May 9, 2016

Posted May 5, 2016

REGULAR SESSION

MAY 9, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 11, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 5/2)
4. Motion to adopt a “Memoriam” for the late Mr. Carl Giles, former Police Juror of the Rapides Parish Police Jury. (PAROCHIAL 5/2)
5. Recognize and present plaques to Colby Miller and Wesley Holt for winning the B.A.S.S Nation Louisiana High School Bass Fishing Tournament and ALBC State Championship two (2) years in a row. (Mr. Billings)

REGULAR MEETING

MAY 9, 2016

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6. Recognize and present plaques to Oak Hill Lady Rams Softball Team for winning 2015-2016 District Championship. (Mr. Billings)
7. Recognize and present plaques to Plainview Softball Team for winning 2015-2016 District Championship. (Mr. Billings)
8. Recognize and present plaques to the Alexandria Senior High Softball Team for winning the 2015-2016 5A State Championship. (Mr. McGlothlin)
9. Recognize and present plaques to the Louisiana State 1st Place overall Fitness Team. (Mr. McGlothlin)
10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with legal description of a certain piece, parcel or lot of ground, together with all rights, ways and privileges thereunto belonging, being, lying and situated in the East Half of the Southwest Quarter of the Southwest Quarter (E ½ of SW ¼ of SW ¼) of Section Eight (8), Township Four North, Range One East (T4NR1E), Rapides Parish, Louisiana, and being more particularly described as follows:

0.373 acre being more particularly shown as Parcel “D” on Certificate of Survey by Stephen Barrett Gremillion dated October 15, 1984, a copy of which is recorded in Conveyance Book 1136, Page 206 of the records of Rapides Parish, Louisiana.

LESS & EXCEPT: Part expropriated by Order in Civil Suit #161,847, State of Louisiana, Department of Transportation & Development Vs. Darrel Van Willet, Jr., dated November 6, 1990, filed and recorded November 9, 1990 in Conveyance Book 1305, Page 708 (& Receipt in Conveyance Book 1305, Page 711) of the records of Rapides Parish, Louisiana, to Cheryl Soileau, for the consideration of $9,808.00 cash. (FINANCE 5/2)

REGULAR MEETING

MAY 9, 2016

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11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with legal description of Lot Ten (10) of Square One (1) of Woodside Subdivision, near the City of Alexandria, Louisiana, fronting 80 feet on Napoleon Avenue (formerly Pine Street), and running back between parallel lines a distance of 184 (one hundred eighty-four) feet, all as shown on plat of survey by L. J. Daigre, filed January 18, 1944 and recorded in Plat Book 5, Page 208, records of Rapides Parish, Louisiana, bearing the municipal address of 3608 & 3610 Napoleon Street, Alexandria, Louisiana 71301.

LESS and EXCEPT that portion sold to the Department of Transportation and Development of the State of Louisiana, recorded at COB 1211, Page 760.

Municipal Address of the Property: 3610 Napoleon St., Alexandria, to Jermy Aaron, Kia Aaron and Tia Brown for the consideration of $4,466.67 cash. (FINANCE 5/2)

12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with legal description of Lot L of Led Subdivision Extension, a Resubdivision of Lots 11, 12, 13, 14, 15 and 16 and part of abandoned alley of Square 69 of Kent Addition to the City of Alexandria, Rapides Parish, Louisiana, as per plat thereof in Plat Book 12, page 69, Plat Records of extending back therefrom between equal and parallel lines a distance of 146 feet, being that property acquired by Reginald W. Kelley, Jr. by deed recorded at Conveyance Book 803, page 119, records of Rapides Parish, Louisiana, and acquired by Thomas Gary Spangler, et ux by deed recorded at Conveyance Book 843, page 66, records of Rapides Parish, Louisiana, Jill Hilton Robinson for the consideration of $5,400.00 cash. (FINANCE 5/2)
13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with legal description of a certain piece, parcel or lot of ground, together with all buildings and improvement thereon, being and lying in Rapides Parish, Louisiana, and being part of Lot Sixteen (16) of Square Forty-eight (48) of the Clarence Park Addition to the City of Alexandria, as per plat thereof recorded in Plat Book 2, page 67 of the records of Rapides Parish, Louisiana, described as follows:

Said lot fronting 63.15 feet on Nineteenth Street and extending back there from a distance of 117.6 feet next to or along Olive Street, and with a depth of 110 feet on the side next to the remaining portion of said Lot 16, and having a rear width of 21.45 feet, being property acquired by William C. REGULAR MEETING MAY 9, 2016

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Hays & Gertrude Hudson Hays from Sallie Lee N. Arbogast by act of Cash Sale dated August 3, 1967, filed and recorded in Conveyance Book 703, page 233, records of Rapides Parish, Louisiana, municipal Address of the Property is 401 and 403 19th Street, Alexandria, to Kenneth singleton for the consideration of $2,333.33 cash. (FINANCE 5/2)

14. Motion to award Bid #2463 (Purchase of used tractor) to the sole bidder, Covington Equipment, for the amount of $60,002.00 to be paid from Ward Eight (8) District E and I Maintenance Fund as recommended by the Public Works Director. (FINANCE 5/2)
15. Motion to approve the purchase of One (1) Acre of property for future relocation of station Number Four (4) – Fire District #10. The property is legally described as One (1) Acre: Being 208.7’ x 208.7’ in SW4 of NE4 Section Eighteen (18), T1SR4W and bears the municipal address of 123 Occupy Number One (1) Road. The property will be purchased from Charles Mancil for the amount of Seventy-Five Hundred Dollars ($7,500.00), being appraised for $12,500.00, and subject to clear title as recommended by the Plainview Volunteer Fire Department Board. (FINANCE 5/2)
16. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Shirley Maughan

Description

Lot Three (3) of Square Twenty-Two (22) of the West Alexandria addition to the City of Alexandria, Fronting Fifty-Five (55) feet on Levin Street and extending back therefrom between parallel lines One Hundred Eleven and Sixteen/One Hundredth’s (111.16) feet to Lot Five (5).

(FINANCE 5/2)

REGULAR MEETING

MAY 9, 2016

pg. 5

17. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Yarkeshila D. McClinton Description In section Fifty-two (52), Township Four (4) North, Range One (1)East, further described as follows: Begin at the point where the division line between land now formerly belonging to Sutton and land now or formerly belonging to W. E. Ward intersects the North right-of-way of Bayou Maria Road, Thence going North Thirty-nine (39) degrees Fifteen (15) Minutes East along the said division line between Sutton and Ward Twenty-Two and Twelve One-Hundreds (22.12) chains for a point of beginning; then from this said point of beginning continue North Thirty-Nine (39) degrees Fifteen

• (15) minutes east one and fifty-eight One-Hundredths (1.58) chains; thence South Seventy-One (71) degrees Fifty (50) Minutes West Three and sixteen one-hundredths (3.16) chains, thence South Thirty-nine (39) degrees fifteen
• (15) minutes East One and fifty-eights one-hundredths (1.58) chains, then North Seventy-One (71) degrees Fifty (50) minutes west three and sixteen one-hundredths (3.16) chains to the point of beginning, containing one-half acres, more or less, being the same property acquired by Shelton D. Lachney from Benjamin Jones White by deed of date March 15,1944, of record in Conveyance Book Two hundred and eighty-three (283), Page Six hundred and Eight (608) of the record of Rapides Parish, Louisiana, and being the same property acquired by Clifford Woodham from Myrtle Bolton Comeaux by deed dated March 23,1973, filed and recorded in Conveyance Book Eight hundred and thirteen (813), page Six hundred and twenty-three (623), and in Mortgage Book Seven Hundred and nine (709), page Five Hundred and Sixty three (563) of the record of Rapides Parish Louisiana.

(FINANCE 5/2)

18. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Alvin Forbish

Description Lot Eight (8) of Riverview Subdivision of the City of Alexandria as recorded in Plat Book Eight (8) Page One hundred and thirty-five (135).

(FINANCE 5/2)

19. Motion to delete from the Rapides Fire District #8 Asset/Inventory REGULAR MEETING MAY 9, 2016

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Program the following equipment, for reasons listed: Asset Description Disposal 10785 Fridge-Freezer Model MHD13F-DM Scrap 8281 Generator Blue 5000W Stolen (Police Report Filed) 9837 Computer-Laptop-Sony Scrap (FINANCE 5/2)

20. Motion to delete from the Rapides Parish Juvenile Probation Asset/Inventory Program the following equipment as it no longer suitable for public use: Asset Description Disposal 10002 Computer – Optiplex Scrap – Place in Auction 10035 Computer – Optiplex Scrap – Place in Auction 4856 Radio Mobile Unit Scrap – Returned to Comm Center 6127 Typewriter – IBM Wheelwriter Scrap – Place in Auction 6881 Typewriter – IBM Wheetwriter Scrap – Place in Auction 7747 TV-VCR Combo Scrap – Place in Auction 7983 Multiplexer – PNMNIMUX Scrap – Place In Auction 8445 Computer – Compaq Desk Pro Scrap – Place in Auction 9914 Computer – Optiplex Scrap – Place in Auction (FINANCE 5/2)
21. Motion to delete from the Rapides Parish Families In Need of Services Asset/Inventory Program the following equipment as it no longer suitable for public use: Asset Description Disposal 8225 Video Conference System Scrap – Place in auction (FINANCE 5/2)
22. Motion to approve Change Order No. 3 for the Rapides Parish Coliseum, ADG Job No. 12014, for an increase amount of $105,837.00 and an increase of twenty-nine (29) days, as recommended by Alliance Design Group Project Architect. (FINANCE 5/2)
23. Motion to advertise for bids for dirt work on the new Rapides Parish Fire District No. 3 portion of the Fire Station No. 4, as requested by the Alpine Volunteer Fire Department Board of Directors and Project Engineer, Steve Fontenot. (FINANCE 5/2)
24. Motion to authorize to advertise for bids for a 2011 or newer five (5) yard REGULAR MEETING MAY 9, 2016

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Dump Truck, with less than 13,000 miles, automatic transmission, air brakes recommended by the Public Works Engineer. (FINANCE 5/2)

25. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 5/2)
26. Motion to approve Rapides Parish Roadway Capital Improvement Program 2016-2018, as recommended by the Public Works Director. (PUBLIC WORKS 5/2)
27. Motion to ratify authorization for the President to send a letter to LaSalle Parish stating the Rapides Parish Police Jury is in agreement with the appointing of four (4) Commissioners by LaSalle Parish Police Jury and three (3) Commissioners by the Rapides Parish Police Jury to serve on the Catahoula Lake Commission.. (PUBLIC WORKS 5/2)
28. Motion to authorize the Workforce Operations Department to hire three (3) full time temporary personnel, one (1) Project Manager, one (1) Project Coordinator, and one (1) Account Clerk, and three (3) part-time temporary Case Managers to administer the U. S. Dept. of Labor’s Summer Jobs and Beyond: Career Pathways for Youth (CPY) grant, FOA-ETA-16-08 CFDA 17.280, effective May 5, 2016 through May 4, 2018. Funding for salaries will come through the Career Pathways for Youth grant if awarded. (WORKFORCE 5/2)
29. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to repair a bridge on Roberts Road, as requested by the Village of Forest Hill, to be paid out of towns’ portion of Road District No. 1A Maintenance Fund and authorize the President to sign. (WORKFORCE 5/2)
30. Motion to adopt a resolution for Financial Management; Requisition of REGULAR MEETING MAY 9, 2016

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Funds Policy; Equal Opportunity Policy and to appoint Ms. Elaine Morace as EEO Officer, Section 504 Compliance Officer and Section 3 Plan for the LCDBG Program, Airbase Sewer Phase I and Phase II Projects, as recommended by the Consultant Administrator, Frye Magee, LLC and authorize the President to sign same. (GRANTS 5/2)

31. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby adopt the attached written financial management plan that documents the financial operation of the Rapides Parish Police Jury office with all Parish, State and Federal Funds administered, as recommended by the Treasurer and Frye Magee, LLC. (GRANTS 5/2)
32. Motion to amend the August 25, 2010 Professional Services Agreement, Work Order No. 3.4, with Rapides Disaster Recovery Alliance, A Joint Venture, LLC, for additional engineering fees in the amount of $132,700.00 for engineering services for the Levee-Spanish Bayou/Huffman Creek Project No. 40PARA3305, amended scope of work, as approved by Administrative and Engineering Consultant and authorize the President to sign same. (GRANTS 5/2)
33. Motion to request the Louisiana Department of Transportation and Development to provide signage on the major Highways around Rapides Parish, for directions to the Rapides Parish Coliseum and authorize the President to sign same. (GRANTS 5/2)
34. Motion to grant permission to the Rapides Parish Sheriff Office to display the Law Enforcement Flag the week of May 16 – 20, 2016, for National Police Week. (COURTHOUSE 5/2)
35. Motion to authorize the City of Pineville to expropriate certain rights-ofway from private properties for the installation and maintenance of sewer and related utilities. (PAROCHIAL 5/2)
36. Motion to consider and take action with respect to adopting a resolution REGULAR MEETING MAY 9, 2016

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providing for canvassing the returns and declaring the result of the special election held in Fire Protection District Number 9 of the Parish of Rapides, State of Louisiana, on Saturday, April 9, 2016, to authorize the rededication and levy of a special tax therein. (PERSONNEL 5/2)

37. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 2C of Rapides Parish, State of Louisiana, on Saturday, April 9, 2016, to authorize the continuation of a special tax therein. (PERSONNEL 5/2)
38. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 5A of Rapides Parish, State of Louisiana, on Saturday, April 9, 2016, to authorize the continuation of a special tax therein. (PERSONNEL 5/2)
39. Motion to adopt a resolution proclaiming the week of May 1-7, 2016 as “Public Service Recognition Week”, recognizing all of the public employees and the job they do for the Citizens of Rapides Parish. (PERSONNEL 5/2)
40. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 539 80% 82.31% Pineville - 8 minute 146 80% 82.88% Rapides - 12 minute 217 80% 86.84% Rapides - 20 minute 186 80% 82.26% (INSURANCE 5/2)

41. Motion to ratify authorization for the President to sign a letter of REGULAR MEETING MAY 9, 2016

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acceptance to the City of Pineville Fire Department, for the Rapides Parish Fire District No. 4 to accept a donation of twelve (12) usable Scott SCBA’s, twelve (12) masks and twenty-four (24) cylinders, as requested by the Holiday Village Fire Department. The Mutual Aid with City of Pineville Fire Department would make equipment accessible to them also. (INSURANCE 5/2)

42. Motion to ratify authorization for the President’s signature and to adopt a resolution to declare a State of Emergency in Rapides Parish as a result of localized rainfall, saturated grounds, as well as the continued rise of the Red River. (INSURANCE 5/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

43. Motion to grant approval of the Ruby Dell Subdivision, located at the corner of Booner Miller and Locker Road, Deville, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director and authorize signing of the plat. (Mr. Smith)
44. Motion to acknowledge the election of Mr. David Humphries, employee elected, to the Civil Service Board, to fill the unexpired term of Ms. Marla West. Term will expire on August 17, 2018. (Mr. Vanderlick))
45. Motion to purchase two (2) New Holland tractors Model TS6-110 4WD w/canopy off State Contract, total amount of $97,652.00, to be paid from Highway Department funds as recommended by the Public Works Director. (Mr. Moreau)
46. Motion to purchase two (2) Tiger Side Mount Mowers, Model – SMR-SDB REGULAR MEETING MAY 9, 2016

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off State Contract, total amount of $53,849.80, to be paid from Highway Department funds as recommended by the Public Works Director. (Mr. Moreau)

47. Motion to enter into an Interagency Agreement with the Rapides Parish Coliseum Authority for temporary office space, at the Rapides Business & Career Solutions Office, for the Coliseum Director and staff, on a month to month basis. (Mr. Smith)
48. Motion to authorize the purchase of One (1) New Holland Boom Tractor, Model TS6.110 with cab air, 4 x 4, 110 HP off Louisiana State Contract No. 4400006240, T-92719, Line 3 from H & E Equipment for the amount of $57,459.75 as recommended by the Public Works Director. (Mr. Moreau)
49. Motion to authorize the purchase of One (1) Tiger Bengal Mid Mount 10S Stow Hydraulic Rotary Boom Mower, off Louisiana State Contract No. 4400005623, T-92401, from Covington Sales & Service, Inc., for the amount of $ 44,368.80, as recommended by the Public Works Director. (Mr. Moreau)
50. Motion to award Bid #2466, purchase of 2009 or newer Water Truck, to low bidder, Blue Line Rental, for the amount of $55,500.00, as recommended by Parish Engineer. (Mr. Moreau)
51. Motion to award Bid # 2460, construction of Fire District No. 2, Station No. 6, located at 5995 Twin Bridges Road, Alexandria, to low the bidder, JM Lyons Construction, LLC for the amount of $227,000.00 as recommended by the Fire Chief and Engineer and authorize the President to sign all necessary documents. (Mr. Vanderlick and Mr. Billings)
52. Motion to authorize the purchase of a 2013 or newer Hydraulic Excavator, REGULAR MEETING MAY 9, 2016

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1000 hours or less, 36” digging bucket, Steel Tracks, 15’ 4” boom and 9’ 4” long arm, as recommended by the Parish Engineer. (Mr. Moreau)

53. Motion to award Bid No. 2459 – 2016 Various Road Improvements to the lowest responsive bidder – Gilchrist Construction for the amount of $ 2,076,526.00 as recommended by the Public Works Director. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

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