December 10, 2018

Posted December 6, 2018

REGULAR SESSION

DECEMBER 10, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on November 13, 2018 and Special Session on November 19, 2018, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 12/3)
4. Recognize the following Rapides Parish Police Jury Employees for their years of service:

Presentation of service awards for Rapides Parish Police Jury employees Fire District No. 2 Peter Socia 25 years Willie McKinney 25 years Samuel Mathews 25 years Stevie Mitchell 25 years

Highway Department Jerry Strother 25 years John Brister 15 Years George Weatherford 10 years REGULAR MEETING DECEMBER 10, 2018

pg. 2

Sales & Use Tax Department Steve Barnes 30 years Anita Craig 20 years Betty Jo Bourgeois 15 years Sue Ann Foltz 15 years

Rapides Parish Civil Service Department Tina Goree 10 years

Finance Department Robert Kelly 30 years

Administration Laurel Smith 15 years

Courthouse & Building Maintenance Shannon Trapp 15 years

Office of Homeland Security & Emergency Preparedness Sonya Gremillion 30 years

Fire District No. 2 - Retiree Gary D. Leggett 32 ½ Years (Personnel 12/3)

5. Motion to accept and authorize the President to sign the “Settlement Agreement” between the Rapides Parish Police Jury and the Rapides Parish District Attorney as presented by Special Legal Counsel, Mr. Jimmy Faircloth and to resolve the pending litigation before the Louisiana Third Circuit Court of Appeals captioned, Rapides Parish Police Jury versus Phillip Terrell, District Attorney for the Parish of Rapides, Docket Numbers 18-00428 CW 18-00481CA and the Ninth Judicial District Court, captioned Phillip Terrell, District Attorney, versus Rapides Parish Police Jury, Civil Suit No. 262,198. (Finance 12/3)
6. Motion to authorize the registration and expenses, in an amount up to $600.00 each, for Justices of the Peace and Constables to attend the 2019 Justice of the Peace and Constable Annual Training course to be held February 19-22, 2019 at Lake Charles, to be paid out of the General Fund. (Finance 12/3)

REGULAR MEETING

DECEMBER 10, 2018

pg. 3

7. Motion to adopt an ordinance adopting the operating budget and revenues and expenditures for certain funds for the fiscal year beginning January 1, 2019 and ending with December 31, 2019, in accordance with LA R.S. 39:1309-1310. (Finance 12/3)
8. Motion to authorize the renewal of the Rapides Parish Workers Compensation Insurance with PGRMA for 2019 and authorize President to sign same. (The renewal premium is $287,009 compared to 2018 premium of $249,503). (Finance 12/3)
9. Motion to authorize the renewal of the Workers’ Compensation Insurance, for Fire Districts No. 2, 3, 4, 5, 6, 7, 8 and 11 for a decrease in the annual premium from $315,972.00 (2018) to $258,471.00 (2019) as recommended by the Parish Treasurer and the Purchasing Agent. (Finance 12/3)
10. Motion to accept the Public Works Director's Report. (Public Works 12/3)
11. Motion to authorize the extension of a contract with Advanced Environmental Compliance, LLC, to assist the Rapides Parish Police Jury, in implementing an MS4 Storm Water Management Plan, as required by the Louisiana Department of Environmental Quality, at a cost of $80.00 per hour, not to exceed $20,000.00 ($10,000.00 already used) and authorize the President to sign all necessary documents, as recommended by the Public Works Director to be paid through Professional Services, from the Road and Bridge Budget. Original contract was authorized by the Rapides Parish Police Jury on July 10, 2017. (Public Works 12/3)
12. Motion to approve a “Mardi Gras” Parade at the Cotile Lake Recreation Area for Saturday, February 9, 2019. (Public Works 12/3)

REGULAR MEETING

DECEMBER 10, 2018

pg. 4

13. Motion to approve a “Trick or Treating” Event at the Cotile Lake Recreation Area for Saturday, October 26, 2019, with extended gate hours to accommodate the event. (Public Works 12/3)
14. Motion to authorize the renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Public Works 12/3)
15. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Rapides Parish Highway Department to provide labor and equipment, to perform twenty-five (25) hours of ditch cleaning on various roads, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District 1A Funds and authorize the President to sign same. (Workforce 12/3)
16. Motion to award Request for Proposal No. 2690 - Project Management/Administrative Services – Davis Drive Hazard Mitigation Project, to the lowest proposed amount received to Rapides Area Planning Commission for the amount of $5,000.00 as recommended by the Purchasing Agent and Treasurer, pending GOHSEP approval. (Grants 12/3)
17. Motion to authorize Amendment #5, to the Frye Magee, LLC, Professional Services Agreement, for Community Development Block Grant Disaster Recovery (CDBG-DR), administrative services in the amount of $63,869.00, and authorize the President to execute said amendment. Total amount of the fee increase to be paid with CDBG-DR Project funding. (Grants 12/3)

REGULAR MEETING

DECEMBER 10, 2018

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18. Motion to authorize the removal of the radio tower, off the roof of the Courthouse, as it is in disrepair and no longer needed, as recommended by the Courthouse Building Superintendent. (Courthouse 12/3)
19. Motion to authorize the hiring of Faircloth, Melton & Sobel to represent the Rapides Parish Police Jury, in connection with the negotiation of an Intergovernmental Agreement, with the Rapides Area Planning Commission (Parochial 12/3)
20. Motion to amend Chapter 13, Article III - “Litter Reduction” Ordinance for the re-establishment and enforcement of a Parish Litter Court for the Justices of the Peace and Constables. (Parochial 12/3)
21. Motion to approve an Intergovernmental Agreement between the Rapides Parish Police Jury and the City of Pineville, the Pineville City Marshal’s Office and the Rapides Parish Sheriff’s Office for the re-establishment of a Parish Litter Court for the Rapides Parish Justices of the Peace and Constables and authorize the President to sign same, pending Legal Counsel review. (Parochial 12/3)
22. Motion for preliminary approval for a lease agreement from the Rapides Parish Police Jury to Rapides Area Planning Commission, for the Lawyers Building (Munsterman/Gist); final approval subject to Rapides Area Planning Commission approval and authorize the President to sign. (Parochial 12/3)
23. Motion to approve the creation of a second permanent Employer Service Representative position to meet the needs of the Workforce Innovation and Opportunity Act and/or LAJET, to approve the hiring for this position through Civil Service, to be paid out of grant funds, and to authorize the Treasurer to amend the budget as necessary. (Personnel 12/3)

REGULAR MEETING

DECEMBER 10, 2018

pg. 6

24. Motion to appoint Mr. Ronald D. Welch to the Sewer District No. 1 Board to fill the unexpired term of Mr. Robin Bonnette. Term will expire December 14, 2019. (Personnel 12/3)
25. Motion to change the date of the regular Police Jury Standing Committee meeting in September 2019 from Monday, September 2, 2018 to Tuesday, September 3, 2019, due to Labor Day Holiday, the Police Jury meeting to remain the same. (Personnel 12/3)
26. Motion to change the date of the regular Police Jury Meeting in November from Monday, November 11, 2019 to Tuesday, November 12, 2019, due to Veterans Day Holiday. (Personnel 12/3)
27. Motion to reappoint Mr. Tom Nash to the Rapides Finance Authority Board for a six (6) year term. Term expired September 30, 2024. (Personnel 12/3)
28. Motion to reappoint Mr. Jeffery Roy to the Ward 10 Recreation Board for a five (5) year term. Term expired November 12, 2023. (Personnel 12/3)
29. Motion to reappoint Mr. Brandon Lee Blaney to the Buckeye Recreation Board for a five (5) year term. Term expired November 10, 2023. (Personnel 12/3)
30. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 494 80% 86.44% Pineville - 8 minute 148 80% 83.11% Rapides - 12 minute 219 80% 89.04% Rapides - 20 minute 194 80% 85.57% (Insurance 12/3) REGULAR MEETING DECEMBER 10, 2018

pg. 7

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

31. Motion to approve the creation of a second permanent Rapides Civil Service Workforce Enforcement Coordinator position. Funding for the position will be paid out of WIOA or other grant funds. Authorize Treasurer to amend budget as necessary.
32. Motion to amend Chapter 4 - Alcoholic Beverages; Section 4-3. – Hours of sales; exemptions and exceptions; (a) Sundays; (1) Malt beverages. The sale, giving, trading or otherwise engaging in dispensing of any alcoholic beverages for public consumption, including, among other things, wine, ale, beer, stout, porter and the like known as "malt beverages" or blends thereof with other ingredients, by any person, firm or corporation that is licensed to sell alcoholic beverages in the parish is prohibited within the parish outside the corporate limits of incorporated villages, towns and cities from 2:00 a.m. on Sunday until 6:00 a.m. on Sunday. (The time changed from 12:00 p.m. (noon) to 6:00 a.m. to read the same as other sections of the Ordinance) (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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