April 13, 2015

Posted APRIL 9, 2015

REGULAR SESSION

APRIL 13, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on March 9, 2015 and in Special Session March 17, 2015, as published in the Official Journal.
2. Motion that approved bills be paid. (Finance 4/6)
3. Motion to accept the Treasurer’s Report. (Finance 4/6)
4. Recognize Ms. Tommie Seaton for a brief update on U.S. Senator Bi9ll Cassidy locating a local office in Rapides Parish. (Mr. Billings)
5. Recognize and present plaques to Alexandria Senior High School Boys and Girls Powerlifting Team for winning 5-A State and National Champions. (Mr. McGlothlin)

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6. Recognize and present plaque to Coach Carmouche with Alexandria Senior High. (Mr. Overton)
7. Recognize Dr. David Holcombe, Regional Medical Administrator for the Health Unit. (Mr. Billings)
8. Motion to reset the following condemnation public hearing for a later date, due to the Sheriff’s Office not being able to serve the landowner and appoint a Curator to represent the absent defendants.

Open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Gary J. Bernard Unsafe, unsanitary and dilapidated structure located at (March Jury) NOT ABLE TO SERVE LANDOWNER

9. Motion to reset the following condemnation public hearing for a later date, due to the Sheriff’s Office not being able to serve the landowner and appoint a Curator to represent the absent defendants.

Open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure located at Section 76, T4N-R1W, Ward 8, Rapides Parish (March Jury) NOT ABLE TO SERVE LANDOWNER

10. Motion to hold a public hearing April 13, 2015, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury (Green card received back 3/27/15). REGULAR JURY MEETING APRIL 13, 2015

pg. 3

OWNER LOCATION, DESCRIPTION

& SERVICE REPORT

Mr. Edward Kimble Unsafe, unsanitary and dilapidated Section 22, T4N-R1E, Ward 9, District D, Rapides Parish (Parochial 4/6)

(Close hearing)

11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on an u nnumbered lot of Creosote Subdivision , bearing the municipal address of 3705 Koppers Street, Alexandria , to Dwight Tennie, authorized agent acting on behalf of Pleasant Green Baptist Church for the consideration of $2,724.66 cash. (Finance 4/6)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots 3 & 4 of Creosote Subdivision, bearing the municipal address of 1319 Koppers Street, Alexandria, to Dwight Tennie, authorized agent acting on behalf of Pleasant Green Baptist Church for the consideration of $3,133.33 cash. (Finance 4/6)
13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots 15 and 16 of Bill Valley Subdivision, bearing the municipal address of 3707 Milton Alley, Alexandria, to Dwight Tennie, authorized agent acting on behalf of Pleasant Green Baptist Church for the consideration of $2,733.33 cash. (Finance 4/6)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 18, Bill Valley Subdivision and part of Lot 5 P. J. Winston Subdivision, bearing the municipal addresses of 3727 Milton Alley, authorized agent acting on behalf of Pleasant Green Baptist Church for the consideration of $3,000.00 cash. (Finance 4/6)

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15. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property locate on Lot 22 & 23 of Kilpatrick Addition bearing the municipal consideration of $3,933.33 cash. (Finance 4/6)
16. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Eighteen (18) and Nineteen (19) of Shadylane Subdivision, being a subdivision of Lot Six (6) of Block Two (2) of Home Acres Subdivision, bearing the municipal address of 3343 Tulane Avenue, Alexandria, to Geneva Hayes for the consideration of $4,533.33 cash. (Finance 4/6)
17. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot B of a subdivision of Lots Nine (9) and ten (10) of Square Eight (8) of the College Hill Addition and Lot 8 of Square five of the Ware Addition, bearing no municipal address on College Street, Pineville, to Daniel Majure for the consideration of $5,333.33 cash. (Finance 4/6)
18. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot being part of Lot Sixteen (16) Section Two (2) of the subdivision of the Willow Glen Plantation, bearing the municipal address consideration of $2084.46 cash. (Finance 4/6)
19. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Nineteen (19), Twenty (20), Twenty-One (21), Twenty-Two (22) and Thirty Six –A (36A) of an Extension of Jacqueline Alexandria, to Frederick James for the consideration of $1,262.41 cash. (Finance 4/6)

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20. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Coronda K. Shaw, et al Lot Three (3) of Square Four (4) of Woodwide Subdivision Bearing the Municipal Address of: (Finance 4/6)

21. Motion to Remove Asset # 9891 (2006 International Dump Truck) from the Rapides Parish Highway Department Asset/Inventory Program. This vehicle was involved in an accident on January 27th, 2015 and was totaled. We have chosen to keep truck for parts and made settlement with insurance. (Finance 4/6)
22. Motion to declare as surplus property, remove from the Rapides Parish Fire District #2 Asset/Inventory and sell to Rapides Parish Fire District No. 17, as requested by the Board of Directors, the equipment listed below for the amount of $10,000.00 as agreed by both parties, to be paid out of Fire District No. 17 funds. ASSET NUMBER DESCRIPTION Asset # 8340 2000 International fire truck VIN # 1HTSDADROYH281244 (Finance 4/6)
23. Motion to delete from the Civil Defense Fund the following asset. This equipment was stolen from the Highway Department yard. Police Reports were filed: Asset Number Description Removal 075 – QEP Light Tower Stolen (Finance 4/6)
24. Motion to accept the Public Works Director's Report. (Public Works 4/6)

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25. Motion to refer the revocation request to revoke Spencer Perry Road, Ward 5, District E, off Leavines Road, as requested by Mr. Justin Martin, to the Rapides Area Planning Commission, waive the fee and set a 30 day review period. (Public Works 4/6)
26. Motion to accept for parish maintenance, the Mamie Odom Road approximately one tenth (0.1) of a mile in length, Ward 6, District H, as recommended by the Public Works Director. (Public Works 4/6)
27. Motion to authorize Ms. Cindy Fogleman, 12826 Highway 165 South, Glenmora, as a Hardship Case, pending proper certification. (Public Works 4/6)
28. Motion to adopt an ordinance to decrease the speed limit on Booster Wright Road, Ward 5, District H, from 45 mph to 35 mph and authorize the Rapides Parish Highway Department to erect speed limit signs. (Public Works 4/6)
29. Motion to adopt an ordinance to amend and reenact Section 18-4.2(g) Speed Limits so as to set a 25 mph speed limit on the Dewil Cemetery Road, Ward 5, District E and authorize the Rapides Parish Highway Department to erect speed limit signs. (Public Works 4/6)
30. Motion to authorize the appraisal of property needed for right-of-way on the North Craig Road, with the cost to be shared by the Buckeye Water District and the Rapides Parish Police Jury, to be paid out of General Funds. (Public Works 4/6)
31. Motion to amend the motion passed on November 10, 2014 to change the name of a portion of the New Light Church Road to the J. L. Tucker Road to change the name of the Fanny Road (Ward 10, District A) to the J. L. Tucker Road, as requested by the Rapides Area Planning Commission and approved by the Public Works Director. (Public Works 4/6) REGULAR JURY MEETING APRIL 13, 2015

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32. Motion to change the name of Nugent Road, Ward 10, District A, to Sober Road (duplicate roads), as requested by the Rapides Area Planning Commission and approved by the Public Works Director. (Public Works 4/6)
33. Motion to authorize Ms. Lana Davis, 25 G. Davis Road, Glenmora, as a Hardship Case, proper certification already received. (Public Works 4/6)
34. Motion to authorize to advertise for bids for “Various Road Improvements in Rapides Parish 2015” (Bid No. 2409) to be paid from Various Road Maintenance Funds as budgeted. (Public Works 4/6)
35. Motion to accept the donation of a permanent right-of-way for maintenance of 0.25 miles of Farm Lane (Ward 2, District F) located 0.5 miles north of La Hwy 3170 on the east side of US Hwy 71 and authorize the President to sign right-of-way agreements, as recommended by the Public Works Director. (Public Works 4/6)
36. Motion to exercise option to renew Various Road Materials - Bid No. 2353 (Gravel, Base Course Aggregates & Pit Run) to the following bidders based on availability of material and haul distance: Larry & Sons Trucking (Items No. 2A, 2B, 2C, 3, 4and 5); TXI Operations, LP (Item No. 3); Luhr Brothers, Inc. (Items No. 6,7A,7B,7D,8A and 8D); PineBluff Sand & Gravel (Items No. 7C, 8B, 9A and 9B), and E & E Construction Company (Item No. 10); contract to be renewed with an ending date of March 31, 2016, as recommended by the Public Works Director and Purchasing Agent. (Public Works 4/6)
37. Motion to authorize the purchase of a Dump Truck for the Highway Department, to replace one damaged in accident, off the Lafayette Consolidated Government (Bid No. 500 15 018) for the amount of $90,991.08 as recommended by Parish Engineer and Purchasing Agent. (Public Works 4/6)

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38. Motion to enter into an Intergovernmental Agreement with the City of Alexandria to overlay a portion of Gene Ball Drive, approximately 1,580 feet, within the Alexandria City limits as a part of the Rapides Parish Police Jury Road Improvement Program, with all cost to be reimbursed by the City of Alexandria. (Workforce 4/6)
39. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby adopt the Office of Community Development/Disaster Recovery Unit Duplication of Benefit Policy. (Grants 4/6)
40. Motion to authorize an agreement with the Pelican Club, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 1st - May 3rd, 2015, pending Legal Counsel approval and authorize the President to sign same. (Grants 4/6)
41. Motion to adopt a Citizen Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2016-2017 Regular Program. (Grants 4/6)
42. Motion to adopt a Procurement Participation Plan for a public facilities grant to be submitted under the Louisiana Community Development Block Grant 2016-2017 Regular Program. (Grants 4/6)
43. Motion to authorize the President to work with grant consultants, engineers, bond attorneys and special legal counsel in the preparation of various grant applications and other legislatively created financing opportunities to assist ASA in meeting its public infrastructure needs for the overall industrial development including but not limited to roads, water, sewer, rail, and port access which may require the creation of special districts for the above purposes. (Grants 4/6)

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44. Motion to authorize to renew the contract with Acadian Ambulance Service Inc. to continue to provide exclusive emergency and nonemergency ambulance services, effective November 1, 2015 and ending on October 31, 2019 (two (2) additional two (2) year terms for a total of four (4) years), and authorize the President to sign the contract as approved by Legal Counsel. (Parochial 4/6)
45. Motion to enter into a Cooperative Endeavor Agreement between Rapides Parish Fire District No. 2 and Rapides Island Water Association Inc. for the purpose of maintaining fire hydrants and authorize the President to sign the agreement, pending Legal Counsel approval. (Parochial 4/6)
46. Motion to authorize the Public Works Director to hire an additional Equipment Operator II to clean laterals and remove beaver dams at a rate of pay established by the Rapides Parish Civil Service Board to be paid from the Road & Bridge Salary line item. (Personnel 4/6)
47. Motion to adopt a resolution providing for the incurring of debt and issuance of One Million Dollars ($1,000,000) of Limited Tax Certificates, Series 2015, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such Certificates to the purchaser thereof; and providing for other matters in connection therewith. (Robertson Branch Library) (Personnel 4/6)
48. Motion to request that the duties of the vacant Account Clerk position in Purchasing be amended to include Payroll. (Personnel 4/6)
49. Motion to amend a certain motion of October 13, 2014, to clarify the wage increase given to the Rapides Parish Civil Service Employees and the two

• (2) Parking Attendants was a cost of living raise. (Personnel 4/6)

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50. Motion to approve hiring one O.E.W.D. part-time, temporary construction instructor to assist with the on-site construction phase of our YouthBuild Program (Grant #YB-24695-13-60-A-22), effective April 1, 2015 through December 31, 2015, with costs to be paid out of the YouthBuild Grant or other O.E.W.D. funds as appropriate. (Personnel 4/6)
51. Motion to authorize the expenses of Mr. Tom Wells, Legal Counsel, to attend the Summer School for Lawyers in Destin, Florida in June 2015. (Personnel 4/6)
52. Motion to authorize a $150.00 wage increase, per month, for the two Rapides Parish Police Jury workers at the Rapides Parish Health Unit, effective April 1, 2015, as requested by Dr. David Holcombe, Regional Medical Administrator for the Health Unit. (Personnel 4/6)
53. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 448 80% 87.05% Pineville - 8 minute 173 80% 82.66% Rapides - 12 minute 192 80% 90.10% Rapides - 20 minute 164 80% 80.49% (Insurance 4/6)

54. Motion to authorize to enter into a Fire Protection District No. 4 mutual aid agreement with the Veterans Administration Hospital Fire Department, as recommended by the Holiday Village Volunteer Fire Department and authorize the President to sign same. (Insurance 4/6)
55. Motion to purchase Eighteen (18) Self Contained Breathing Apparatus Systems at $5,500.00 each using Webster Parish Fire District #7 Bid # 012014 and secure financing for Rapides Parish Fire District No. 6 as recommended by the Chief, Board, Purchasing Agent and Treasurer. (Insurance 4/6) REGULAR JURY MEETING APRIL 13, 2015

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56. Motion to proclaim April 12-18, 2015 as National Public Safety Telecommunicator Week. (Insurance 4/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

57. Motion to adopt a resolution to proclaim the month of April, 201 5, as Fair Housing Month in Rapides Parish. (Information was received on April 6th) (Mr. Billings)
58. Motion to enter into an Intergovernmental Agreement with Rapides Parish provide the equipment and manpower for maintenance of the wastewater treatment facilities and wastewater collection system, as requested, with all cost to be reimbursed by Rapides Parish Sewerage District No. 1. (Request received April 7th) (Mr. Vanderlick)
59. Motion to enter into an Intergovernmental Agreement with the City of Pineville to overlay a portion of the Trinity Church Road, approximately 850 feet, within the Pineville city limits, not to exceed $30,000.00, as a part of the Rapides Parish Police Jury Road Improvement Program, with all cost to be reimbursed by the City of Pineville. (Mr. Bishop)
60. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby oppose House Bill No. 523 proposed in the 2015 Louisiana Legislative Session which proposes to eliminate certain constitutional d edications and funding mandates, copy of this resolution t o be sent to our Louisiana Legislative Delegation and the Louisiana Police Jury Association. (Funds such as, but not limited to: supplements to the salaries of the Sheriff’s Office and other law enforcement s, fire protection officers, parish allocations of severance tax, Transportation Trust Fund and Parish Transportation Funds.) REGULAR JURY MEETING APRIL 13, 2015

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(Just received information and House Bill may be acted upon before May) (Mr. Billings)

61. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby oppose House Bill No. 237 proposed in the 2015 Louisiana Legislative Session which proposes Registrar of Voters be appointed for a term concurrent with the term of the members of the p arish governing authority making the appointment, copy of this resolution to be sent to our Louisiana Legislative Delegation and the Louisiana Police Jury Association. (Just received information and House Bill may be acted upon before May) (Mr. Billings)
62. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby oppose House Bill No. 452 proposed in the 2015 Louisiana Legislative Session which proposes to provide relative to the manner of appointment of the Registrars of Voter and prohibits the Registrar, Chief Deputy Registrar and confidential assistant of the Registrar from receiving an increase in salary under certain circumstances, copy of this resolution to be sent to our Louisiana Legislative Delegation and the Louisiana Police Jury Association. (Just received information and House Bill may be acted upon before May) (Mr. Billings)
63. Motion to accept the agreement with Rapides Parish Sewer District No. 1 for the Rapides Parish Coliseum to get a reduction in rate from $1,062.00 to $300.00 monthly, effective May 1, 2015 for six months, while the Coliseum is in its construction phase. The Sewer District will evaluate the rates every six months until the project is complete. (Sewer District needs resolution by April 21, 2015) (Mr. Vanderlick)
64. Motion to enter into an Intergovernmental Agreement with the Buckeye Recreation District to give us the authority to levy their taxes. (Taxes need to levied in May meeting) (Mr. Craig)

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65. Motion to award the construction contract for a New Fire Station for Rapides Parish Fire District No. 15 to the lowest responsive, responsible bidder, Durand Builders, LLC for $ 297,446.00, as recommended by the Consulting Engineer, Meyer, Meyer, LaCroix & Hixson. (Bids opened on April 7) (Mr. Vanderlick)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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