September 14, 2020

OF SEPTEMBER 14, 2020 AT 3:00 p.m. PUBLIC NOTICE

Posted September 11, 2020

Pursuant to the JBE 108-2020 Hurricane Laura Proclamation, the Rapides Parish Emergency Proclamation of August 23, 2020, and JBE ____-2020 and JBE ____-

PUBLIC GATHERINGS LIMITED

Public gatherings are restricted to 75% of the total occupancy of the State Fire Marshal, and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury on a first come basis, in accordance with Phase III restrictions.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by the Governor’s Proclamations and LSA-R.S. 42:17.1, a political subdivision may provide for the attendance at essential governmental meetings via teleconference or video conference and a Rapides Parish Police Juror may participate in this meeting via teleconference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation of the Governor, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. on September 14, 2020, go to Meeting live.

Craig Smith, President

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted September 10, 2020

REGULAR SESSION

SEPTEMBER 14, 2020 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT

PUBLIC COMMENTS

ARE ONLY ALLOWED

ON AGENDA ITEMS

PLEASE BE SURE TO SIGN IN ON THE SIGN IN SHEET AND

PUT THE NUMBER OF THE ITEM YOU WOULD LIKE TO

SPEAK ON.

STAND TO BE RECOGNIZED ON THAT ITEM.

THERE IS A THREE (3) MINUTE TIME LIMIT

TO SPEAK PER PERSON

JUROR COMMENTS

Recognize Judge Shannon Gremillion, Candidate for Louisiana Supreme Court, 4th District.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 10, 2020 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Adopt the adjusted millage rate(s).
4. Set forth the adjusted millage rate(s) and roll forward to millage rate(s) not exceeding the maximum authorized rates(s).
5. Adopt other authorized millages or taxes.
6. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Charles Shepard et al Lot Thirteen (13) Parkway Subdivision Chicago Loop Bearing the municipal address of: 3121 Chicago Loop 2, Alexandria District D – Theodore Fountaine Jr.

Tootsie LLC Lot Twelve (12) of Square Sixteen (16) of SAL Co. Addition Bearing the municipal address of: District D – Theodore Fountaine Jr.

Etta Veal Lot One Hundred-Two (102) Dixie Place Subdivision Bearing the municipal address of: District F – Oliver Overton

Lucille Jones Taffaro Lot Twenty-Six (26), Square Two (2) Pecan Grove Addition Bearing the municipal address of: District D - Theodore Fountaine, Jr. (Finance 9/8)

7. Motion to delete from the Rapides Parish Coroner’s Office Asset/Inventory Program the equipment listed below as it is no longer suitable for public use: Asset Number Description Disposal 9535 Cot – Mortuary 24 Scrap (Finance 9/8)
8. Motion to delete from the Rapides Parish Fire District No. 8 Asset/Inventory Program the following equipment for the various reasons listed: Asset Number Description Disposal 11302 Blood Pressure Monitor Returned to Vendor (Faulty) 8716 Television Scrap 9551 Oscillomate Monitor Scrap (Pulse OX) (Finance 9/8)
9. Motion to delete from the Rapides Parish Fire District No. 11 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 8424 Weedeater – Stihl FS85 Scrap (Finance 9/8)
10. Motion to permanently relocate the voting place for Precinct S05 from the building not being used and poor conditions. Copy of this resolution to be sent to the Louisiana Department of Elections and Registrar of Voters. (Finance 9/8)
11. Motion to award Bid No. 2842 – Construction of Alfred L. Boyce Wettermark Branch Library, to the lowest responsible bidder, M. D. Descant LLC, for the total amount of $992,001.00 (Base Bid plus Additive Alternate No. 1), as recommended by Alliance Design and authorize the President to sign all necessary documents. (Finance 9/8)
12. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. Rapides Parish 129,297 Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 884 Town of Glenmora 1,447 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,786 City of Pineville 14,555 City of Alexandria 48,138 (Finance 9/8)
13. Motion to accept Bid No. 2819 – (Rapides Parish Health Unit – Blood Work Project) as Substantially Complete and start the forty-five (45) day lien period, as recommended by the Engineering Firm of Barron, Heinberg & Brocato, LLC. (Finance 9/8)
14. Motion to award Bid No. 2854 – Ball Lane/Bayou Rapides Intersection Improvements, to the lowest base bidder Progressive Construction Company, LLC, for the amount of $454,133.00, pending the submittal of all required forms and information and authorize the President to sign all necessary documents, as recommended by the Engineering Firm of Meyer, Meyer, Lacroix & Hixson, Inc. (Finance 9/8)
15. Motion to enter into a Cooperative Endeavor Agreement with Rapides Council on Aging to collect and distribute sales taxes from automobile lease or rental in accordance with LARS 47:551, as recommended by the Tax Administrator and the District Attorney. (Finance 9/8)
16. Motion to adopt a resolution accepting Construction Contract with Rylee Contracting, Inc., for Location No. 9B-Spanish Bayou Drainage, PAE Job No. 8792-9B, as Substantially Complete and start the forty-five (45) day lien period, as recommended by Pan American Engineers, LLC. and authorize the President to sign necessary documents. (Finance 9/8)
17. Motion to allow participation in an upcoming public auction, to be held on September 26, 2020, as requested by the Purchasing Agent. (Finance 9/8)
18. Motion to accept the Public Works Director's Report. (Public Works 9/8)
19. Motion to approve an extension of existing Parish Road, Evanshel Road (Ward 8, District E), to the current end of existing gravel road. (Public Work 9/8)
20. Motion to ratify authorization for the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and authorize the President to sign, as recommended by the Public Works Director. (Public Work 9/8)
21. Motion to authorize the President to issue Requests for Proposals for Consultant Services related to Hurricane Laura to assist with damage assessments, project worksheets, etc. for FEMA damage reimbursements to public facilities. (Public Work 9/8)
22. Motion to authorize the issue for Requests for Proposals for a Consultant to assist in damages assessments, project worksheets, etc. related to damage caused by Hurricane Laura to Parish public facilities in accordance with the Parish’s Procurement Policy for FEMA funded programs. (Public Work 9/8)
23. Motion to approve Cooperative Endeavor Agreement between State/GOHSEP and Rapides Parish Police Jury, for Coliseum Hurricane emergency use and authorize the President to sign. (Coliseum 9/8)
24. Motion to approve the submittal of the LWDA 61 Combined Regional Plan, for the years 2020-2024, to the Louisiana Workforce Commission (LWC) as required under the Workforce Innovation and Opportunity Act (WIOA). Each workforce development area must submit a Unified or Combined Plan. The Region 6 Combined Plan was approved by the LWDA 61 Workforce Development Board on August 20, 2020. (Workforce 9/8)
25. Motion to authorize the President to 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and 2) sign nomination form for the Rapides Workforce Development Board for Nolan Spillers, Vice President at First Federal Bank replacing Robert Leavines and 3) sign a letter addressed to the Louisiana Workforce Commission concerning appointment/ reappointments. Members (Reappointments) New Term Dates Karyn Barrett 10/1/2020 – 10/1/2023 Larry George 10/1/2020 – 10/1/2023 Paul Fuselier 10/1/2020 – 10/1/2023 Kelli Haygood 10/1/2020 – 10/1/2023 Ginger Humbles 10/1/2020 – 10/1/2023 Bill McDermott 10/1/2020 – 10/1/2023 Gary Nugent 10/1/2020 – 10/1/2023 Sara Stokes 10/1/2020 – 10/1/2023 Aiesha Wright 10/1/2020 – 10/1/2023 (Workforce 9/8)
26. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Grants 9/8)
27. Motion to adopt a resolution authorizing the President to execute and file an application with the Louisiana Department of Transportation and Development for a grant under 49 CFR 5311, Non-Urbanized Area Formula Program. (This is for the Senior Citizen Transportation.) (Grants 9/8)
28. Motion to approve the purchase of an emergency generator for the Rapides Parish Courthouse on State Contract, as recommended by the Courthouse Building Superintendent. (Courthouse 9/8)
29. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jack Daughtry to the Zachary Taylor Parkway Board for a two (2) year term. Term expired August 31, 2020. (Personnel 9/8)
30. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Board for a two (2) year term. Term expired August 31, 2020. (Personnel 9/8)
31. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jack DeWitt to the Rapides Finance Authority Board for a six (6) year term, representing District E. Term will expire October 9, 2020. (Personnel 9/8)
32. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Barry Hines to the Rapides Finance Authority Board for a six (6) year term, representing District E. Term will expire October 14, 2020. (Personnel 9/8)
33. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Steven Halbert to the Fire District No. 12 Board for a two (2) year term. Term expired August 14, 2020. (Personnel 9/8)
34. Motion to adopt a resolution approving the issuance, sale and delivery of Water Revenue Refunding Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana, and providing for other matters relating thereto. (Personnel 9/8)
35. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 549 80% 88.16% Pineville - 8 minute 152 80% 82.89% Rapides - 12 minute 223 80% 86.69% Rapides - 20 minute 198 80% 83.83% (Insurance 9/8)
36. Motion to authorize the renewal of the annual commercial auto, equipment and property insurance with Risk Services, to be paid from various fund accounts and authorize the President or Treasurer to sign all necessary documents. (Insurance 9/8)
37. Motion to adopt a resolution providing for canvassing the returns and declaring the results of the special election held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana, on Saturday, August 15, 2020, to authorize the renewal of a special tax therein. (January 13, 2020 Jury Meeting)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

38. Motion to authorize Rapides Parish Fire District No. 5 to purchase from Rapides Parish Fire District No. 2 a 2007 Dodge Ram – VIN # 1D7HA18P57J629383– Asset No. 10196 for the agreed upon amount of $2,000.00. This request is from the Chief of Rapides Parish Fire District No. 5, to be paid out of Fire District No. 5 funds. (Mr. Johnson)
39. Motion to authorize the Rapides Workforce Development Board to issue a Request for Proposal (RFP) for the One-Stop Operator as required by WIOA beginning January 1, 2021 and ending on December 31, 2021 with option to renew for three (3) years, and have Treasurer to amend the budget accordingly. The contract will be funded through the WIOA grant funds.

Per the approval of Rapides Workforce Development Board (WBD) One Stop Committee on August 20, 2020, and In order to comply with the Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local / state procurement policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than January 1, 2021. (Mr. Overton)

40. Motion to approve a contract with FEMA for use of the Coliseum meeting rooms for Citizen Assistance at no charge. (Mr. Smith)
41. Motion to amend the Ordinance/permit application regarding utility pipeline in rights-of-ways in the Parish. (Mr. Smith)
42. Motion to approve participation and authorize OHSEP Director to administer, designate project Director and sign related documents for the 2020 State Homeland Security Grant Program (EMW-2020-SS-00011-S01, CFDA #97.067). Administration will be in accordance with grant guidelines. Total Award Amount $58,186.52. 100% Federal & State, NO LOCAL MATCH. (Mr. Wilder)
43. Motion to accept a Volunteer Fire Assistance grant administered by the Louisiana Department of Agriculture and Forestry for $5,320.82 for Rapides Parish Fire District No. 16. The purpose of this U.S. Forestry Service grant is to assist rural fire departments in building their firefighting capacities. (Mr. Wilder)
44. Motion that leased Duck Blinds on Kincaid Lake for 2020, already paid for, be allowed to carry their leases over to 2021, due to the drawdown on the lake. (Mr. Wilder)
45. Motion to award Proposal No. 2852 for Grant Management and Administrative Services FEMA/HGMP Bayou Roberts Drainage Improvements (Penny Acres) Project to the Rapides Area Planning Commission, as recommended by the Grant Management & Administrative Services Selection Committee and authorize the President to sign necessary documents. (Grants Management & Administrative Services Selection Committee)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT