September 9, 2013

Posted September 5, 2013

REGULAR SESSION

SEPTEMBER 9, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 12, 2013 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 9/2)
4. Recognize Mayor James Mayo, Monroe, Louisiana candidate for U.S. Representative, 5th Congressional District. (Workforce 9/3)
5. Recognize and present plaque to Ms. Diane Lawton for her years of service to the Rapides Parish Library Board of Control. (Mr. Bishop) REGULAR MEETING SEPTEMBER 9, 2013
6. Recognize Mr. Steve Rogge for an update on the Rapides Parish Library. (Finance 9/3)
7. Recognize Ms. Heather Ure na, Kisatchie -Delta Regional Plannning & Development District, to discuss Louisiana Enterprise Zone Program. (Mr. Bishop)

APPOINTMENTS TO BE ANNOUNCED

Appointment to Fire District No. 4 Civil Service Board. Mr. Bryon McGee’s term expired November 12, 2012. (4th request 7/30/13, 3/18/13 nominated by Louisiana College) Appointment to Fire District No. 3 Civil Service Board. Mr. Andrew Hunter term will expire 10/10/13. (Letter 7/30/13 nominated by Louisiana College) Mosquito Abatement District No. 1, term of Ms. Vonda Clark, expires September 9, 2013. Three (3) year term.

Mosquito Abatement District No. 1, for a three (3) year term, for the expiring term of Mr. Mark Manuel. Term expires October 9, 2013 (Waive thirty (30 ) day announcement rule and reappoint Mr. Mark Manuel-Police Jury appoints, representing Public Input) (Mr. Billings)

Appointment to Cocodrie Fish & Game Commission, one (1) year term. Apppoinment of Mr. Henry Corley expired January 9, 2012. (Waive thirty (30) day announcement rule and reappoint Mr. Henry Corley) (Mr. Billings)

Appointment to Cocodrie Fish & Game Commission, one (1) year term. Appointment of Mr. John Barton expired January 9, 2012) (Waive thir ty (30) day announcement rule and reappoint Mr. John Barton) (Mr. Billings)

Appointment to the Ward 4 Recreation District for a five (5) year term, for the expiring term of Mr. Michael Polakovich. Term will expire October 12, 2013. (Waive thirty (30) day announcement rule and re appoint Mr. Michae l Polakovich.) (Mr. Billings)

Appointment to the Buckeye Recreation District for a five (5) year term , to fill the expiring term of Mr. Blake Jenkins. Term will expire September 13, 2013. (Waive thirty (30) day announcement rule and reappoint Mr. Blake Jenkins) (Mr. Smith)

REGULAR MEETING

SEPTEMBER 9, 2013

8. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2012, and authorize Tim Ware, Treasurer, to issue said quietus. (Finance 9/3)
9. Motion to authorize the President to sign a Memorandum of Understanding between the 9th Ju dicial District Court and the Rapides Parish Police Jury authorizing reimbursement of one (1) full time probation officer, salary of $3,125.00 total per month, and $500 per month for one (one) part time for the period of July 1, 2013 through June 30, 20 14 as recommended by 9th Judicial District Judge Johnson, to be paid out of the Juvenile Drug Court Program. (Finance 9/3)
10. Motion to delete from the 9th Judicial District Court Reporters Asset/Inventory the following equipment as no longer suita ble for public use: Asset Number Description Disposal 7000 Transcriber – Advocate LCT5D to be auctioned (Finance 9/3)
11. Public Works Director's Report. (Public Works 9/3)
12. Motion to authorize Ms. Donna Greenwell, 3028 Hwy 113 Pitkin, Louisiana, as a Hardship Case pending proper certification. (Public Works 9/3)
13. Motion to authorize approval of the request of the Buckeye Recreation Board to renovate Fields 1, 2, 3 a nd 4, drainage and parking lot improvements at a cost of approximately $45,000. (Includes sprinkler system installed on all four fields, grading and leveling of fields, new grass, rebuilding of pitchers mounds and batter boxes and new dirt for the infields.) (Public Works 9/3)
14. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 90 cubic yards of reclaimed asphalt from DOTD constr uction projects, State Project No. H.002670, as REGULAR MEETING SEPTEMBER 9, 2013

recommended by the Public Works Director. (Public Works 9/3)

15. Motion to approve Change Order No. 1 with Diamond B Construction Company, LLC on State Project No. H.010149.6 Donahue Ferry Roadway Improvements to add two (2) Dynamic Message Sign Units at an added cost of $4,520.00 and authorize the President to sign all necessary documents, as recommended by the Public Works Director. (Public Works 9/3)

Louisiana, as a Hardship Case pending proper certification. (Public Works 9/3)

17. Motion to delete from the Rapides Parish Highway Department Asset/Inventory the following equipment as no longer suitable for public use: Asset Number Description Disposal 2788 Sign Laminator to be auctioned 2919 Tire Dolly to be auctioned 2921 Transmission Jack to be auctioned 2961 Crane to be auctioned 6463 Tractor sold at auction 7370 A/c Window Unit to be auctioned 7414 Tractor sold at auction 7743 Pruner to be auctioned 8333 Weed Sprayer Rig to be auctioned 8571 Pressure Washer to be auctioned 9222 Mower to be auctioned 9223 Mower to be auctioned 9225 Light to be auctioned 9244 Mower to be auctioned 9262 A/C Heat Unit to be auctioned 9664 Power Pruner to be auctioned 9666 Power Pruner to be auctioned (Public Works 9/3)
18. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Ward 10 Recreation District to provide the labor and equipment to install two (2) culverts furnished by the Ward 10 Recreation District in the Flagon Bayou Tributary. (Public Works 9/3)

REGULAR MEETING

SEPTEMBER 9, 2013

19. Motion to authorize the President to sign the Annual Agreement between the Chief Elected Official and the Rapides Workforce Investment Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administr ative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the One Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Investment Act of 1998. The curr ent agreement ends October 11, 2013. (Workforce 9/3)
20. Motion to consider and take action with respect to adopting a resolution providing for the giving of notice of intention of the Police Jury of Rapides Parish, Louisiana (the “Police Jury”), to create a new fire protection district within the Parish of Rapides, State of Louisiana, describing the boundaries thereof; ordering and directing the President of the Police Jury to give due notice of the proposed creation of said fire protection d istrict, and providing for the hearing of any and all objections to the creation of said fire protection district, to the boundaries thereof and to the property to included therein. (FOREST HILL) (Workforce 9/3)
21. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2013) Grant # EMW -2013-EP-00062-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. (Grants 9/3)
22. Motion to approve Change Order No. 2 -Final, for the construction contract with Rylee Contracting, Inc. for the Henry Street Sewer System Improvements for a decreased amount of $18,315.24 (adjust quantities to those as actually installed on project); adjust Contract Sum to $633,738.46 and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Grants 9/3)
23. Motion to adopt a resolution authorizing the President to solicit requests for qualifications and requests for proposals from qualified consultants for engineering services at the Esler Regional Airport for a five year period. (Grants 9/3)

REGULAR MEETING

SEPTEMBER 9, 2013

24. Motion to author ize the President to appoint A ttorney at Law, Mr. Gregory Jones, to represent the absentee landowners of certain properties to be condemned in order to perfect service, as recommended by Legal Counsel. (Parochial 9/3)
25. Motion to enter into an Intergovernmental Agreement with the Library, Fire Districts, Water Districts, Sewer Districts, Municipalities, School Board, Recreational Districts, Coliseum Authority, Coroner, Registrar of Voters, Clerk of Court, Judge’ s Office, Rapides Parish Tax Assessor, Ag Center, Fair Ass ociation, etc. for reciprocal services as recommended by Legal Counsel and ratify authorization for previous services for various districts, pending Legal Counsels approval. (Parochial 9/3)
26. Motion to adopt a resolution to continue employment of Mr. Daniel Broussard as Special Counsel representing the Rapides Parish Police Jury in Civil Service Board appeals and other employment related legal matters due to conflict of interest of Lega l Counsel, Mr. Tom Wells and the members of District Attorney’s office. (Parochial 9/3)
27. Motion to hold a public hearing October 7, 2013, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner served papers-papers returned unclaimed)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. John Borell Unsafe, unsanitary and dilapidated structure located at Section 13, T4N-R1W, Ward 8, Rapides Parish (Parochial 9/3)

28. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to provide sixty (60) hours of ditching work with grade all and sixty (60) hours of inmate labor, to be paid out of Road District 1A Funds (Town’s Portion), and authorize the President to sign same. (Municipal 9/3)
29. Motion to receive the required report from Acadian Ambulance under the Contract for July 2013:

Response Number Required Compliance Zone Responses % % REGULAR MEETING SEPTEMBER 9, 2013

Alexandria - 8 minute 445 80% 86.74% Pineville - 8 minute 165 80% 84.24% Rapides - 12 minute 169 80% 90.53% Rapides - 20 minute 137 80% 81.75% (Insurance 9/3)

30. Motion to increase the pay rate of the Secretary, Laura Goudeau, Fire District #4 by 6%, effective September 16, 2013, as requested by the Holiday Village Volunteer Fire Association Board, to be paid out of Fire District #4 funds. (Insurance 9/3)
31. Motion to give Holiday Village Fire Department, Full -time Firefighters, an additional 2% pay raise increase, as requested by the Holiday Village Volunteer Fire Association Board, effective September 16, 2013, to be paid out of Fire District #4 funds. (Insurance 9/3)
32. Motion to delete from the Rapides Parish Fire District #11 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 6419 Radio – Motorola Hi-Band to be auctioned 7462 Radio – Maxtrac VHF-100W to be auctioned 7463 Radio – Maxtrac VHF-100W to be auctioned 7785 A/C Unit – 5Ton Condensor to be auctioned 7887 Radio – Maxtrac VHF to be auctioned (Insurance 9/3)
33. Motion to delete from the Rapides Parish Fire District #8 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 5208 Band Saw to be auctioned 9821 Generator to be auctioned (Insurance 9/3)
34. Motion to renew the commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and ratify the Treasurer’s signature after the Insurance Committee Meeting. (Insurance 9/3)

REGULAR MEETING

SEPTEMBER 9, 2013

THESE ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE JURY BUT WERE POSTED ON THE AGENDA AFTER THE COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC MEETINGS LAW AND ARE N OW CONFIRMED AS HAVING BEEN INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

35. Motion to enter into an Intergovernmental Agreement with the Town of Boyce for the Parish Highway Department to provide the labor and equipment to haul and spread 20 loads of 610 base on various roads in the Town of Boyce . Materials to be paid out of Ward 7 Maintenance Funds (Town’s Portion), and authorize President to sign same. (Mr. Vanderlick)
36. Motion to accept the donation o f a permanent right -of-way for the maintenance of a cul -de-sac on the Bud Nichols Road from Harils and Sharon Beebe as recommended by the Public Works Director. (Mr. Vanderlick)
37. Motion to allow participation in a public auction with various other public agencies to be held by Bonnette Auction Company on September 21, 2013 for the sale of surplus vehicles, equipment, furniture, etc. as recommend by the Treasurer and Purchasing Agent. (Mr. Smith)
38. Motion to sell a 2001 Freightliner Asphalt Distributor (Asset No. 8584), to Grant Parish Police Jury (declared surplus on the 18th day of March, 2013) for an amount of $18,000. (Mr. Smith)

THESE ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT