September 8, 2014

Posted September 4, 2014

REGULAR SESSION

SEPTEMBER 8, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 11, 2014 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 9/2)
4. Recognize Dr. Ralph Abraham, candidate for U.S. Representative 5th Congressional District. (Mr. Billings)

REGULAR MEETING

SEPTEMBER 9, 2014

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APPOINTMENTS TO BE ANNOUNCED

**Appointment to the Civil Service Board for a three (3) year term to fill the expiring term of Ms. Ingrid Johnson, nominee of Alexandria Bar Association. Term will expire October 14, 2014. (Ltr sent certified 8/21) **Appointment to the Fire District #3 Civil Service Board for a three (3) year term to fill the expiring term of Mr. John Cummings, employee elect. Term will expire October 10, 2014. (Spoke with Department and election to be held before October meeting) **Appointment to the Fire District #3 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Melvin Christy, nominated by Police Jury. Term will expire October 14, 2014. **Appointment to the Gas Utility District #2 Board for a five (5) year term to fill the expiring term of Ms. Melba Peart. Term will expire October 11, 2014. ** Appointment to the Gas Utility District #2 Board for a five (5) year term to fill the expiring term of Mr. Bob Stevens. Term will expire October 11, 2014. ** Appointment to the Gas Utility District #2 Board for a five (5) year term to fill the expiring term of Mr. Mark Scarber. Term will expire October 11, 2014. ** Appointment to the Gas Utility District #2 Board for a five (5) year term to fill the expiring term of Mr. Greg Pharis. Term will expire October 11, 2014. **Appointment to the Housing Authority for a five (5) year term to fill the unexpired term of Mr. Billy Norris. Term will expire November 9, 2016. **Appointment to the Housing Authority for a five (5) year term to fill the expiring term of Ms. Zelda Smith, tenant representative. Term will expire October 11, 2014. **Appointment to the Library Board of Control for a five (5) year term to fill the expiring term of Mr. Eddy Boddie, representing Di strict C. Term will expire September 14, 2014. **Appointment to the Mosquito Abatement District No. 1 for a three (3) year term to fill the expiring term of Ms. Mary Wardsworth , representing Public Education . Term will expire October 13. 2014. **Appointment to the Rapides Finance Authority for a six (6) year term to fill the expiring term of Mr. Jack DeWitt. Term will expire October 9, 2014. ** Appointment to the Rapides Finance Authority for a six (6) year term to fill the expiring term of Mr. Barry Hines. Term will expire October 9, 2014. **Appointment to the Sewerage District #1 for a four (4) year term to fill the expiring term of Mr. Paul Williams. Term will expire October 12, 2014. **Appointment to the Sewerage District #2 for a four (4) year term to fill the expiring term of Mr. Robert Nugent. Term will expire October 12, 2014. **Appointment to the Sewerage District #2 for a four (4) year term to fill the expiring term of Mr. John Miller. Term will expire October 12, 2014. **Appointment to the Sewerage District #2 for a four (4) year term to fill the expiring term of Mr. T.J. Speir. Term will expire October 12, 2014. **Appointment to the Ward 10 Recreation District for a five (5) year term to fill the expiring term of Mr. Jimmie Bernard. Term will expire October 9, 2014. **Appointment to the Ward 4 Recreation District for a five (5) year term to fill the expiring term of Ms. Ruby Merchant. Term will expire October 12, 2014.

REGULAR MEETING

SEPTEMBER 9, 2014

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5. Motion to adopt an ordinance authorizing the sale of a bandoned/adjudicated property located on Lot Eighteen (18), Block Four (4) of Homewood Place Alexandria to Mr. Angelo D’Angelo, III for the consideration of $ 2,000.00 cash. (FINANCE 9/2)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Two (2), Square Two (2) of Sunset Addition , D’Angelo, III for the consideration of $1,333.33 cash. (FINANCE 9/2)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Seventeen (17), Block Four (4), Homewood Place Alexandria, to Mr. Angelo D’Angelo, III for the consideration of $2,000.00 cash. (FINANCE 9/2)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot One (1), Square Three (3) of Sunset Addition , Angelo D’Angelo, III for the consideration of $949.01 cash. (FINANCE 9/2)
9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Seven (7) of Square Six (6) of Homes Acres Subdivision, b earing the municipal address o f 3329 Lillie Grimble, Alexandria, to Mr. Arshad Bhatti for the consideration of $992.19 cash. (FINANCE 9/2)
10. Motion to adopt an ordinance authorizing the sa le of abandoned/adjudicated property located on Lot Six (6) of Square Six (6) of Home Acres Subdivision, b earing the municipal address of 3403 Lillie Grimble, Alexandria, to Mr. Arshad Bhatti for the consideration of $905.44 cash. (FINANCE 9/2)

REGULAR MEETING

SEPTEMBER 9, 2014

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11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot containing 4.95 acres being in Section 1, T4N, R3E , bearing the municipal address of 69 Edgar Deville Road, Deville , to Mr. Scott Beaderstadt for the consideration of $2,427.91 cash. (FINANCE 9/2)
12. Motion to award Bid # 2365 – (Timberlake Street Repair Project) to the low bidder Turner & Turner Construction for the amount of $ 672,475.00 as recommended by the Public Works Director to be paid from Ward 1 District E. (FINANCE 9/2)
13. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2014, to be paid out of Fire Protection District No. 4 Funds, as recommended by the Holiday Village Fire Association Board. (FINANCE 9/2)
14. Motion to enter into a professional services agreement with Alliance Design Group for the architectural work associated with the Robertson Branch or Gunter Branch Library, as requested by the Rapides Parish Library Board of Control; contingent upon legal counsel approval, to be paid with Library Funds; and authorize the President to sign all necessary documents. (FINANCE 9/2)
15. Motion to adopt a resolution accepting as substantially complete the Taxiway Edge Lighting Rehabilitation at Esler Airport, with Petron, LLC, and to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary as recommended by the consultant Engineer, Pan American Engineers and authorize the President to sign same. (FINANCE 9/2)
16. Motion to accept the donation of land owned by the Deville Volunteer Fire Department, Inc., located adjacent to the Training Center on Hwy 115, as recommend by the Deville Volunteer Fire Department Board, and authorize the President to sign all necessary documents REGULAR MEETING SEPTEMBER 9, 2014

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(FINANCE 9/2)

17. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

High Sierra Tax Sale Parts of Lots Thirteen (13) and Fourteen Properties (14) of Block 61, Kilpatrick Addition Bearing the municipal address of:

Jerry Johnson and/or Lot Thirteen (13) of Crepe Myrtle Robert Bonnette Subdivision Bearing the municipal address of: (FINANCE 9/2)

18. Motion to authorize Change Order #2 for the Construction Contract with Artech Construction & Design, LLC for an increased amount of $7,264.50 to remove gas line and gas heater, prepare electric service for two electric heaters and addition paving, as recommended by Steve Fontenot, Engineer and the Cotile Volunteer Fire Department Board. (FINANCE 9/2)
19. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 9/2)
20. Motion to transfer Asset # 5884 (1990 – Chev. Truck) from the Rapides Parish Courthouse Asset/Inventory to the Rapides Parish Highway Dept. Asset/Inventory, and transfer amount of $ 327.00 (bluebook value) as per Parish Engineer and Building Superintendent. (PUBLIC WORKS 9/2)
21. Motion to award Bid No. 2380 Various Surplus Used Bridge Material (Concrete Bridge Spans, Concrete Culverts, and Creosote Bridge Timbers and Poles) to the highest bidder as follows: Ryland Enterprises, Inc. Lot 3 (Miscellaneous Creosote Bridge Timbers & Poles) bid $211.00, Lot 5 (Concrete Culverts, Various Widths and Lengths) bid $411.00, Lot 6 (Concrete Culverts, Various Widths and Lengths) bid $411.00, and Lot 7 REGULAR MEETING SEPTEMBER 9, 2014

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(Concrete Bridge Spans, T-Spans & Flat Spans) bid $128.04 per lot for first choice of 15 lots of 4 spans each; The Garden Path Lot 7 (Concrete Bridge Spans, T-Spans & Flat Spans) bid $100.00 per lot for second choice of 10 lots of 4 spans each as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 9/2)

22. Motion to adopt an ordinance to amend and reenact Section 18-4.2 (E) speed limits so as to establish a 35 mph speed limit on H. Bryant Road, Ward 11 District C, effective immediately, and authorize the Parish Highway Department to erect signs. (PUBLIC WORKS 9/2)
23. Motion to authorize the Rapides Parish Highway Department to mow and maintain the lots purchase by the Rapides Parish Police Jury through the Greenway Park Subdivision Acquisition Project and all expenses to be paid through the Road and Bridge Non-Dedicated Funds. (PUBLIC WORKS 9/2)
24. Motion to accept Bid # 2364 (Fire District #6 – Paving Addition) with KEH Construction, LLC as substantially complete as recommended by Steve Fontenot, Project Engineer, and the Fire Department Board. (PUBLIC WORKS 9/2)
25. Motion to create the position of Construction Foreman for the Rapides Parish Highway Department through the Rapides Parish Civil Service Board to construct and repair bridges, retaining walls, concrete structures, and other infrastructure as needed as recommended by the Public Works Director. (PUBLIC WORKS 9/2)
26. Receive update from Tom Wells, Legal Counsel, on the speed limit of unmarked Parish Roads in Rapides Parish. (PUBLIC WORKS 9/2)
27. (OMIT)

REGULAR MEETING

SEPTEMBER 9, 2014

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28. Motion to adopt a resolution ordering and calling a special election to be held in Service Area No. 1 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE 9/2)
29. Motion to ratify approval to authorize the President to sign Nomination Approval for LaRunda Hobbs Pierce to serve on the Rapides Parish Youth Council. Ms. Hobbs Pierce will be representing the Central Louisiana Technical Community College. (WORKFORCE 9/2)
30. Motion to ratify approval to authorize the President to sign Nomination Approval for Ms. Cynthia Baker, Human Resource Manager of Christus St. Frances Cabrini Hospital, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Ms. Baker will be replacing private sector board member Susan Tudor. (WORKFORCE 9/2)
31. Motion to ratify approval to authorize the President to sign Nomination Approval for Mr. Bruce Kelly of the Rapides Parish Police Jury replacing Tim Ware, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Mr. Kelly will be representing public sector board member. (WORKFORCE 9/2)
32. Motion to ratify approval to authorize the President to sign Nomination Approval for Ms. Caroline Cosenza to serve as the Liaison for the National Association of Hispanic Elderly, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Ms. Cosenza will be replacing public sector board member Sandra O’Bryan. (WORKFORCE 9/2)
33. Motion to ratify approval of the Memorandum of Understanding between Rapides Parish Police Jury Workforce Investment Board and One-Stop Operator Consortium for the period of July 1, 2014 through June 30, 2017 and to authorize the President to sign the Memorandum of Understanding designating The Rapides Parish Workforce Operations Department, as the REGULAR MEETING SEPTEMBER 9, 2014

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operator of a One-Stop delivery system in the Local Workforce Investment Area #61. (WORKFORCE 9/2)

34. Motion to authorize to advertise for bids for the Rapides Parish Red River Levee Recertification 19th Louisiana Levee District, Aloha-Rigolette North Bank Levee, River Mile 105 and 122, Phase I-Height Deficiencies Project, with bids being received at the appropriate time and date in accordance with the Louisiana Public Bid Law, as approved by Meyer, Meyer, LaCroix and Hixson, Project Engineer and Parish Treasurer. State Contract No. 679099 and State Project No. 40-PARA3301. (GRANTS 9/2)
35. Motion to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, City of Pineville, Wastewater Treatment Plant, Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment Re-Bid (Location No. 2), State Project No. 40PARA3303 for the Base Bid to Don M. Barron Contractor, Inc, in the amount of $148,700.00, as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, to be paid from Ike/Gustav CDBG Disaster Recovery Project’s funds, DRU Project No. 40 DRLG7001, contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit, pending approval of the Parish Treasurer. (GRANTS 9/2)
36. Motion to authorize Change Order No. 1 with Rylee Contracting, Inc., on the Gustav/Ike CDBG Project, Location #10-City of Pineville, 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek, to provide a contract time extension of 222 days and an increase in the amount of $54,829.00, for a total construction amount of $451,745.00, as recommended by Pan American Engineers, Office of Community Development, Division of Administration and Frye-Magee and authorize the President to sign same. (Project #40-PARA-3304-10, PAE #8792-10) (GRANTS 9/2)
37. Motion to adopt a resolution for Financial Management; Requisition of Funds Policy; and Residential Antidisplacement and Relocation Assistance Plan, as recommended by the Consultant Administrator, Frye Magee, LLC, and to appoint Ms. Elaine Morace as EEO Officer, Section 504 Compliance Officer and Residential Displacment Officer for the life of REGULAR MEETING SEPTEMBER 9, 2014

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the Project of the FY 2014/2015 LCDBG Public Facilities Grant for the Air Base Sewer Phase I Project. (GRANTS 9/2)

38. Motion to grant a new overhead primary electric service line right of way to Cleco Power for electrical services to the new Fire Station for Fire District #8 and authorize the President to sign any necessary documents. (PAROCHIAL 9/2)
39. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Gum Street, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District 1A funds, and authorize the President to sign same. (MUNICIPAL LIAISON 9/2)
40. Motion to receive the required report from Acadian Ambulance under the Contract for July 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 443 80% 85.78% Pineville - 8 minute 168 80% 84.52% Rapides - 12 minute 165 80% 86.06% Rapides - 20 minute 188 80% 81.38% (INSURANCE 9/2)

41. Motion to appoint the winner of the election to the Rapides Parish Fire District No. 2 Civil Service Board, employee elected representative, to serve a three year term, as recommended by Chief Randy McCain. Mr. Jesse Smith’s term expired August 19, 2014. (Election held week of September 2-5, 2014) (INSURANCE 9/2)
42. Motion to proclaim September 13, 2014 as Firefighter Appreciation Day in Rapides Parish and announce Firefighter Appreciation Celebration to be held at the Old Lecompte High School in Lecompte, Louisiana, at 10:30 a.m. (INSURANCE 9/2) REGULAR MEETING SEPTEMBER 9, 2014

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

43. Motion to authorize the purchase of material and supplies to re -deck the dock on Cotile Lake at the Public Boat Landing at Hwy 1200 for an estimated amount of $2,000.00 (dollars) to be paid from Watershed Maintenance Funds. (Mr. Vanderlick)
44. Motion to amend a certain motion of August 11, 2014, to send an emergency request to the Secretary of State Office to relocate the polling place of Voting Precinct C21 A -K and L-Z from Newman United Methodist Church, back to Martin Park Elementary School (because it is now recommended by the Registrar of Voters and authorize su bmission of the polling place change to the Secretary of State and US Department of Justice for preclearance, enter into a polling place lease with Martin Park Elementary School and authorize the President to sign same. (Mr. Overton)
45. Motion to accept the settlement agreement with Barron, Heinberg & Brocato, in the amount of $325,000, pertaining to the Rapides Parish Coliseum Renovations and Construction Project and to authorize the President to sign any and all documents necessary to complete the settlement. (Mr. Bishop)
46. Motion to authorize Mr. Roy Strother, 205 Highway 462, Pitkin, Louisiana , as a Hardship Case, pending proper certification. (Mr. Billings)
47. Motion to authorize Ms. Yvonne Melder, 1574 East River Roa d, Glenmora, Louisiana, as a Hardship Case, pending proper certification. (Mr. Billings) REGULAR MEETING SEPTEMBER 9, 2014

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48. Motion to authorize the President to sign approval of Change Order No. 1 for the Esler Airport Main Terminal Ramp Overlay, State Project #H.010144 and H.011126, for an increase amount of $24,945.55, new contract amount $329,292.25, to adjust contract quantities to reflect actual installed, as recommended by Pan American Engineers, Project Engineers, pending approval of the State Department.
49. Motion to authorize to enter into an Intergovernmental Agreement with the LSU AGCenter to provide the necessary equipment and labor for set up, dissemble, clean up and otherwise provide maintenance otherwise not owned or available to the LSU AGCenter for the public purpose of maintaining and improving properties owned by LSU AGCenter as permitted under the Local Services Law and the requesting party agrees to reimburse the incurred expenses. (Mr. Overton)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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