October 11, 2021

Posted October 7, 2021

REGULAR SESSION

OCTOBER 11, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Presentation and recognition of Mr. Morris Taft Thomas.

1. Motion to adopt an In Memoriam in honor of the late Mr. Richard Vanderlick, Past Rapides Parish Police Juror, District E. (All Rapides Parish Police Jurors)
2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 13, 2021, as published in the Official Journal.
3. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING ***Appointment to the Cheneyville Recreation District for a five (5) year term to fill the expiring term of Mr. Alton Beaver. Term will expire December 10, 2021. ***Appointment to the Regional Steering Committees of Provisional Watersheds 1, 2, 4 and 5 for a one (1) year term to fill the expiring term of Mr. Matt Johns. Term will expire December 31, 2021.

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4. Motion to delete from the Rapides Parish Fire District No. 2 Asset/Inventory the following equipment for the various reason listed as requested by the Fire Chief. Asset Number Description Disposal 11304 Life Pak 12-AED Broken, used for parts 11305 Life Pak 12-AED Broken, used for parts 11306 Life Pak 12-AED Broken, used for parts 11307 Life Pak 12-AED Broken, used for parts 11481 Backup Computer Storage No longer in use-Placed for Auction 7669 Floor Buffer-Hako Broken-Placed for Auction 9896 Floor Buffer-Whirlamatic Broken - Placed for Auction 9897 Floor Buffer-Whirlamatic Broken-Placed for Auction 5321 Water Vacuum No longer in use-Placed for Auction 7963 Buffer-Hafko Broken-Placed for Auction 6915 Building Portable Destroyed by Storm 7241 Heater Broken-Placed for Auction 11102 Physio Control LifePak-AED Broken, used for parts 11103 Physio Control LifePak-AED Broken, used for parts 11104 Physio Control Lifepak-AED Broken, used for parts 11105 Physio Control Lifepak-AED Broken, used for parts (Finance 10/4)
5. Motion to delete from the Rapides Parish Public Works Asset/Inventory program the Grader listed below as it was totaled in Hurricane Laura and Insurance submitted payment as recommended by Public Works Director and Purchasing Agent. Asset Number Description Disposal 6751 1994 Cat 12G Grader Returned to Insurance (Finance 10/4)
6. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: Tax Debtor Description William A. Lamkin, et al Lot Thirty-Nine (39), Southern Heights Bearing the municipal address of:

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Martha Hunter Lot Ten (10), Square Two (2), Watson Whittington Subdivision less frontage of Five (5) feet Bearing the municipal address of:

Rebecca M. and Lot being One Hundred and Five (105) feet Roland M. Steed and on Marye Court by Forty-Six-Point Two Clarissa M. Metzer (46.2) feet, Alexandria Subdivision Bearing the municipal address of:

Benjamin L. Bayone III Part of Lots One (1) and Two (2), Square Two (2), Hundley Roberts Addition fronting Forty-Five (45) feet on Monroe Street by One Hundred (100) feet Bearing the municipal address of:

Inspiration Enterprises Lot Eight (8) and Lot Nine (9) of Block Nineteen (19), S.A.L. Co., Addition Subdivision Bearing the municipal address of:

Herbert Frazier Part of Lot Nine (9), Square Twenty-three (23), Ariail-Marye Addition Bearing the municipal address of:

Walter D. Earnest, et al Lot Seventy-Five (75) feet on Monroe Street by One Hundred Seventy and Ninety-Two One-Hundredths (170.92) feet Bearing the municipal address of:

Anqunetta Session, et al Part of Lots Thirteen (13), Fourteen (14) and Fifteen (15), Square T, Welch Addition fronting Forty-Seven point Three (47.3) feet on North 16th Street by One Hundred and Fifty (150) feet Bearing the municipal address of: 128 N. 16th Street North, Alexandria (Finance 10/4)

7. Motion to accept Task Order A-2-2021 – Culvert Replacement and Asphalt Road Repair on Old River Road as “Substantially Complete” and authorize REGULAR MEETING OCTOBER 11, 2021

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the Parish President to sign and record the “Substantial Completion” certificate and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Finance 10/4)

8. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Finance 10/4)
9. Motion to amend Hunt Guillot and Associates, LLC contract for Grant Management and Administration Services Related to FEMA Funding and Reimbursements (FEMA DR-4559 Hurricane Laura), to extend contract term through March 31, 2022, and increase the maximum fee to $100,000, and authorize Parish President to sign the necessary documents. (Finance 10/4)
10. Motion to approve Change Order No. 2 for the construction contract with M.D. Descant, LLC, for Rapides Parish Alfred Wettermark Boyce Library Branch (sewer treatment plant) for an additional amount of $18,066.00 and an increase of 110 days, as recommended by Alliance Design Group, Project Engineer and authorize the President to sign same. (Finance 10/4)
11. Motion to ratify the renewal of the annual General Liability Insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. (Finance 10/4)
12. Motion to hire Engineer to come up with a set of plans to complete Station No. 4 alternate items and other items value engineered out of Bid #2544 – Construction of Fire Station No. 4 – Fire District No. 3, as recommended by Alpine Volunteer Fire Department Board of Directors. (Finance 10/4) REGULAR MEETING OCTOBER 11, 2021

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13. Motion to accept the Public Works Director's Report. (Public Works 10/4)
14. Motion to select Option “E” for the sign to display on the outside of the new Rapides Parish Public Works Building. (Public Works 10/4)
15. Motion to authorize the President to send a letter to England Airpark terminating the lease on the building the Rapides Parish Public Works Department was using, located at 2011 Vandevelve. Building will be vacated by October 31, 2021. (Public Works 10/4)
16. Motion that leased Duck Blinds on Indian Creek for 2021, already paid for, be allowed to carry their leases over to 2022, due to the drawdown on the lake. (Public Works 10/4)
17. Motion to grant approval of Big Lake Country Subdivision, located at Big Lake Road near Blackie McCann Road, Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director and approved by Legal Counsel and authorize signing of the plat. (Public Works 10/4)
18. Motion to authorize the Parish President to execute Task Order A-6-2021 – Pringle Road Asphalt Roadway Improvements under the Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Gilchrist Construction Company, LLC, with an estimated cost of $200,000, as recommended by Parish Engineer, Pan American Engineers, LLC. (Public Works 10/4)
19. Motion to accept the Construction Contract with Rylee Contracting, Inc., on the Gustav/Ike CDBG Project, Location #6-City of Pineville, Riverside Drive, South Sanders Street, South Lakeview Street, sewer utility relocation, REGULAR MEETING OCTOBER 11, 2021

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as substantially complete as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (Public Works 10/4)

20. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development for the July 1, 2021 - June 30, 2022 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Workforce 10/4)
21. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $4,400.00 for Rapides Parish Fire District No. 16. The purpose of the U.S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. (Workforce 10/4)
22. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $9,916.28 for Rapides Parish Fire District No. 15. The purpose of the U.S. Forest Service grant is to assist rural fire departments in their building of firefighter capacities. (Workforce 10/4)
23. Motion to authorize the President to 1) sign nomination form for Julie Bonial, Human Resource Director with AFCO to replace Bill McDermott, and 2) sign a letter addressed to the Louisiana Workforce Commission concerning new members. (Workforce 10/4)
24. Motion to approve and adopt a resolution to retain the Keiser Law Firm to represent the Rapides Parish Police Jury and Rapides Parish Fire District No. 4 in the Litigation brought by the employee K. Jerome and adopt a resolution approving same. (Courthouse 10/4)

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25. Motion to appoint Mr. John Marks, nominee of LSUA, to the Rapides Parish Civil Service Board for a three (3) year term to fill the expiring term of Mr. Kent Lachney. Term will expire November 10, 2024. (Personnel 10/4)
26. Motion to appoint Mr. Michael P. Bordelon to the Gravity Drainage District No. 1 Board to fill the unexpired term of the late Mr. Max Johnston. Term will expire December 12, 2024. (Personnel 10/4)
27. Motion to send a letter of appreciation to Mr. Max Johnston’s family for his years of service and dedication to the Gravity Drainage District No. 1 Board and Rapides Parish. (Personnel 10/4)
28. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2021: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 574 80% 91.29% Pineville - 8 minute 167 80% 81.44% Rapides - 12 minute 224 80% 91.96% Rapides - 20 minute 235 80% 84.26% (Insurance 10/4)
29. Motion to renew the Humana Insurance Plan for Medicare Primary Retirees for 2022 and authorize the President to sign. Rate increased from $307.24 in 2021 to $351.71 per month in 2022. (Insurance 10/4)
30. Motion to renew United Healthcare insurance plan with a 3% increase and authorize the President to sign the renewal contract. (Insurance 10/4)
31. Motion to allocate 12% of the United Healthcare insurance premium to the employee and 88% of the United Healthcare premium to the employer for each tier. (Insurance 10/4) REGULAR MEETING OCTOBER 11, 2021

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32. Motion to allocate 10% of the United Healthcare insurance premium to the retiree and 90% of the United Healthcare premium to the employer for each tier. (Insurance 10/4)
33. Motion to approve a Cooperative Endeavor Agreement between Rapides Parish and Rapides Parish Fire District No. 5 and Rapides Parish Sheriff’s Office for a new Parish Public Safety Complex for Fire Protection and Law Enforcement on one site, and authorize the President to sign, subject to Legal Counsel approval. (Insurance 10/4)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to adopt a resolution confirming an election date change pursuant to Executive Order of the Governor; establishing a new date to canvass the returns of the elections; and providing for other matters in connection therewith. (Fire Protection District Number 6, Fire Protection District Number 8, Road District No. 1B and Road District No. 6A - Election NOVEMBER 13, 2021 AND DECEMBER 11, 2021; Canvass JANUARY 10, 2022) (Mr. Smith)
35. Motion to adopt a resolution confirming an election date change pursuant to Executive Order of the Governor; confirming the date to canvass the returns of the election; and providing for other matters in connection therewith. (Road District No. 2B (Ward 11) Sales Tax District - Election NOVEMBER 13, 2021 AND DECEMBER 11, 2021; Canvass JANUARY 10, 2022) (Mr. Smith)
36. Recognize Mr. Matt Johns, Director, RAPC, for presentation on reapportionment. (Mr. Smith) REGULAR MEETING OCTOBER 11, 2021

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37. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $9,916.28 for Rapides Parish Fire District No. 14. The purpose of the U. S. Forest Service grant is to assist rural fire department in their building of firefighter capacities. (Mr. Overton)
38. Motion to grant a new overhead primary electric line right-of-way to Cleco Power, LLC, for an electrical service line to the Cotile Recreation Park and authorize the President to sign necessary paperwork. (Mr. Wilder)
39. Motion to rescind a certain motion of September 13, 2021, to approve Rapides Parish Fire District No. 8 soliciting bids for the purchase of a van (Type II) style ambulance to replace Rescue/EMS van, as recommended by the Board of Directors and the Fire Chief, to be paid for with Fire District No. 8 funds. Fire Department decided to purchase other equipment. (Mr. Wilder)
40. Motion to authorize the Parish President to execute an agreement with Merrick, LLC, to repair slope failure along Lone Pine Road and authorize the President to sign all necessary documents related thereto. (Mr. Johnson)
41. Motion to receive an update from Linda Sanders, Civil Service Director, in regards to the Rapides Parish Civil Service Employee Survey on earning compensatory time versus being paid for regular overtime hours, as requested by the Personnel Committee. (Mr. Smith)
42. Motion to approve a Cooperative Endeavor Agreement with Rapides Parish Sheriff’s Office for RPSO to assist with disposal of fallen and leaning trees and debris within Parish Road servitudes, reducing the eliminating Parish cost of debris disposal an authorize the President to sign same, subject to Legal Counsel approval. (Mr. Smith)

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43. Motion to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company, LLC, for the Palmer Chapel Road FY 2019 LCDBG Program No. 11525, for a increase amount of $13,455.00 to install 117 cubic yards of traffic maintenance aggregate and authorize the President to sign same. (Mr. Smith)
44. Motion to extend the end date for seasonal grass cutting crews throughout the Parish, from October 31, 2021 to November 30, 2021. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

45. Motion to accept Bid No. 2827 – Construction of Rapides Parish Highway Department Building, as Substantially Complete and start the forty-five (45) day lien period, as recommended by the Engineering Firm of Alliance Design Group, LLC. (Mr. Bishop)

ADJOURNMENT

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