015 (WORKFORCE 2/4)

19. Motion to accept the recommendation of the Secretary Search Committee to appoint Ms. Laurel Smith as Secretary of the Rapides Parish Police Jury, effective February 1, 2013, at a rate of pay of $50,000 a year. (WORKFORCE 2/4)
20. Motion to discontinue paying for any street lights installed under the 1998 Grant that is now being paid for by the Rapides Parish Police Jury. (GRANTS 2/4)
21. Motion to approve concurrence with LA DOTD to proceed with the award of the Donahue Ferry Road construction project (State Project No. H.010149, Control Section No. 000 -40) to be low bidder, Diamond B Construction, LLC., in the amount of $1,284,654.45 in accordance with the agreement dated November 2, 2012 (and all supplements); authorize the REGULAR MEETING FEBRUARY 11, 2013

Parish’s cost share of twenty percent (20%) to be paid from Road District 10A Maintenance Funds; and authorize/ratify the President’s signature on all necessary documents. (GRANTS 2/4)

22. Motion that Radio Towers should not be erected as to interfere with agricultural growth and development. (GRANTS 2/4)
23. Motion to reappoint Mr. Darren Sigur to the Alexandria/Pineville Area Convention and Visitors Bureau for a one (1) year term. Term expires February 8, 2013. (COURTHOUSE 2/4)
24. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lots Seven (7) and Eight (8) of Square Two (2) of Lisso Alexandria, to Patricia Whorton for the consideration of $5,000. (PAROCHIAL 2/4)
25. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Monette Washington Lot 11 Highland Subdivision Bearing the Municipal Address of:

Dorothy DePasquale Lot A, a resub of Lots 7, 8, and p, Square 13, Welch Addition Bearing the Municipal Address of: (PAROCHIAL 2/4)

26. Motion to direct Staff and Legal Counsel to take immediate action to comply with the directive of the Attorney General as contained in Opinion No. 12 - 0057 to “objectively determine that the benefit it (the Rapides Parish Police Jury) rec eives (from franchises) is commensurate with the public funds/resources it (the Rapides Parish Police Jury) actually expends in connection with providing access to its rights of way or property. The determination is needed to ensure that the Rapides Parish Police Jury’s failure to charge a franchise fee is not an illegal prohibited donation under REGULAR MEETING FEBRUARY 11, 2013

Article VII, Section 14 of the Louisiana Constitution. If staff is unable to provide such an objective determination, legal counsel is authorized to retain an expert(s) to provide the requested objective determination. Also to have Legal Counsel to research whether or not we can either stop or recover those funds that rural people are paying, the 2% fr anchise fee, which is built into the base rate as an operating expense for utilities. (PAROCHIAL 2/4)

27. Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel to attend the 2013 annual Police Jury Association Conference to be held on February 20 -22, 2013 in Lake Charles, Louisiana. (PAROCHIAL 2/4)
28. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Roger Piper Lot 1 & Part of Lots 2,3,4, Block 5, Valley Addition Bearing the municipal address: (PAROCHIAL 2/4)
29. Motion to accept the donation from Saline Point Hunting Club, LLC of a certain parcel of land containing 0.967 acres in Section 33, Township 6 North, Range 3 East, Rapides Parish, Louisiana adjacent to the Judge B. Dexter Ryland Landing, subject to approval of Legal Counsel. (PAROCHIAL 2/4)
30. Motion to reappoint Mr. Jerome Hopewell to the Coliseum Authority Board for a five (5) year term, term expired December 13, 2012. (PAROCHIAL 2/4)
31. Motion to waive th e thirty (30) day announcement rule and appoint Mr. Richard Vanderlick to the Rapides Area Planning Commission to fill the unexpired term of Mr. Joe Bishop, to run concurrent with the Rapides Parish Police Jury. Term will expire on January 11, 2016. (PAROCHIAL 2/4)

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32. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Brian Reed to the Buckeye Recreation District for a five (5) year term, term will expire February 14, 2018; (PAROCHIAL 2/4)
33. Motion to waive the thirty (30) day announcement rule and reappoint Sgt. Darrell Basco to the Communications District for a four (4) year term, representing Parish & City Government, term will expire February 18, 2018; (PAROCHIAL 2/4)
34. Motion to waive t he thirty (30) day announcement rule and reappoint Mr. Mickey Christie to the Communications District for a four (4) year term, representing Parish wide Fire Departments, term will expire February 18, 2018; (PAROCHIAL 2/4)
35. Motion to reappoint Mr. Ches ten Felsher to the Hospital Service District #5 for a six (6) year term. Term expired October 9, 2012. (PAROCHIAL 2/4)
36. Motion to reappoint Mr. Loyd Hall to the Lecompte Area Recreation District for a five (5) year term. Term expired November 13, 2012. (PAROCHIAL 2/4)
37. Motion to reappoint Mr. Calvert Beauregard to the Poland Recreation District for a five (5) year term. Term expires February 14, 2013. (PAROCHIAL 2/4)
38. Motion to waive the thirty (30) d ay announcement rule and appoint Mr. Michael T. Johnson to the England Economic and Industrial Development Board to fill the unexpired term of Mr. David Williams. Term will expire September 9, 2013. (PAROCHIAL 2/4)
39. Motion to issue a permit for R apides Island Water Association to operate in the boundaries as set forth in the description and map of the Rapides Island Water Association District in Rapides Parish and authorize the President to sign same, pending Legal Counsel approval.. REGULAR MEETING FEBRUARY 11, 2013

(MUNICIPAL LIAISON 2/4)

40. Motion to receive the required report from Acadian Ambulance under the Contract for December 2012:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 447 80% 91.72% Pineville - 8 minute 144 80% 86.11% Rapides - 12 minute 186 80% 89.79% Rapides - 20 minute 162 80% 80.86% (INSURANCE 2/4)

41. Motion to authorize Rapides Parish Fire District #7 (Ruby -Kolin) to sell Asset # 7143 (1996 – Dodge) equipped with Asset # 6691 (Floating Pump) and Asset # 9267 (Fan) to Grant Parish Fire District #1 for the purchase price of $4,000.00 as approved by the Fire District Board and Fire Chief. (INSURANCE 2/4)
42. Motion to authorize the sale of a 1993 Chevrolet Caprice (Asset No. 6430) from Rapides Parish Fire District No. 2 to Rapides Parish Fire District No. 9 (Echo Poland) for an amount of $300, that was placed in storage and declared as surplus by a motion dated November 13, 201 2, as requested b y Echo-Poland Volunteer Fire Department Board of Directors. (INSURANCE 2/4)
43. Motion to purchase two (2) 2013 Ford Expeditions (4WD -Flex Fuel) from Hixson Autoplex Alexandria for Rapides Parish Fire District No. 5 from La. State Contract No. 409388, Line No. 68 for an amount of $30,603 (each), as recommended by Oak Hill Volunteer Fire Department Board of Directors, to be paid from FD #5 funds, and authorize the Treasurer to amend budget. (INSURANCE 2/4)
44. Motion to amend a certain motion of De cember 10, 2012, to purchase a new Medium Service/Brush Truck from Rosenbauer America – under the Louisiana State Contract (LaMas No. 408237 in the amount of $202,022.00 for Rapides Parish Fire District No. 4, as requested by Holiday Village Fire Department Board of Directors, to be paid from Fire District No. 4 Funds as budgeted. (INSURANCE 2/4) REGULAR MEETING FEBRUARY 11, 2013
45. Motion to a ppoint Mr. Linward McCan to the Fire District No. 7 Civil Service Board for a three (3) year term to fill the unexpired term of Ms. Amy Robertson, representing nominee of Louisiana State University. Term will expire February 14, 2014. (INSURANCE 2/4)
46. Motion to appointment Mr. Keith Winget to the Fire District No. 7 Civil Service Board for a three (3) year term to fill the expired term of Mr. John Normand, representing the Police Jury. Term will expire February 7, 2013. (INSURANCE 2/4)

(2/3 VOTE TO ADD TO AGENDA AFTER COMMITTEE)

47. Motion to authorize to purchase a new 2013 Ford F150 4 X 2 crew cab pickup truck from Hixson Autoplex under the City of Alexandria Contract Bid No. 1900 for an estimated cost of $22,711, as recommended by Cotile Volunteer Fire Department Board of Directors, to be paid from Fire District No. 8 Funds. (MR. VANDERLICK)
48. Motion to enter into a Cooperative Agreement with Calv ary Industries to provide material and labor to widen the shoulder on Remount Drive using geotextile fabric and stone (Ward 10, Dist rict A), parish to provide labor and Calvary Industries to reimburse for material in an amount not to exceed $4, 200.00, to be paid from Road and Bridge Funds. (MR. MOREAU/MR. BISHOP)
49. Motion to purchase and install new carpet in Courtrooms No. 3, 4 and 5 in an amount not to exceed $12,000.00, as recommended by the Judge’s Office, to be paid out of Courthouse and Jail fund. (MR. BISHOP)

(UNANIMOUS VOTE REQUIRED TO PLACE ITEM ON AGENDA

AFTER POSTED)

ADJOURNMENT

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