November 12, 2013

Posted November 7, 2013

REGULAR SESSION

NOVEMBER 12, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on October 14, 2013 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 11/4)
4. Motion to authorize the expenses of interested Police Jurors, Employees and Legal Counsel to attend the PJA Convention in Baton Rouge, LA., to be held on February 26-28, 2014. (FINANCE 11/4)
5. Accept Public Works Director's Report. (PUBLIC WORKS 11/4)
6. Motion to adopt an ordinance to set a 35 mph speed limit on Havens Road, Elmer, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 11/4)

REGULAR MEETING

NOVEMBER 12, 2013

7. Motion to adopt an ordinance to set a 15 mph speed limit on Laborde Lane, Echo, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 11/4)

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

*Appointment to the Civil Service Board for a three (3) year term. Ms. Linda McMahon’s term to expire December 10, 2013. Appointed by Grambling University. (Ltr mailed 7/30, 9/5 and 11/6) *Appointment to the Coliseum Authority Board for a five (5) year term. Mr. Murphy Rachal’s term to expire December 8, 2013. Representing District C *Appointment to Fire District No. 4 Civil Service Board for a three (3) year term. Mr. Bryon McGee’s term expired November 12, 2012. Nominated by Louisiana College(4th request-email 10/1/13 (new President), 7/30/13, 3/18/13 *Appointment to Fire District No. 3 Civil Service Board for a three (3) year term. Mr. Andrew Hunter ’s term expired 10/10/13. Nominated by Louisiana College (Letter-email 10/1/13(new President), 7/30/13 *Appointment to Fire District No. 4, Civil Service Board for a three (3) year term. Mr. David Gunter ’s term will expire Novem ber 12, 2013. Employee elect, letter received to reappoint by members of Fire District No. 4.

8. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 497, State Project No. H.010373 , approximately 180 cubic yards. (PUBLIC WORKS 11/4)
9. Motion to authorize the Public Works Director to hire a temporary mechanic at a rate of pay of $10.00 per hour to be paid from the Road & Bridge Salary line item as needed until such time as the position of fulltime mechanic is filled. (PUBLIC WORKS 11/4)
10. Motion to enter into an Intergovernmental Agr eement with Rapides Parish Sewerage District No. 2, for the Rapides Parish Highway Department to provide the labor, equipment, and material, to haul and spread limestone at the Aurora Park, Harmony Hills, Timber Trails, and Village Green wastewater facilities as requested, with all cost to be reimbursed by Rapides Parish Sewerage District No. 2. (PUBLIC WORKS 11/4)
11. Motion to authorize the Public Works Director to hire two temporary employee’s at a rate of pay of $8.00 per hour, to be paid from the Road & Bridge Salary line item, as needed until such time as two positions of fulltime Equipment Operator I are filled. (PUBLIC WORKS 11/4) REGULAR MEETING NOVEMBER 12, 2013
12. Motion to purchase an ATV 4X4 Four Wheeler for T rapper as requested by the Parish Engineer, not to exceed $7,200.00, to be paid out of Road and Bridge Funds. (PUBLIC WORKS 11/4)
13. Motion to consider and take action with respect to adopting a resolution canvassing the returns and declaring the result of the special election held in Fire Protection District No. 7 of the Parish of Rapides, State of Louisiana, on Saturday, October 19, 2013, to authorize the continuation of a special tax therein. (WORKFORCE DEVELOPMENT 11/4)
14. Motion to consider and take action with respect to adopting a resolution canvassing the returns and declaring the result of the special election held in Fire Protection District No. 11 of the Parish of Rapides, State of Louisi ana, on Saturday, October 19, 2013, to authorize the continuation of a special tax therein. (WORKFORCE DEVELOPMENT 11/4)
15. Motion to consider and take action with respect to adopting a resolution canvassing the returns and declaring the result of t he special election held in Service Area No. 1 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, on Saturday, October 19, 2013, to authorize the continuation of a special tax therein. (WORKFORCE DEVELOPMENT 11/4)
16. Motion to consider and take action with respect to adopting a resolution canvassing the returns and declaring the result of the special election held in Fire Protection District No. 16 of the Parish of Rapides, State of Louisiana, on Saturday, October 19, 2013, to authorize the levy of a special tax therein. (WORKFORCE DEVELOPMENT 11/4)
17. Motion to consider and take action with respect to adopting a resolution canvassing the returns and declaring the result of the special election held in Road District No. 1A of the Parish of Rapides, State of Louisiana, on Saturday, October 19, 2013, to authorize the continuation of a special tax therein. (WORKFORCE DEVELOPMENT 11/4)
18. Motion to consider and take action with respect to adopting a resolution canvassing the returns and declaring the result of the special election held in Road District No. 9B of the Parish of Rapides, State of Louisiana, on Saturday, October 19, 2013, to authorize the levy of a special tax therein. (WORKFORCE DEVELOPMENT 11/4)

REGULAR MEETING

NOVEMBER 12, 2013

19. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Edmond Hays to the Coliseum Authority for a five (5) year term. Term will expire December 8, 2013. (WORKFORCE DEVELOPMENT 11/4)
20. Motion to approve hiring 1 temporary, full -time Academic Instructor (Adult Basic Education/GED) and 1 temporary, full -time certified Construction Trades Coordinator & Instructor (National Center for Construction, Education & Research -NCCER) to provide the Adult Basic Education (GED) and core curriculum (NCCER) components of the YouthBuild program, to be paid out of YouthBuild grant funds and to authorize the Treasurer to amend the budget as necessary. (WORKFORCE DEVELOPMENT 11/4)
21. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Duane Blackwell to the Alexandria Central Economic Development District for a four (4) year term, representing the Rapides Parish Police Jury. Term will expire December 14, 2013. (WORKFORCE DEVELOPMENT 11/4)
22. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Ronald Dorsey to the Alexandria Central Economic Development District for a four (4) year term, representing the Rapides Parish Police Jury. Term will expire December 14, 2013. (WORKFORCE DEVELOPMENT 11/4)
23. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Vernon Creecy to the Communications District for a four (4) year term. Term expired June 8, 2013. (WORKFORCE DEVELOPMENT 11/4)
24. Motion to receive qualifications statements for engineering services for the Walnut Grove Sewer Improvement Project (FY LCDBG 2014 -2015 Program); selection of Engineer to be awarded in the December Police Jury Meeting. (GRANTS 11/4)
25. Motion to adopt a resolution to award the Esler Regional Airport (ESF) Engineering Services to Pan American Engineers – Alexandria, Inc., for a Master Engineering Services Agreement and fee schedule associated with Capital Improvement Program projects for the Esler Regional Airport, as recommended by the Consultant Selection Committee to be reimbursed by the State of Louisiana and Federal Aviation Administration and ratify authorization for the President to sign same. (GRANTS 11/4)

REGULAR MEETING

NOVEMBER 12, 2013

26. Motion to cancel the selection of Coast to Coast Enterprises as contractor for demolition and asbestos abatement services for the Greenway Park Acquisition Project and retain 5% Bid Bond in accordance with Section 18.3 of the Greenway Park Demolition and Abatement Bid Documents (Bid 2323) due to Coast to Coast Enterprises failure to provide the required Payment and Performance Bonds. (GRANTS 11/4)
27. Motion awarding the contract for demolition and asbestos abatement services to the next lower bidder, Gulf Services Contracting for the Greenway Park Acquisition Project, Hazard Mitigation Grant Program authorization for the President to sign the Notice of Award and Contract. Contract in the amount of $251,595.00. (GRANTS 11/4)
28. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner served papers-papers returned unclaimed)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. John Borell Unsafe, unsanitary and dilapidated structure located at Section 13, T4N-R1W, Ward 8, Rapides Parish

(Represented by Mr. Gregory Jones, Curator for the absent property owner, whose appointment by the President w as authorized by the Police Jury September 9, 2013) (PAROCHIAL 11/4)

29. Motion to close public hearing
30. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner sent certified letter-Green card received back with signature.)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

William Madison Unsafe, unsanitary and dilapidated structure located at (PAROCHIAL 11/4)

31. Motion to close public hearing

REGULAR MEETING

NOVEMBER 12, 2013

32. Motion to waive the insurance requirements for a Sewage Effluent Discharge Permit at 857 Denny Rd., Deville, LA and approval to discharge sewage effluent to the roa d side ditch, in the public right of way, for Michael Hedrick, as approved by the Public Works Director and Health Department. (MUNICIPAL 11/4)
33. Motion to proclaim November 10 -16, 2013 as National Nurse Practitioner Week in Rapides Parish and ratify authorization for the President to sign the proclamation. (MUNICIPAL 11/4)
34. Motion to amend that certain motion of October 14, 2013, to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Wilson Road and West 8th Avenue Extension (which is perpendicular to Wilson Road) and Gum Street, as requested by the Town of Glenmora, to be paid out of towns portion of Road District 1A funds, and authorize the President to sign same, to exclude Gum Street from the agreement. (MUNICIPAL 11/4)
35. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 438 80% 90.18% Pineville - 8 minute 129 80% 81.40% Rapides - 12 minute 172 80% 86.63% Rapides - 20 minute 153 80% 83.01% (INSURANCE 11/4)

36. Motion to waive the thirty (30) day announcement rule and appoint Mr. Paul Fuselier to the Communications Board to fill the unexpired term of Mr. Terry Arceneaux, representing Emergency Medical Services. Term will expire April 9, 2016. (INSURANCE 11/4)
37. Motion to advertise for bids for the repair of a Fire Flash Trainer Live Burn Building, Asset No. 9494 or approve the repairs at a local authorized dealer for Rapides Parish Fire District No. 4, as recommended by Holiday Village Fire Department Board of Directors. (INSURANCE 11/4)

REGULAR MEETING

NOVEMBER 12, 2013

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

38. Motion to accept the proposed Rapides Parish Police Jury’s 2014 budget. (Mr. Bishop)
39. Motion to call for a Public Hearing on December 9 th at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2014 Budget. (Mr. Bishop)
40. Motion to appoint Mr. Robert Miller to fill the unexpired term of Mr. Robert Gintz and reappoint for an additional five (5) year term, on the Ward 10 Recreation District Board. Term will expire January 12, 2014. (Mr. Moreau)
41. Motion to award Bid No. 2334 For Sale Koehring Dragline (Model 405) to Michael Nugent the sole bidder for an amount of $5,360, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
42. Motion to enter on behalf of the Rapides Parish Library, an Intergovernmental Agreement with the Rapides Parish School Board , to provide egress and ingress for the Martin Luther King Branch Library and authorize the President to sign same.. (Mr. Overton)
43. Motion to authorize to place gravel on the landing parking lot at the end of Stock Landing Road, not to exceed $8,000, to be paid from the gravel line item in Road & Bridge. (Mr. Smith)
44. Motion to approve Change Order No. 1 for the construction contract with Active Steel Construction for Rapides Fire District No. 6 Fire Truck Storage Building (Bid No. 2283) for an amount of $6,100, to re -grade and expand the existing building pad, as recom mended by Steve Fontenot & Phillips, Project Engineer and Deville Volunteer Fire Department Board of Directors and ratify authorization for the President’s to sign. (Mr. Smith)

REGULAR MEETING

NOVEMBER 12, 2013

45. Motion to amend the Local Services Agreement with the City of Pineville to add the collection of alcohol be verage fees as recommended by the Tax Administrator. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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