October 14, 2019

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted October 10, 2019

REGULAR SESSION

OCTOBER 14, 2019 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 9, 2019 as published in the Official Journal.
2. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING ***Appointment to Sewerage District No. 1 Board for a four (4) year term to fill the expiring term of Mr. Ronald Welch. Term will expire December 14 2019. ***Appointment to the Ward 9 Recreation District Board for a five (5) year term to fill the expiring term of Mr. Jason DeWitt. Term will expire November 8, 2019. ***Appointment to the Waterworks District 11A Board for a five (5) year term to fill the expiring term of Mr. Jim Atkins. Term will expire November 8, 2019.

3. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Eleven (11) of Square Twenty-one (21), Race Track Addition, City of Alexandria, Rapides Parish, Louisiana, bearing the for the consideration of $2,860.64 cash. (Finance 10/7) REGULAR MEETING OCTOBER 14, 2019

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4. Motion to delete from the Rapides Parish Fire District No. 14 Asset/Inventory Program, the equipment listed below, as it is no longer suitable for public use: Asset Number Description Disposal 11167 Dash Mount Camera Scrap – to be auctioned SN# 5377H1110C92315 Purchased in 2014 9538 Projector – Apollo Scrap – to be auctioned Purchased in 2003 (Finance 10/7)
5. Motion to delete from the Rapides Parish Sales and Use Tax Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 11268 Vending Machine – Seaga Scrap Purchased in 2015 (Finance 10/7)
6. Motion to delete from the Rapides Parish Fire District No. 11 Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 9695 Spreader for Jaws of Life Scrap Purchased in 2004 9696 Cutter for Jaws of Life Scrap Purchased in 2004 9697 Hose for Jaws of Life – 30ft. Scrap Purchased in 2004 9698 Ram Kit for Jaws of Life Scrap Purchased in 2004 (Finance 10/7)
7. Motion to enter into a contract with Drew M Talbot, Attorney at Law, LLC, as special tax counsel, to collect local sales & occupancy taxes from various online travel companies, as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General. (Finance 10/7)
8. Motion to authorize to advertise for Rapides Parish Fire District No. 9 the purchase of a Used Water Truck, as requested by the Fire Chief. (Finance 10/7)

REGULAR MEETING

OCTOBER 14, 2019

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9. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2018, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Finance 10/7)
10. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: Tax Debtor Description Felicia Dauzat Part of Lot 6, Square 12, Welch Addition being 50’ on Shirland Avenue X 67’ as recorded in Conveyance Book 1420, Page 703 and Adjudicated to Parish in 2013 and the City of Alexandria in 2013 Bearing the municipal address of: 1520 Shirland, Alexandria, LA (Mr. Fountaine – District D)

Dorothy Fred Lucas Lot Seventeen (17) of Square Twenty-One (21), South Alexandria Land Company, LTD’s Addition Bearing the municipal address of: (Theodore Fountaine – District D) (Finance 10/7)

11. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

Rapides Parish 131,306

Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 841 Town of Glenmora 1,440 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,764 City of Pineville 14,555 City of Alexandria 48,138 (Finance 10/7) REGULAR MEETING OCTOBER 14, 2019

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12. Receive an update from Mr. Brad Smith and Mr. Del Huddleston of Huddleston Smith on the Jury investments. (Finance 10/7)
13. Motion to renew the United Healthcare Insurance with a 9% increase and authorize the President to sign the renewal contract. (Finance 10/7)
14. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Limits, so as to set a speed limit of 15 mph on Sayes Road, Ward 11, District C and authorize the Rapides Parish Highway Department to erect speed limit signs. (Public Works 10/7)
15. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LA DOTD District 08. (Public Works 10/7)
16. Motion to adopt a resolution affirming that the Rapides Parish Police Jury will construct, maintain during construction, and remove the low profile runaround required for the Dixie Church Road bridge replacement, State Project #H.011531, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD Off-System Bridge Replacement Program Manager. (Public Works 10/7)
17. Motion to adopt an ordinance to amend and reenact Section 20-7 (b)(1) Hardship Cases, so as to increase the maximum monthly income of home owners who qualify from $1,300.00 to $1,450.00 per month, effective immediately. (Public Works 10/7)
18. Motion to authorize the Public Works Director to hire two (2) additional Laborers to operate pothole patchers, to be paid from the Road & Bridge Salary line item. (Public Works 10/7)

REGULAR MEETING

OCTOBER 14, 2019

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19. Motion to authorize the President to sign resolutions of support for applicants of the Louisiana Watershed Initiative Regional Capacity Building Grant Program as follows:

• a. Region 1: Northwest Louisiana Council of Governments
• b. Region 2: Kisatchie-Delta Regional Planning and Development District (supported by RAPC)
• c. Region 4: Calcasieu Parish
• d. Region 5: Acadiana Planning Commission (Public Works 10/7)

20. Motion to authorize the Public Works Director to hire up to 2 additional seasonal workers at the rate of $9.00 per hour to be paid from the Road & Bridge Salary line item and to retain up to 5 seasonal workers after October 31, 2019 to temporarily fill in for vacant positions at the Rapides Parish Highway Department. (Public Works 10/7)
21. Receive an update from Mr. Greg Jones, Legal Counsel concerning the variance request on the following motion:

Motion to grant approval to Holiday Estates Re-Subdivision of Lot 30, Lot 30B-variance from 1.00 acre minimum requirement for lots in a subdivision, and a variance requested from requirement to have signatures of all property owners on final plat; without a recommendation by the Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsel review and authorize signing of the plat. (Public Works 10/7)

22. Motion to authorize Mr. Derrick Wade Fee, 9775 Highway 112, Glenmora, LA 71433, District H, as a Hardship Case. (Pending proper paperwork) (Public Works 10/7)
23. Motion to ratify the acceptance of Substantial Completion of Bid # 2699 (Renovations for Munsterman/Lawyers Building) and the authorization for the Parish Treasurer to sign the necessary documents. (Public Works 10/7)

REGULAR MEETING

OCTOBER 14, 2019

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24. Motion to ratify authorization for the public auction that was held on September 14, 2019. (Public Works 10/7)
25. Motion to accept the dedication of right-of-way on Heaven’s Reach, per plat by Jerry L. Richey, dated September 10, 2019, as shown in the original plat of the South Pines Subdivision, as recommended by the Public Works Director, pending approval of the Rapides Area Planning Commission and Legal Counsel. (Public Works 10/7)
26. Motion to abandon the west 170 feet of the right-of-way on Orleans Place (Ward 8, District I), per the request of Practice Management Partners, LLC, the owner of all the adjacent property, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Public Works 10/7)
27. Motion to authorize to advertise to receive proposals for the cleaning of the Dome of the Rapides Parish Coliseum. (Coliseum 10/7)
28. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LaJET program, in the amount of $195,848.00, for the fiscal year October 1, 2019 through September 30, 2020, and authorize the Treasurer to amend the budget as necessary. (Workforce 10/7)
29. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $6,786 for Fire District No. 16. The purpo se of this U.S. Forest Service grant is to assist rural fire departments in building their firefighting capacities. (Grants 10/7)
30. Motion to adopt a resolution that the President is authorized to execute and file an application with the Louisiana Department of Transportation and Development for a grant under 49 CFR 5311, Non-Urbanized Area Formula Program and/or 49 CFR 5309, Discretionary Capital Program. (Grants 10/7) REGULAR MEETING OCTOBER 14, 2019

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31. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Grants 10/7)
32. Motion to accept a donation of office furniture from USDA Farm Service Agency. (Courthouse 10/7)
33. Motion to authorize Ms. Wanda Scott, 17 Kilkenny Street, Alexandria, to block off one block of Kilkenny Street, Halloween night, to host a Halloween Party for the children in the neighborhood. Copy of this resolution sent to Rapides Parish Sheriff Office and Fire District No. 2. (Parochial 10/7)
34. Motion to adopt a resolution that the Rapides Parish Police Jury supports the goals and ideals of the 2020 Census, pledges support of the US Census Bureau and Rapides Parish Administration efforts to disseminate 2020 Census information and encourage all people in Rapides Parish to participate in events and initiatives that will raise awareness of the 2020 Census and increase participation among populations. (Parochial 10/7)
35. Motion to request Legal Counsel to research State statutes and create a policy to allow Rapides Parish Fire Departments to bill companies for Hazmat and accident reimbursement, as per state law. (Parochial 10/7)
36. Motion to waive the insurance requirements for the sewer effluent pending approval by the Rapides Area Planning Commission and Public Works Director. (Personnel 10/7)

REGULAR MEETING

OCTOBER 14, 2019

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37. Motion to reappoint Mr. Ricky Roy to the Gas Utility District No. 2 Board, for a five (5) year term. Term will expire October 11, 20 24. (Personnel 10/7)
38. Motion to reappoint Mr. Bob Stevens to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 20 24. (Personnel 10/7)
39. Motion to reappoint Mr. Mark Scarber to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 20 24. (Personnel 10/7)
40. Motion to reappoint Mr. Chris LaCombe to the Gas Utility District No. 2 Board for a five (5) year term. Term will expire October 11, 20 24. (Personnel 10/7)
41. Motion to add an additional Maintenance Position, for Fire Protection District No. 11 and to amend the Organizational Chart, at the rate of pay of $10.18 per hour, effective October 15, 2019, as recommended by the Spring Creek Community Volunteer Fire District Board of Directors, to be paid out of Fire District No. 11 Funds. (Personnel 10/7)
42. Motion to reappoint Mr. Will Cummings to the Ward 10 Recreation District for a five (5) year term. Term will expire October 9, 20 24. (Personnel 10/7)
43. Motion to appoint Ms. Idell Norman and Mr. Ronald Dorsey to the Alexandria Central Economic Development District Board. Years and terms to be determined at first meeting. (Personnel 10/7)

REGULAR MEETING

OCTOBER 14, 2019

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44. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2019:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 581 80% 88.12 % Pineville - 8 minute 188 80% 82.45 % Rapides - 12 minute 209 80% 87.08 % Rapides- 20 minute 181 80% 81.77 % (Insurance 10/7)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

45. Motion to reduce the Drainage and Utility Easement on Lot 15, of the Columns, from thirty (30) feet to twenty (20) feet (Ward 8, District E), per the request of the property owner, as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Vanderlick)
46. Motion to contract with the Village of Creola for the collection of sales and use taxes on transactions occurring in the Village, within Rapides Parish, effective January 1, 2020, as recommended by the Tax Administrator and the Legal Counsel. (Mr. Moreau)
47. Motion to authorize the President to sign a nomination form for the Rapides Workforce Development Board for Mr. Paul Fuselier, Community and Governmental Relations Manager, for Acadian Companies – Ambulance Services, replacing Sonia Chevallier and to sign a letter addressed to the Louisiana Workforce Commission concerning new/removed members.
48. Motion to enter into an Intergovernmental Agreement with Rapides Parish Fire District No. 8 to repair the parking lot on LA 1200 through a contractor and authorize the President to sign same. (Mr. Vanderlick)

REGULAR MEETING

OCTOBER 14, 2019

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49. Motion to approve Change Order No. 1 to the construction contract with Diamond B Construction Company Bid No. 2743 to add the widening of Lynn Drive in the Town of Ball (District A, Ward 10) and to repair the parking lot belonging to Fire District No. 8 at the Fire Station on LA 1200 and to delete East Yeager Road (District A, Ward 10) at an additional cost of approximately $24,523.00 and to extend the contract time by an additional 15 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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