December 9, 2013

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted December 5, 2013

REGULAR SESSION

DECEMBER 9, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on November 12, 2013 as published in the Official Journal.
2. Recognize Roy O. Martin and presentation of plaque.
3. Motion that approved bills be paid.
4. Motion to call for a Public Hearing to discuss the proposed Rapides Parish Police Jury 2014 Budget. (Jury 11/12)
5. Motion to accept the Treasurer’s Report (FINANCE 12/2)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: REGULAR MEETING NOVEMBER 12, 2013

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Tax Debtor Description Independence Life Insurance Comp. Lot Five (5), Ashton Acres Subdivision Bearing no municipal address Cherri Street, Alexandria (FINANCE 12/2)

7. Motion to apply for Louisiana Government Assistance Program (LGAP) funding for the Airbase Road Phase 2 New Sewer Project. (FINANCE 12/2)
8. Motion to adopt a resolution to enter into a Financing Agreement with Red River Bank for the lease -purchase of a new Rosenbauer Fire Pumper for an amount of $177,690 (purchased under the State LaMAS Contract No. 408237 for an amount of $254,463 -less a down payment of $76,773) to be purchased from Rosenbauer South Dakota, LLC (Bonaventure Fire & Safety) with terms and conditions to be four (4) annual payments of $43,441.13, as recommended by Cotile Volunteer Fire Department Board of Directors, Treasurer and Purchas ing Agent, to be paid from Fire District No. 8 Funds as budgeted. (FINANCE 12/2)
9. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

Creason and Traci Hay Lot 1, Square 1, Furney Adams Subd. Bearing the municipal address of: (FINANCE 12/2)

10. Motion to renew the Workmen’s Compensation Insurance with LWCC for FY 2014 for Fire Dis trict 2, 3, 4, 5, 6, 7, and 11 for an estimated premium of $184,239, as recommended by the Treasurer, to be paid from various fire district funds as budgeted. (FINANCE 12/2)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicate d property located on Lot five (5) of Square Three (3) of the Second Extension of Judie’s Subdivision, bearing the municipal address of 1820 Birkland Drive, Pineville , to Ms. Nancy Odell , for the consideration of $1,662.27 cash. REGULAR MEETING NOVEMBER 12, 2013

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(FINANCE 12/2)

12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Eleven (11) of Tract Five (5) of Stephens Revision, Sam Allen Properties, bearing the municipal address of 1306 Tioga Road, Pineville, to Mr. Patrick W. B ardwell, for the consideration of $5,100.00 cash. (FINANCE 12/2)
13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Fourteen (14) of Square Three (3) of Enterprise Alexandria, to Mr. Terrace Collins, for the consideration of $3,333.33 cash. (FINANCE 12/2)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Nine (9) of the T.F. Howell, Jr. Subdivision, bearing the municipal address of 1402 Hwy 1204, Pineville , to Ms. Reva Smith , for the consideration of $2,375.18 cash. (FINANCE 12/2)
15. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot One (1) of Block “A”, Laborde Subdivision, bearing the municipal address of 4601 Willow Glen Street, Alexandria , to H & H Diversified Holdings, through its authorized agent, David E. Hudson, for the consideration of $306.92 cash. (FINANCE 12/2)
16. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 29’ on Church Street x 43’ Lower Subdivision, bearing the municipal address of 330 Newman Street, Alexandria , to Mr. Ernest Bowman, authorized agent of Mount Triumph Baptist Church, for the consideration of $333.33 cash. (FINANCE 12/2)
17. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 29’on Church Street x 43’ on Lower Subdivision, bearing the municipal address of 326 Newman Street, Alexandria , to Mr. Ernest Bowman, authorized agent of Mount Triumph Baptist Church, for the consideration of $333.33 cash. (FINANCE 12/2)
18. Motion to adopt an ordinance authorizi ng the sale of abandoned /adjudicated property located on a Lot on Church Street 40’x 75’, bearing the municipal REGULAR MEETING NOVEMBER 12, 2013

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authorized agent of Mount Triumph Baptist Church for the consideration of $2,000.00. (FINANCE 12/2)

19. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on L ot 47.75’ on Third Street x 125’ on Church (AKA Newman Street & Duck Alley), bearing the municipal address of 2136 Third Street, Alexandria , to Mr. Ernest Bowman, authorized agent of Mount Triumph Baptist Church for the consideration of $2,667.67. (FINANCE 12/2)
20. Motion to enter into a Local Services Agreement with the Town of Cheneyville for the collection of sales tax as recommended by the Tax Administrator. (FINANCE 12/2)
21. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2014. (The renewal premium is $244,158 compared to 2013 premium of $291,262) (FINANCE 12/2)
22. Public Works Director's Report. (PUBLIC WORKS 12/2)
23. Motion to approve Change Order No. 1 for the construction contract with Artech Construction and Design for the Rustic Manor Cove Drainage Improvements for the amount of $3,000 to cut a 18” X 18”o pening into the existing concrete road to facilitate pumping concrete into void around the catch basin and beneath road and repair the saw -cut hole, as recommended by the Project Engineer, to be paid from Ward 10 A Maintenance funds and ratify the President’s signature. (PUBLIC WORKS 12/2)
24. Motion to recognize Mr. Lee Mott and authorize to enter into an agreement with the Alexandria MacArthur Lions Club to conduct Cotile Trade Days on March 29 and March 30, 2014 and authorize the President to sign same. (PUBLIC WORKS 12/2)
25. Motion to declare certain bridges and drainage structures in Bayou Rapides as public as recommended by Legal Counsel and the Public REGULAR MEETING NOVEMBER 12, 2013

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Works Director.

Location Address Property Owners Served Bridge Material none William M. Ford

2nd Bridge after LA 4861 Hwy 121 Gordon A. Jeffers, et al Wood Bridge 4847 Hwy 121 Harold & Mary Stickell

4823 Hwy 121 Bakies Properties, LLC

4th Bridge after LA 1200 none Morgan D. Ford Wood Bridge none Eric Reimer

5th Bridge after LA 1200 none Robert L. Vandersypen, et al Wood Bridge

6th Bridge after LA 1200 4783 Hwy 121 John & Florence Stewart Wood Bridge

1st Bridge after Robert Starks Rd. none Castile Cemetery Association Tank Car none David (Ralph) Gill

2nd Bridge after Robert Starks Rd. 4741 Hwy 121 David (Ralph) Gill Wood Bridge

End of Eversull Road 5091 Hotwells Road

• W. Pitts Eversull Estate 3 Tank Cars

Between Eversull and Mill Race Roads 5077 Hotwells Road David (Ralph) Gill Metal Bridge

(PUBLIC WORKS 12/2)

26. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (PUBLIC WORKS 12/2)
27. Motion to authorize the President to send a letter to the Louisiana Department of Transportation and Development to request that they REGULAR MEETING NOVEMBER 12, 2013

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consider placing a right -turn-lane on LA Highway 28 West at John Allison Drive to accommodate truck traffic turning right and a copy of the letter sent to the Louisiana Legislature Delegation representing Rapides Parish. (PUBLIC WORKS 12/2)

28. Motion to adopt an ordinance to reduce the speed limit on Winegeart Road, Department to erect speed limit signs. (PUBLIC WORKS 12/2)
29. Motion to adopt an ordinance to prohibit through truck traffic on Winegeart Road, Ward 4, District H, and authorize the Parish Highway Department to erect signs. (PUBLIC WORKS 12/2)
30. Motion to adopt an ordinance to set the speed limit on Tatoo Road, Ward 4, District H, to 30 mph and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 12/2)
31. Motion to adopt an ordinance to set the speed limit on Glass Road, Ward 4, District H, to 30 mph and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 12/2)
32. Motion to authorize to renew the lease for the Boyce Library with Mr. Clarence Dabney, Jr. for a two (2) year period for $600 per month beginning January 1, 2014, as recommended by the Library Board of Control, and authorize the President to sign same. (WORKFORCE DEVELOPMENT 12/2)

Notice of Public Meeting to be held January 13, 2014 on following Elections (Items #33 through #39)

33. Notice is hereby given that the Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within Road District Number 36 of Rapides Parish (the "District"), at its meeting on January 13, 2014 at 3:00 p.m. at the Louisiana. (WORKFORCE DEVELOPMENT 12/2)

REGULAR MEETING

NOVEMBER 12, 2013

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34. Notice is hereby given that the Police Jury of the Parish of Rapides, State o f Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within the Parish, at its meeting on January 13, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (RENAISSANCE) (WORKFORCE DEVELOPMENT 12/2)
35. Notice is hereby given that the Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within Fire Protection District Number 3 of the Parish of Rapides (the "District"), at its meeting on January 13, 2nd Floor, Alexandria, Louisiana. (WORKFORCE DEVELOPMENT 12/2)
36. Notice is hereby given that the Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within Fire Protection District Number 5 of the Parish of Rapides (the "District"), at its meeting on January 13, 2nd Floor, Alexandria, Louisiana. (WORKFORCE DEVELOPMENT 12/2)
37. Notice is hereby given that t he Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within Service Area No. 2 of Fire Protection District No. 11 of the Parish of Rapides (the "Dist rict"), at its meeting on January 13, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, (WORKFORCE DEVELOPMENT 12/2)
38. Notice is hereby given that the Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within Road District Number 7A of Rapides Parish (the "District"), at its meeting on January 13, 2014 at 3:00 Alexandria, Louisiana. (WORKFORCE DEVELOPMENT 12/2)
39. Notice is hereby given that the Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within Road District No. l0A of the Parish of Rapides (the "District"), at its meeting on January 13, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, REGULAR MEETING NOVEMBER 12, 2013

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Louisiana. (WORKFORCE DEVELOPMENT 12/2)

40. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District Number 8 of the Parish of Rapides, State of Louisiana, on Saturday, November 16, 2013, to authorize the levy of a special tax therein. (WORKFORCE DEVELOPMENT 12/2)
41. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District No. 15 of the Parish of Rapides, State of Louisiana, on Saturday, November 16, 2013, to authorize the levy of a special tax therein. (WORKFORCE DEVELOPMENT 12/2)
42. Motion to appoint Mr. E. L. “Bubba” Kirkland, Jr. to the Coliseum Authority Board repres enting District C, to fill the expiring term of Mr. Murphy Rachal. Term will expire December 8, 2013. (WORKFORCE DEVELOPMENT 12/2)
43. Motion to advertise for bids for the Cloverdale & Grundy Cooper Subdivision, Phase III (Continuation of Interceptor Ditch) Statewide Flood Control Program Project No. 576 -40-0015 (333)/H.003567, as recommended by Ballard CLC, Project Engineer to be paid from State Funds and Ward 8 District E Funds as budgeted. (GRANTS 12/2)
44. Motion to adopt a resolution to award the construction contract for the Esler Airport Main Terminal Ramp Overlay, Louisiana Department of Transportation and Development Nos. H.010144 & H.011126 to Diamond

• B. Construction Company, LLC of Alexandria, Loui siana; the Low Bidder, for the Base Bid in the amount of $329,292.25, contingent upon concurrence of Award from the State of Louisiana Department of Transportation and Development, as recommended by Pan American Engineers, Project Engineers. (GRANTS 12/2)

45. Motion to authorize the submission of an application for Louisiana Governmental Assistance Program (LGAP) grant for EMC Water System, Inc., to help purchase an update to the water meters and ratify authorization for the President to sign. (GRANTS 12/2)

REGULAR MEETING

NOVEMBER 12, 2013

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46. Motion to authorize the submission of an application for Louisiana Governmental Assistance Program (LGAP) grant for Ward Six (6) Water Association of Rapides Parish, to improve water quality and service to customers, by repairing & rep lacing broken apparatus and fixtures on the water production and distribution system and ratify authorization for the President to sign. (GRANTS 12/2)
47. Motion to adopt a resolution authorizing the Parish President to enter into the required agreement regarding supply of wetland mitigation credits with Coastal Louisiana Resource, L.L.C. for the lower Red River Seepage Levee Project. (GRANTS 12/2)
48. Motion to change the date of the following regular Police Jury meetings and regular Standing Committees to the following:

SCHEDULED DATE CHANGE TO REASON

March 3, 2014 Committee Meeting March 10, 2014 NACo Legislative Conference March 1-5, 2014 March 10, 2014 Jury Meeting March 17, 2104 NACo Legislative Conference March 1-5, 2014 July 14, 2014 Jury Meeting July 21, 2014 NACo Annual Conference July 11-14, 2014 September 1, 2014 Committee Meeting September 2, 2014 September 1, 2014 Labor Day (COURTHOUSE 12/2)

49. Motion to create two (2) additional office spaces in the Judges Office as approved by the State Fire Marshall; not to exceed $2,500. (COURTHOUSE 12/2)

APPOINTMENTS TO BE ANNOUNCED AT JANUARY 2014 MEETING

**Appointment to Fire District No. 4 Civil Service Board for a three

• (3) year term. Mr. Bryon McGee’s term expired November 12, 2012. Nominated by Louisiana College (4th request -email 10/1/13, 10/14/13 (new President), 7/30/13, 3/18/13. **Appointment to Fire District No. 3 Civil Service Board for a three
• (3) year term. Mr. Andrew Hunter’s term expired 10/10/13. Nominated by Louisiana College (Letter-email 10/1/13 (new President), 7/30/13. **Appointment to Cocodrie Game and Fish Commission for a one (1) REGULAR MEETING NOVEMBER 12, 2013

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year term. Mr. Henry Corley’s term will expire January 9, 2014. **Appointment to Cocodrie Game and Fish Commission for a one (1) year term. Mr. John Barton’s term will expire January 9, 2014. **Appointment to Fire Protection District No. 12 for a two (2) year term. Mr. Ollie Crittle’s term will expire January 27, 2014. **Appointment to Ward 10 Recreation District for a five (5) year term. Mr. Mike Nelson’s term will expire January 12, 2014.

50. Motion to enter into an Intergovernmental Agree ment with Fire District #6, to clean existing drainage ditch at new fire station for improved drainage; all cost to be reimbursed, as approved by Legal Counsel. (PAROCHIAL 12/2)
51. Motion to adopt a resolution and ratify authorization for the Preside nt to sign a letter of commitment to partner in the Louisiana Delta Coalition, Promise Zone Program, as requested by Kisatchie -Delta Regional & Development District. (MUNICIPAL 12/2)
52. Motion to receive the required report from Acadian Ambulance un der the Contract for October, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 417 80% 87.53% Pineville - 8 minute 153 80% 86.93% Rapides - 12 minute 187 80% 88.24% Rapides - 20 minute 137 80% 83.21% (INSURANCE 12/2)

53. Motion to lease /purchase two (2) Ferrara 1500 Gallon Tankers from Ferrara Fire Apparatus, Inc. under the LaMAS State Contract Number 407881 for the amount of $297,811 each, with a total cost of $595,622 for Rapides Parish Fire District No. 7, to be paid from Fire District No. 7 funds as budgeted and authorize the Treasurer to secure financing, as recommended by Ruby Kolin Volunteer Fire Department Board of Directors. (INSURANCE 12/2)

REGULAR MEETING

NOVEMBER 12, 2013

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

54. Motion to authorize the exp enses of interested Police Jurors , designated Employees and Legal Counsel to attend the NACo 2014 Legislative Conference, to be held in Washington, D.C. on March 1-5, 2014. (Mr. Billings)
55. Motion to authorize to enter into an intergovernmental agreement with the Town of Woodworth for the Parish Highway Department to provide manpower, dump trucks and grade all for up to twenty four (24) hours, for the purpose of cleaning various public dra inage ditches within the Town of Woodworth, along with ten (10) hours of work with a motor grader for grading one (1) mile of a public road, to be paid out of Road and Bridge Fund and authorize the President to sign same (Mr. Billings)
56. Motion to accept the donation of a permanent drainage servitude to alleviate flooding along Nations Road from Luneau Deville Properties LLC, et. al. and Malcolm L. Burns, et. ux. as recommended by the Public Works Director and authorize the President to sign. (Mr. Smith)
57. Motion to authorize Fire District No. 3 to declare a 1996 Dodge Pick -up Truck (Asset No. 7286) as surplus property; authorize the Highway Department to purchase Asset No. 7286 for an amount of $500; authorize the Treasurer to transfer funds and amend the asset list , as requested by the Public Works Director and Alpine Volunteer Fire Department. (Mr. Smith)
58. Motion to approve a supplemental agreement to the Department of Transportation and Development Entity/State Agreement for Various Roads Signing (Roadway Departure), State Project No. H.009449 to increase funding as needed to complete the project; authorize the Purchasing Department to advertise for bids and/or purchase from DOTD current contract pricing and authorize the President to sign all necessary documents. (Mr. Smith)

REGULAR MEETING

NOVEMBER 12, 2013

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59. Motion to adopt a resolution to award the construction contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Rapides Parish Police Jury for the City of Pineville, Location 7 – Abandoned Outfall Plugging and Sealing at Rembert Street to Don M. Barron Contractor, Inc., the Low Bidder, for the Base Bid amount of $137,700.00, contingent upon approval from the State of Louisiana , Division of Administration, Office of Community Development, as recommended by Pan American Engineers, Project Engineer. (Mr. Bishop)
60. Motion to purchase one Rosenbauer Custom pumper for Fire District No. 2 from LaMAS Contract #408237, in the am ount of $369,722.00 to be paid from from Fire District No. 2 funds, as recommended by Fire Chief McCain. (Mr. Billings/Mr. Overton)
61. Motion to approve Change Order No. 2 for the construction contract with Don M. Barron Contracting, Inc., Gustav/Ike CDBG Disaster Recovery Program, Location No. 4 – City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, for a decreased amount of $21,239.07 (adjusting quantity recap) for a total construction amount of $153,683.97, as recommended by Pan American Engineers, Project Engineer and ratify the President’s signature. (Mr. Bishop)
62. Motion to approve C hange Order No. 3 and Final for the construction contract with Don M. Barron Contracting, Inc., Gustav/Ike Disaster Recovery Program, Location No. 4 - City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, for an increased amount of $54,289.73 (resurfacing of Main Street within the Location 4 Area of Construction which was damaged during construction and extending the completion date by 60 days) for a total construction amount of $207,973.70, as recommended by Pan American Engineer, Pr oject Engineer and ratify the President’s signature. (Mr. Bishop)
63. Motion to adopt a resolution to approve the original budget for the calendar year 2014, and the amended budget for calendar year 2013, duly adopted by the North Louisiana Criminalistic Laboratory Commission, as requested by the North Criminalistics Laboratory and recommended by the Treasurer. (Mr. Bishop)

REGULAR MEETING

NOVEMBER 12, 2013

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64. Motion for the Rapides Parish Police Jury to approve the purchase the following properties participating in the Greenway Park Subdivision Acquisition Project (Hazard Mitigation Grant Program (HMGP) Project No. amount: Address Owner Name Purchase Amount Rantan Properties (Mr. Randy Michiels) $741,709.90 Ms. Marjorie Jean Hodges $74,397.32 Kadence Properties, LLC. (Mr. Darriell Collins) $70,678.44 (Mr. Overton)

REGULAR MEETING

NOVEMBER 12, 2013

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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