July 10, 2017

Posted July 6, 2017

REGULAR SESSION

JULY 10, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session May 16, 2017 and in Regular Session on June 12, 2017 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 7/3)
4. Motion to adopt an “In Memoriam” for the late Mr. Clyde W. George, former Rapides Parish Constable of Ward 5, First Court. (Mr. Billings)
5. Receive presentation from SMG Worldwide Entertainment and Convention Venue Management. (Mr. McGlothlin)

REGULAR MEETING

JULY 10, 2017

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6. Recognize Mayor David Butler, Woodworth, to discuss the 2% Fire Insurance Tax. (Finance 7/3)
7. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Irma Lotts, Et al Lots Eight (8) and Nine (9), Square Fourteen (14), New Enterprise Addition, as per plat thereof, recorded in Plat Book 4, Page 50, of the records of Rapides Parish Bearing the Municipal address of: (Scott Perry-District I) (Finance 7/3)
8. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

Rapides Parish 133,022 Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 396 Town of Glenmora 1,359 Town of Lecompte 1,248 Village of McNary 211 Town of Woodworth 1,655 City of Alexandria 47,967 City of Pineville 14,555 (Finance 7/3)

9. Motion to lease three (3) 2018 Ford Fusions, from Enterprise Fleet Management, for the Juvenile Probation Office, to be paid out of Title IV Juvenile Fund, as recommended by the Juvenile Judge. (Finance 7/3) REGULAR MEETING JULY 10, 2017

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10. Motion to approve Change Order No. 4 to the construction contract with Rylee Contracting, Inc., for the Airbase Road Phase I Sewer System Improvements, FY 2014 LCDBG Program No. 733577, for an increased amount of $1,520.00 to revise contract quantities actually installed on the project. Also includes items for one additional service line and abandonment of septic tank that was received late, as approved by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (Finance 7/3)
11. Motion to delete from the Rapides Parish Courthouse Asset/Inventory Program the following equipment as they are no longer operational and were replaced with new: Asset Number Description Disposal 9683 Oven Double-Deck Scrap for Parts 9684 Oven Double-Deck Scrap for Parts 9685 Steamer Gas Convection To be auctioned (Finance 7/3)
12. Motion to accept the Public Works Director's Report. (Public Works 7/3)

certification. (Public Works 7/3)

14. Motion to authorize Mr. Fermon Thomas, 613 Clifton Road, Clifton, LA 71447, District E, as a Hardship Case. (Proper paperwork has been received) (Public Works 7/3)
15. Motion to grant approval to Charlie’s Angels Subdivision, located at Planning Commission and Public Works Director, subject to the review of Legal Counsel and authorize signing of the plat. (Public Works 7/3)

REGULAR MEETING

JULY 10, 2017

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16. Motion to authorize a contract with Advanced Environmental Compliance, LLC to assist the Rapides Parish Police Jury in implementing an MS4 Storm Water Management Plan as required by the Louisiana Department of Environmental Quality at a cost of $80.00 per hour not to exceed $10,000.00 and authorize the President to sign all the necessary documents, as recommended by the Public Works Director. (Public Works 7/3)
17. Motion to authorize the President to sign on behalf of the Rapides Parish Police Jury an Intergovernmental Agreement with the Louisiana Department of Transportation and Development (DOTD) to request DOTD to allocate funds necessary to finance the Off-System Bridge Replacement and or Rehabilitation Projects defined in the Parish’s approved priority list subject to special terms and conditions as set forth in the agreement. (Public Works 7/3)
18. Motion to authorize the Rapides Parish Highway Department to purchase a 2017 Bush Hog 2815-3 Mower/Rotary Cutter 15 foot base unit from Progressive Tractor & Implement Co., LLC for $15,555.00, off of the Louisiana State Contract, as recommended by the Public Works Director, to be paid from Road and Bridge Funds. (Public Works 7/3)
19. Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY17/FY18 Workforce Innovation and Opportunity Act (WIOA) Program in the total of $1,064,731 (Adults, Dislocated Workers, and Youth) and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Workforce 7/3)
20. Motion to enter into a Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,566 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of five (5) years, commencing August 1, 2017 and ending July 31, 2022 with option to renew for one 5 year period, for an amount of $5,583.33 per month and authorize the President to sign all necessary documents and Treasurer to amend budget as necessary. (Workforce 7/3) REGULAR MEETING JULY 10, 2017

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21. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to over lay with chip and seal, one tenth of a mile in repairs on 9th Avenue, at the far eastern end of the street, to be paid out of Road District 1A Road Funds, Town’s portion and authorize the President to sign. (Workforce 7/3)
22. Motion to enter into an Intergovernmental Agreement with Fire District and driveway extension, up to twenty (20) hours, at the Fire Station on Highway 115, to be reimbursed out of Fire District No. 6 Funds and authorize the President to sign same. (Workforce 7/3)
23. Motion to authorize the President to execute a Cooperative Endeavor Agreement with the Red River Waterway Commission (RRWC) for the use of RRWC property to obtain materials for the North Bank Grant Parish Levee Recertification Project funded with Gustav/Ike CDBG Disaster Recovery funds, subject to legal counsel review and approval. (Grant 7/3)
24. Motion to award an Appraisal Services contract to Haynes Real Estate, LLC in the amount of $3,500.00 to perform the required appraisal for land acquisition for the North Bank Grant Parish Levee Recertification project funded by Gustav/Ike CDBG Disaster Recovery funds, and to authorize the President to execute said contract. (Grant 7/3)
25. Motion to award a Review Appraisal Services contract to Robinson Appraisal Services, LLC in the amount of $1,150.00 to perform the required review appraisal for land acquisition for the North Bank Grant Parish Levee Recertification Project funded by Gustav/Ike CDBG Disaster Recovery funds, and to authorize the President to execute said contract. (Grant 7/3)
26. Motion to adopt a resolution rejecting the bid received for the Red River Levee Recertification Improvements to the Bayou Darrow and the Bayou Rigolette Floodgates, State Contract No. 679099 and State Project No. REGULAR MEETING JULY 10, 2017

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40PARA3301, due to the State of Louisiana Office of Community Development will not authorize the award of the project based upon receipt of a single bid and authorize the President to sign any necessary documents. (Grant 7/3)

27. Motion to award the Tangent Rail Drainage Improvements Project to Beard Construction Group, LLC in the amount of $828,215.00 for the Base Bid, plus Additive Alternates Nos. 1 and 2 and authorize the President to sign the necessary documents, contingent on the available funds and maintenance servitude acquisition through Stella-Jones property. Fees to be paid by FEMA and City of Alexandria. (Grant 7/3)
28. Motion to authorize Mr. Rick Ducote, Rapides Parish Tax Assessor, to proceed and move forward with the renovation project in the Assessor’s Office, authorize an emergency door out the side of their office and authorize the President to sign any necessary documents. All renovations are to be paid out of the Tax Assessor’s Funds. (Courthouse 7/3)
29. Motion to adopt the following: Notice is hereby given that at its meeting to be held on Monday, August 14, 2017 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the renewal of an Ad Valorem Tax. (Personnel 7/3)
30. Motion to reappoint Mr. Harold Elliott to the Rapides Housing Authority for a five (5) year term. Term will expire July 14, 2017. (Personnel 7/3)
31. Motion to adopt a resolution to call an election to fill the vacancy, in the unexpired term of Constable, Ward 5, First Court, Rapides Parish, as a result of the death of the late Mr. Clyde W. George on Saturday, June 24, 2017, to be on the November 6, 2018 and December 8, 2018 balloting. (Personnel 7/3) REGULAR MEETING JULY 10, 2017

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32. Motion to appoint Ms. Audrey George, to fill the vacancy of Constable, Ward 5, First Court, created by the death of the late Mr. Clyde W. George on June 24, 2017, to serve until a successor is elected and takes office. (Personnel 7/3)
33. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 547 80% 89.21% Pineville - 8 minute 182 80% 82.97% Rapides - 12 minute 215 80% 90.70% Rapides - 20 minute 193 80% 81.87% (Insurance 7/3)

34. Motion to grant the 2% annual longevity pay increase mandated by the state for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2017, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 Funds. (Insurance 7/3)
35. Motion to grant the 2% annual longevity pay increase mandated by the state for eligible Rapides Parish Fire Protection District No. 7 employees, effective August 1, 2017, as recommended by Fire Chief Mike Paulk, to be paid out of Fire Protection District No. 7 Funds. (Insurance 7/3)
36. Motion to ratify authorization for the President’s signature and to adopt a resolution to declare a State of Emergency in Rapides Parish, as a result of Tropical Storm Cindy on June 21, 2017. (Insurance 7/3)
37. Motion to grant the 2% annual longevity pay increase mandated by the state for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2017, as recommended by Fire Chief Brett Bolin, to be paid out of Fire Protection District No. 4 Funds. (Insurance 7/3)

REGULAR MEETING

JULY 10, 2017

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

38. Motion to contract with Grant Parish to provide audit services at the rate of $35.00 per hour plus expenses. (Mr. Fontaine)
39. Motion to adopt a resolution authorizing the incurring of debt and issuance of a One Hundred Twenty Thousand Dollar ($120,000) Limited Tax Bond, Series 2017, of Fire Protection District No. 6 of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions of said Bond; designating the date, denomination and place of payment of said Bond; providing for the payment thereof in principal and interest; providing for the acceptance of an offer for the purchase of said Bond; and providing for other matters in connection therewith. (Mr. Smith)
40. Motion to adopt a resolution authorizing the incurring of debt and issuance of a One Million Three Hundred Ninety-Five Thousand Dollar ($1,395,000) Limited Tax Certificate of Indebtedness, Series 2017, of Fire Protection District Number 3 of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions of said Certificate; designating the date, denomination and place of payment of said Certificate; providing for the payment thereof in principal and interest; providing for the acceptance of an offer for the purchase of said Certificate; and providing for other matters in connection therewith. (Mr. Moreau)
41. Motion to authorize the Rapides Parish Highway Department to provide sandbags, labor, and equipment to the Town of Woodworth to protect their sewer force main located under the Oden Lake Spillway due to emergency situation created because of damage caused by the recent heavy rains. (Mr. Billings)

REGULAR MEETING

JULY 10, 2017

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42. Motion to authorize Rapides Parish Fire Protection District No. 2 to enter into a Buy/Sell Agreement with G & G Farms of Cenla, LLC, to purchase a tract of land being 1.837 Acres, in Sections 12 & 37 of T3N-R2W, on the South Side of Twin Bridges Road, bearing the municipal address of 5995 $27,555.00 and authorize the President to sign any and all necessary documents to effect the purchase. The value being supported by an appraisal, subject to clear title and survey showing no encroachments and subject to approval of the Buy/Sell Agreement by Legal Counsel. (Mr. Billings)
43. Motion to award a Legal Services contract to Herman M. Savoie, Jr. in the amount of $1,300.00 to perform the required Legal Services for land acquisition for the North Bank Grant Parish Levee Recertification project funded by Gustav/Ike CDBG Disaster Recovery funds, and to authorize the President to execute said contract. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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