August 11, 2014

Posted August 7, 2014

REGULAR SESSION

AUGUST 11, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 21 2014 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 8/4)
4. Motion to discuss and review Police Jury policy on public use of Police Jury right-of-ways for personal profit. (PAROCHIAL 8/4)

APPOINTMENT TO BE ANNOUNCED AT NEXT MEETING

**Appointment to the Waterworks District #3 Board for a five (5) year term to fill the expired term of Mr. Robert Sibley. Term expired June 14, 2014.

REGULAR MEETING

AUGUST 11, 2014

5. Treasurer’s Report (FINANCE 8/4)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

• O. C. Lasayone Lots Thirteen (13) and Fourteen
• (14) of Kerling Park Bearing no Municipal address in Ball, LA

Dave Harris Part of Lot “B”, JAC Bloch’s Subdivision of lots 19 & 24, Willow Glen Plantation Bearing the municipal address of:

Douglas Fearon Lot 90 of Rapides Mobile Home Estates, Extension #1 Bearing the municipal address of:

William McCollum Lot #36 of Rapides Mobile Home Estates Bearing no municipal address On Brent Street, Pineville (FINANCE 8/4)

7. Motion to adopt a resolution accepting as substantially complete the Main Terminal Ramp Overlay at Esler Airport, with Diamond B Construction, as recommended by the consultant Engineer, Pan American, and authorize the President to sign the Notice of Substantial Completion. (FINANCE 8/4)
8. Motion to give Rapides Parish Police Jury full -time temporary employees sick leave at a rate of .0577 hours of sick leave for every hour worked effective September 8, 2014. (FINANCE 8/4)
9. Motion to authorize the President to sign approval of Change Order No. 1 REGULAR MEETING AUGUST 11, 2014

for the Esler Airport Taxiway Edge Lighting Rehabilitation, State Project #H008653 and H008657, for an increased amount of $15,336.00, for the removal, disposal and replacement of electrical vault relay control panel and to extend the contract by 180 days, as approved by the Pan American Engineers, Project Engineers, pending approval of State Department. (FINANCE 8/4)

10. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana for a flat rate (no increase), to be paid from various department fund accounts and authorize the President or Treasurer to sign all necessary documents. (FINANCE 8/4)
11. Motion to award the Airport Signs and NAVAIDS Project, Elser Airport, to Petron, LLC, the lowest bidder, in the amount of $497,763.57, as authorized by Pan American Engineers, LLC, Project Engineers. (FINANCE 8/4)
12. Motion to authorize the President to sign any necessary grant documents for the Esler Airport Signs and NAVAIDS five (5) year Capital Improvement Plan. Project 100% funded by Federal Aviation Administration and the State of Louisiana Aviation Trust Fund and anticipated to be $641,634.00. (FINANCE 8/4)
13. Motion to amend a certain motion of January 12, 2009 (adjudicated property documents, concerning the sale of adjudicated properties and the donation of adjudicated properties) so as to add an indemnification clause, a paragraph 9 to the Affidavit (Exhibit “O”) to state:

Affiant acknowledges that he/she is liable to and shall indemnify the Recorder of Mortgages of Rapides Parish and any of its employees or agents relying on this request for canc ellation for any damages they may suffer as a consequence of such reliance in accordance with provisions of R.S. 9:5174. (FINANCE 8/4)

14. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 8/4)

REGULAR MEETING

AUGUST 11, 2014

15. Motion to exercise the option to renew Contract Bid No. 2277 Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and prices ($1.83 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 20 15, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 8/4)
16. Motion to Award Bid No. 2374 Purchase Three (3) New Motor Graders for the Parish Highway Department to the low bidder Doggett Machinery for John Deere 670G (Tier 4) Motor Graders for the amount of $447,636 ($149,212 each), less $76,000 for the trade of two (2) 1991 CAT 12G motor graders; total amount less trade ($371,636), as recommended by the Public Works Director. (PUBLIC WORKS 8/4)
17. Motion to exercise the option to renew Contract Bid No. 2278 Emulsified Asphalt (MC -30) with Asphalt Products Unlimited at the same terms and prices ($3.80 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 8/4)
18. Motion to adopt an ordinance to set a 25 mph speed limit on Martin Road, Ward 4, District H, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 8/4)
19. Motion to grant approval to Libuse Cutoff Subdivision, located off Libuse Cutoff Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct or, pending approval from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 8/4)
20. Motion to authorize to advertise for annual bids for the Contract Hauling of Pit Run for the Rapides Parish Highway Department, to be paid from Road and Bridge Funds and various maintenance funds. (PUBLIC WORKS 8/4)

REGULAR MEETING

AUGUST 11, 2014

21. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Elvin McCann to the Fire Protection District No. 12 Board, for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 14, 2016. (WORKFORCE 8/4)
22. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Samantha Young to the Mosquito Abatement District No. 1 Board (representing Agricultural Interests) for a three (3) year term and send a letter thanking her for her service to the B oard. Term will expire August 8, 2017. (WORKFORCE 8/4)
23. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Joseph Awotwi to the Mosquito Abatement District No. 1 Board (representing Program Management) for a three (3) year t erm and send a letter thanking him for his service to the Board. Term will expire August 9, 2017. (WORKFORCE 8/4)
24. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Commission for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 31, 2016. (WORKFORCE 8/4)
25. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Bob Stevens (alternate member) to the Zachary Taylor Parkway Commission for a two (2) year term and to send a letter thanking him for his service to the Board. Term will expire August 31, 2016. (WORKFORCE 8/4)
26. Motion to create an Assistant Treasurer position for the Rapides Parish Police Jury and ask the Rapides Parish Civil Service Board to exempt this position from the provisions provided in R.S. 33:2451. (WORKFORCE 8/4)
27. Motion to enter into a pollin g place lease with Martin Park Elementary School for Voting Precinct C21 A -K and L -Z, as recommended by the Secretary of State, and authorize the President to sign same. REGULAR MEETING AUGUST 11, 2014

(WORKFORCE 8/4)

28. Motion to reappoint Dr. Mike Shamblin t o the Civil Service Boar d for a three (3) year term, nominated by Louisiana College. Term will expire April 14, 2017. (WORKFORCE 8/4)
29. Motion to appoint Dr. Brandon Bannon to the Fire District #3 Civil Service Board for a three (3) year term, nominated by Louisiana College. Term will expire October 10, 2016. (WORKFORCE 8/4)
30. Motion to instruct Mr. Dan Broussard, Legal Counsel for Sales & Use Tax Department, to negotiate the settlement with Ms. Susan W ayne, Lawsuit #249,173. (WORKFORCE 8/4)
31. Motion to amend the Contract for Professional Services between Meyer, Meyer, LaCroix & Hixson and Rapides Parish Police Jury for the Gustav/Ike North Bank-Grant Parish Levee Recertification Project (40-PARA-3301) for additional surveying, contingent upon receipt of State Approval. (GRANTS 8/4)
32. Motion to award the project management services for the Masonic Drive Drainage Improvement Project to Rapides Area Planning Commission, as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana , Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and authorize the P resident to sign same. (GRANTS 8/4)
33. Motion to award the engineering services for the Masonic Drive Drainage Improvement Project to Ballard CLC, Inc., as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana , Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and authorize the President to sign same. (GRANTS 8/4)

REGULAR MEETING

AUGUST 11, 2014

34. Motion to authorize Parish OHSEP Director to apply for & participate in the Hazard Mitigation Grant Program (Hurricane Isaac HMGP) allocation for updating of Parish Hazard Mitigation Grant as required by FEMA. Further to participate in GOHSEP Option One: Stephenson Disaster Management Institute (SDMI) plan update. (GRANTS 8/4)
35. Motion to accept the Construction Contract with Twin Bridges Company, Inc. (Contractor) for Louisiana Statewide Flood Control Progra m Cloverdale/Grundy Cooper Drainage Project Improvements Phase III (SPN 576-40-0015)/H.003567 as substantially complete, as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (GRANTS 8/4)
36. Motion to authorize the President to sign an application to obtain ownership of the school zone highway beacon at the Oak Hill High School on LA 112 and if approved by LA DOTD to enter into an Intergovernmental Agreement between the Rapides Parish Police Jury and the Rapides Parish School Board regarding the operation and maintenance of the school zone highway beacon at the Oak Hill High School. (PAROCHIAL 8/4)
37. Motion to enter into an Intergovernmental A greement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to perform sixty (60) hours of patching with cold mix, ditching and hauling material, installing culverts as needed for the corporate limits, as requested by the Village of Forest Hill, to be paid out of towns portion of District #1A Maintenance Funds. (MUNICIPAL 8/4)
38. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highwa y Department to perform sixteen

• (16) hours of labor of patching holes, hauling materials on Blue Lake Road with hot mix, as requested by the Village of Forest Hill, to be paid out of towns portion of District #1A Maintenance Funds.. (MUNICIPAL 8/4)

REGULAR MEETING

AUGUST 11, 2014

39. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to have the Rapides Parish Highway Department Trapper, trap beaver in the corporate limits of the town, as requested by the Town of Glenmora, to be paid out of towns portion of Road District #1A funds. (MUNICIPAL 8/4)
40. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 402 80% 87.31% Pineville - 8 minute 120 80% 86.67% Rapides - 12 minute 153 80% 88.89% Rapides - 20 minute 169 80% 81.66% (INSURANCE 8/4)

41. (OMIT)
42. (OMIT)
43. Motion to enter into a Fire District No. 15 mutual aid agreement with Fire District No. 2, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (INSURANCE 8/4)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

44. Motion to authorize Meyer, Meyer, LaCroix & Hixson to advertise the Bayou Boeuf Diversion Canal Improvements Phase 2 project, as recommended by Project Engineer, but contingent upon approval of the funding agency. (Mr. Overton)

REGULAR MEETING

AUGUST 11, 2014

45. Motion to authorize Change Order No. 3 on the Cloverdale/Grundy -Cooper Drainage Project, Phase III (La. Statewide Flood Control Project No. 576 - 40-0015 (333)/ H.003567) for the increased amount of $9,334.70 to add stone and geotechnical materials at sev eral locations to prevent erosion and to reduce the amount of seeding and fertilizer not used due to acreage quantity change as recommended by Ballard and Associates, Project Engineer and the Public Works Director, contingent upon State approval, to be paid from State Funds and Road District 36A Maintenance Funds and authorize President to sign all necessary documents. (Mr. Vanderlick)
46. Motion to name Marla West as Acting Purchasing Agent effective August 16, 2014, and request the Civil Service Director to receive applications for the position from personnel within the Civil Service System. (Mr. Vanderlick)
47. Motion to enter into a Fire District No. 15 mutual aid agreement with Boyce Fire Department, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (Mr. Vanderlick)
48. Motion to send a letter to the Executive Director of the Police Jury Association in support of Eric Soileau, Evangeline Parish Police Jury, candidate for 3 rd Vice President of the Executive Board of the Louisiana Police Jury Association. (Mr. McGlothlin/Mr. Billings)

EXECUTIVE SESSION

49. Motion to go into executive session to discuss the litigation against Barron, Heinberg & Brocato and the Rapides Parish Police Jury. (Mr. Bishop)

MOTION TO COME OUT OF EXECUTIVE SESSION

REGULAR MEETING

AUGUST 11, 2014

50. Motion to purchase a Van for the Highway Department in an amount up to $30,000 to replace 2006 Ford Van, Asset # 10097 with blown engine, if repair is determined not to be practical, to be paid from Road & Bridge funds as recommended by Shop Manager and Public Works Director. (Mr. Smith

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at