October 14, 2013

Posted October 10, 2013

REGULAR SESSION

OCTOBER 14, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 9 , 2013 and Special Session on September 23, 2013, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 10/7)
4. Motion to recognize Ms. Sandra B onnette and Ms. Linda Stewart, Registrar of Voters Office; receiving from Auburn University, award for Certified Elections/Registration Administrator. (Mr. Bishop)
5. Recognize Mr. Greg Gormanous, Rodney Ellis, Chancellor Central Louisiana Technical College and Paul Coreil, Chancellor LSU Interim Chancellor. (Mr. Bishop)

REGULAR MEETING

OCTOBER 14, 2013

6. Appointment to Fire District No. 4 Civil Service Board. Mr. Bryon McGee’s term expired November 12, 2012 . (4th request -email 10/1/13(new President), 7/30/13, 3/18/13 nominated by Louisiana College) (Laid Over)
7. Appointment to Fire District No. 3 Civil Service Board. Mr. Andrew Hunter term will expire 10/10/13. (Letter-email 10/1/13(new President), 7/30/13 nominated by Louisiana College) (Laid Over)

APPOINTMENTS TO BE ANNOUNCED

Mosquito Abatement District No. 1, term of Ms. Vonda Clark, expired September 9, 2013. Three (3) year term. Ward 10 Recreation District, term of Mr. Jeffery Roy, expires November 12, 2013. Five (5) year term.

8. Motion to delete from the various agencies’ Asset Inventory Program the following equipment as it is no longer suitable for public use:

Police Jury Administration ASSET NUMBER DESCRIPTION DISPOSAL 10576 Laser Printer to be auctioned

Teen Court Grant ASSET NUMBER DESCRIPTION DISPOSAL 10513 Server to be auctioned 8579 Printer to be auctioned

Courthouse/Jail ASSET NUMBER DESCRIPTION DISPOSAL 8712 Air Conditioner Unit to be auctioned

Fathering Grant ASSET NUMBER DESCRIPTION DISPOSAL 9918 File Cabinet to be auctioned

Court Reporters ASSET NUMBER DESCRIPTION DISPOSAL 6546 IBM Computer to be auctioned 6716 File Cabinet to be auctioned (Finance 10/7)

9. Motion to authorize the Treasurer to amend all 2013 budgets as necessary. (Finance 10/7)

REGULAR MEETING

OCTOBER 14, 2013

10. Motion to accept the proposal from Ardaman & Associates, Inc. for materials testing services for the Coughlin Industrial Complex, Phase 3 construction project (FP&C No. 05 -252-04B-05) for an estimated amount of $17,803 and ratify the President’s signatu re, as recommended by Meyer & Meyer, LaCroix & Hixon, Project Engineer and approved by the State of Louisiana Office of Facility Planning and Control, to be paid from Facility and Planning Control Funds. (Finance 10/7)
11. Motion to authorize the P ublic Works Director to hire a temporary welder at a rate of $10.00 per hour to be paid from the Road & Bridge Salary line item as needed until such time as the regular welder is able to return to fulltime duty. (Public Works 10/7)
12. Motion to accept the construction contract with Rini Construction, LLC as substantially complete for the renovation of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road); as recommended by Steve Fontenot, Project Engineer and Fire Chief Randy McCain; and ratify the President’s signature. (Public Works 10/7)
13. Motion to accept the Construction Contract with Gilchrist Construction Co., LLC (Contractor) for Various Road Improvements – Bid No. 2279 as substantially complete, as recom mended by the Public Works Director and authorize the President to sign same. (Public Works 10/7)
14. Motion to award the construction contract for the Rustic Manor Drainage Improvements to Artech Construction and Design for the amount of $40,050, as negotiated by the Public Works Director; to replace 400 feet of 24 inch concrete pipe between Lots 18 and 19 Timber Trails Subdivision (Ward 10, District A); amend the motion approved on August 13, 2013 to reflect this change; and ratify the Presid ent’s signature, as recommended by the Public Works Director. (Public Works 10/7)
15. Motion to authorize Mr. Wallace L. Scarbrock, Sr., 2752 B. Highway 121, Otis, as a Hardship Case pending proper certification. (Public Works 10/7)

REGULAR MEETING

OCTOBER 14, 2013

16. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Public Works 10/7)
17. Motion to authorize the Public Works Director to hire a temporary worker for the Sign Shop at a rate of $8.00 per hour to be paid from the Road & Bridge Salary line item to assist in the installation of signs approved through the LDOTD Local Road Safety Program Grant. (Public Works 10/7)
18. Motion to accept the donation of a permanent right -of-way for the maintenance of a cul -de-sac on Krist Lane from Willie G. Paul as recommended by the Public Works Director and authorize the President to sign. (Public Works 10/7)
19. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers Western Regional Conference and NACE Board Meeting to be held on November 6 -8, 2013 in Laughlin, NV. (Public Works 10/7)
20. Motion to authorize Ms. Ruby Augustine, 1217 Highway 454, Pineville, as a Hardship Case pending proper certification. (Public Works 10/7)
21. Motion to adopt a resolution requesting permission to advertise from the Louisiana Department of Transportation and Development to receive competitive bids in accordance with LRS 38:2212 for the construction of State Project No. 576 -40-0015 (333)/H.0035 67 Statewide Flood Control Program, Cloverdale & Grundy Cooper Subdivision Phase III – Continuation of Interceptor Ditch, as recommended by the Public Works Director and Project Engineer, copy of the resolution to be sent to LDOTD District 08. (Public Works 10/7)

REGULAR MEETING

OCTOBER 14, 2013

22. Motion to authorize a request for an opinion from the Louisiana Attorney General’s Office to determine if the Rapides Parish Police Jury can place road name signs within the parish right -of-way for a private road that intersects a public road for public safety and the benefit of emergency response personnel and if not can the Police Jury charge another public entity or the property owner for the cost of the sign and put it up in parish right-of-way. (Public Works 10/7)
23. Motion to authorize the purchase of a 2.5” Hoist Head (gear box) from Rodney Hunt – Fontaine Company, to complete the repairs on the Cotile Lake outflow gate into Bayou Rapides for an estimated amount of $4,900, to be paid from General Funds as budgeted. (Public Works 10/7)
24. Motion to authorize to enter into a polling place lease with the Newman United Methodist Church for Voting Precinct C21 A -K and L -Z, as recommended by the Secretary of State, and authorize the President to sign same. (Workforce 10/7)
25. Motion to delete from OEWD/WOD Asset Inventory the following furnishings that are either broken or no longer suitable for program use and authorize disposal at Public Auction. Description RPPJ Tag Number Desk G001215 45" Desk 00005541 Rolling Desk Chair (Black) 00005553 Rolling Desk Chair (Black) 00005707 (Workforce 10/7)
26. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $213,264.00 for the fiscal year October 1, 2013 thru September 30, 2014, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Workforce 10/7)
27. Motion to accept the resignation of Mr. Brian Reed on the Buckeye Recreation Board, waive the thirty (30) day announcement rule and appoint Mr. Gerald Salard, Jr. to fill the vacancy of the unexpired term. Term will expire February 13, 2018. (Workforce 10/7) REGULAR MEETING OCTOBER 14, 2013
28. Motion to adopt a resolution authorizing the President to submit a Capital Outlay request for Red River Levee Certification Project to the State of Louisiana, Division of Administration to meet additional funding requirements. (Grants 10/7)
29. Motion to award the construction contract for the CDBG Disaster Recovery Program Location 10 – City of Pineville, Louisiana 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek for the Base Bid to Ry lee Contracting, Inc. of Alexandria, Louisiana, the Low Bidder, in the amount of $396,916.00, as recommended by Pan American Engineers, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from LCDBG Gustav/Ike Disaster Recovery Pro ject Program LA State Project No. 40 PARA3302 funds, contingent upon approval of the State of Louisiana, Division of Administration, Office of Community Development. (Grants 10/7)
30. Motion to adopt a resolution to enter into a Cooperative Endeavor Agreement with the Rapides Parish Sewer District No. 1 for the FY 2011 LCDBG Henry Street Sewer Project (Contract #708101), as recommended by Frye -Magee, Program Administrator, and authorize the President to sign any necessary documents. (Grants 10/7)
31. Motion to select a project for the 2014/2015 LCDBG grant program. (Grants 10/7)
32. Motion to adopt a resolution authorizing the Parish President to enter into the required Amendment No. 3 to the Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development-Disaster Recovery Unit to secure additional Community Development Block Grant (CDBG) Disaster Recovery Funds; and to authorize the Parish President to sign any and all documents required. (Grants 10/7)
33. Motion to award contract and ratify authorization for the President to sign same for demolition and asbestos abatement services for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program to Coast Enterprises was the low bidder at $230,000.00. REGULAR MEETING OCTOBER 14, 2013

(Grants 10/7)

34. Motion to approve Change Order No. 1 for the construction contract with Don M. Barron Contracting, Inc., Gustav/Ike CDBG Dis aster Recovery Program, Location No. 4 – City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, Project 40PARA3304, for an increased amount of $15,965.04, as recommended by Pan American Engineers and authorize the President to sign same. (Grants 10/7)
35. Motion to open a Public Hearing for Closeout of the FY 2011 LCDBG Sewer Grant (Henry Street Project). (Grants 10/7)
36. Motion to close public hearing.
37. Motion to adopt a resolution that the Rapides Parish Police Jury supports and graciously thanks The American Legion for the rededication of the Flame of Freedom placed in the front of the Rapides Parish Courthouse on Murray Street. A copy of this resol ution be sent to The American Legion. This event to be held on November 11, 2013, at 10:00 a.m. on the front steps of the Courthouse. (Courthouse 10/7)
38. Motion to adopt a notice of Intent of Sale through the Abandoned/Adjudicated property procedures the property listed below:

TAX DEBTOR DESCRIPTION

Arthur Mora Lot (5) of Square Three (3) of the Second Extension of Judie’s Subdivision Bearing the municipal address of:

Myrtle Hargrove Butter Lot Eleven (11) of Tract Five (5) of & Evelyn Hargrove White Stephens Revision, Sam Allen Properties Bearing the municipal address of:

Harvey Courtney Lot Fourteen (14) of Square Three (3) of Enterprise Addition Bearing the municipal address of:

Kathryn A. Dodson Lot Nine (9) of the T.F. Howell, Jr. Subdivision REGULAR MEETING OCTOBER 14, 2013

Bearing the municipal address of: 1402 Hwy 1204, Pineville

Frances Atkins Estate Lot One (1) of Block “A”, Laborde Subdivision Bearing the municipal address of:

James W. Thompson, Jr. Lot 29’ on Church Street x 43’ Lower Subdivision Bearing the municipal address of:

Andrew Young Lot 29’on Church Street x 43’ on Lower Subdivision Bearing the municipal address of:

John & Christine Robertson Lot on Church Street 40’x 75’ Bearing the municipal address of:

Sam Farace Lot 47.75’ on Third Street x 125’ on Church (AKA Newman Street & Duck Alley) Bearing the municipal address of: (Parochial 10/7)

39. Motion to award the construction contract to the low bidder, Tudor, Inc., for the Martin Luther King Library, as requested by the Library Board of Control. (Parochial 10/7)
40. Motion to hold a public hearing on November 12, 2013 on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8 -1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

William Madison Unsafe, unsanitary and dilapidated structure located at (Parochial 10/7)

REGULAR MEETING

OCTOBER 14, 2013

41. Motion to go into Executive Session to discuss RPPJ vs. Vernon Bryant & Sharon Craig, lawsuit #228572. (Parochial 10/7)
42. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Wilson Road and West 8th Avenue Extension (which is perpendicular to Wilson Road) and Gum Street, as requested by the Town of Glenmora, to be paid out of towns portion of R oad District 1A funds, and authorize the President to sign same. (Municipal 10/7)
43. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 449 80% 88.86% Pineville - 8 minute 155 80% 85.81% Rapides - 12 minute 196 80% 85.20% Rapides - 20 minute 152 80% 82.24% (Insurance 10/7)

44. Motion to approve participation and authorize OHSEP Director to administer, designate project Director, and sign related documents for the 2013 State Homeland Security Grant Program (EMW -2013-22-00122So1, CFDA#97.067). Administration will be in accordance with grant guidelines. (Insurance 10/7)
45. Motion to authorize the purchase of one (1) acre of land near the SE corner of Section 118, Township 4N3W in Ward 7 for the purpose of locating a 3rd fire station for Fire District 8, contingent upon the Legal Counsel approval and required appraisal, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. (Insurance 10/7)
46. Motion to authorize hiring Steve Fontenot to survey and develop a legal description of one (1) acre of land, located near the SE corner of Section 118, Township 4N3W in Ward 7, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. REGULAR MEETING OCTOBER 14, 2013

(Insurance 10/7)

47. Motion to amend that certain motion of August 12, 2013 to adopt a resolution authorizing the pu rchase of a piece of property located at 2550 Hwy 121, Sieper, Louisiana; adjacent to Rapides Parish Fire District #5, Station #2; formerly known as Sieper Junction Café, and to authorize the President to execute an Act of Sale, purchasing property from Mr. Howard W. Wells at an amount of $75,000 (appraised at $78,000 by David

• M. Brewer & Associates LLC) for the purpose of expanding the existing fire station; contingent upon legal counsel approval; as recommended by Oak Hill Volunteer Fire Departmen t Board of Directors; and to be paid from Fire District No. 5 funds. (Description left out of previous motion) (Insurance 10/7)

48. Motion to open a public hearing for the purpose of creating Fire District #17(Forest Hill) and establishing the boundar ies of said Fire District and authorize the President to sign necessary documents. (Insurance 10/7)
49. Motion to close public hearing.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF

THE JURY BUT WERE POSTED ON THE AGENDA AFTER

THE COMMITTEE MEETING IN COMPLIANCE WITH THE

PUBLIC MEETINGS LAW AND ARE NOW CONFIRMED AS

HAVING BEEN INCLUDED IN THE PUBLISHED AGENDA BY

2/3RD VOTE

50. Motion to adopt a resolution to the LA DOTD, Division of Ad ministration, to provide funds for Airport Improvements Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Mr. Moreau)
51. Motion to ratify authorizing the President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired.

Members New Term Dates Matthew Hennings 09/20/12 – 9/20/14 Gerry Mittens 09/20/12 – 9/20/14 REGULAR MEETING OCTOBER 14, 2013

(Mr. Vanderlick)

52. Motion to authorize the President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates that soon will expire.

Members New Term Dates Valerie Aymond 11/15/13 – 11/15/15 Barry Hines 12/1/13 – 12/1/15 (Mr. Vanderlick)

53. Motion to authorize the execution of a Receipt and Release with Ida Price at a cost of $5,400.00 to be paid out of Ward 9, District D Maintenance Funds to correct a drainage problem and secure a drainage servitude on the (Mr. Fountaine)
54. Motion to authorize the President to sign Nomination Approval for Jude Pitre, to serve on the Rapides Parish Youth Council replacing Donnis Poe who represented the Central Louisiana Technical Community College. (Mr. Vanderlick)
55. Motion to adopt an ordinance to amend Article I, Sec. 19 ½ -2 (Cotile Lake and Recreation Area - Fees) under the Rapides Parish Code of Ordinances, as follows: (a)(1) Citizens sixty (60) years of age or over may enter for the purpose of fishing within the recreation area without charge. (a)(2) Citizens over sixty (60) years of age may launch boats without charge. (a)(4) A five dollar ($5.00) reduction on the Golden Age Card holders and Senior Citizens sixty (60) and older and military Personnel with proof of serving. (a)(4) Delete the following: With electricity and fees charged through a credit card, per day…..14.00 and Camping clubs (minimum ten (10) camper units), per unit…..11.00. (a)(6) The designated recreation area as per plat attached will be open from 6:00 a.m. to 10:00 p.m. (Cotile Lake Study Committee 10/7)
56. Motion to adopt an ordi nance to amend Article I, Sec. 19 ½ -1.1 (Operation of minibikes, motor scooter, motorcycles, ATV and golf carts in Cotile Recreation Area) under the Rapides Parish Code of Ordinances, (f) It shall be prohibited to operate any ATV at any time within the Cotile Recreation Area. The use of golf carts shall be limited to persons with a valid driver’s license within the camping area. REGULAR MEETING OCTOBER 14, 2013

(Cotile Lake Study Committee 10/7)

57. Motion to accept the Construction Contract with Diamond B Construction Company (Cont ractor) for Surface Transportation Program FY 11 -12 Donahue Ferry Roadway Improvements as substantially complete, as recommended by the Project Engineer and authorize the President to sign a Final Recap Change Order adjusting the final contract quantiti es and all other documents related to the project close-out. (Mr. Smith)
58. Motion to ratify authorization for the Rapides Parish Highway Department to make emergency repairs to the bridge on Castor Plunge Road at the request of the Town of Woodwor th with all cost to be reimbursed by the Town of Woodworth in accordance with annual Intergovernmental Agreement between Rapides Parish Police Jury and Town of Woodworth. (Mr. Billings)
59. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of I-49 (Project runs from approximately from South Rapides Parish to North Ra pides Parish), to be let in 2014, approximately 54 cubic yards. (State Project No. H.009539) (Mr. Overton)
60. Motion to award the demolition and disposal of an unsafe, unsanitary and Woodlawn Subdivision, Section 19, T4N -R1W, Ward 1, District 1, Rapides Parish to the low bidder Turner & Turner Co ntracting for an amount of $7,101. (Mr. Perry)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF

THE JURY AND WERE NOT POSTED ON THE AGENDA BUT

ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at