November 9, 2015

Posted NOVEMBER 5, 2015

REGULAR SESSION

NOVEMBER 9, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on October 12, 2015, as published in the Official Journal.
2. Motion to accept the Treasurer’s Report. (FINANCE 11/3)
3. Motion that approved bills be paid. (FINANCE 11/3)

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

***Appointment to Fire Protection District No. 12 Board to fill the expiring term of Mr. Chesten Felsher for a two (2) year term. Term will expire December 31, 2015.

4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Part of Lot Thirty-Three (33) of McMain Subdivision, Deana Hovnatanian for the consideration of $4,000.00 cash. (FINANCE 11/3) REGULAR JURY MEETING NOVEMBER 9, 2015

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5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on 50’ on W. Side of Church being 1.377 Acres on Bayou Marie, 50’ x 120’ on West side of Church, Wardville Subdivision, bearing no municipal address, Pineville to Deana Hovnatanian for the consideration of $6,453.18. (FINANCE 11/3)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Eleven (11) of Square Seven (7) of the Alexandria Land & Improvement Company, Ltd’s, West Alexandria Addition, bearing the Municipal address of 1213 Park Avenue, Alexandria, to Ella and Terry Jones for the consideration of $2,666.67 cash. (FINANCE 11/3)
7. Motion to delete from the Rapides Parish Highway Department the two graders as they were traded in on the purchase of three new ones in July but in error were not deleted: Asset Number Description Disposal 5930 CAT Motor Grader Trade-In 5931 CAT Motor Grader Trade-In (FINANCE 11/3)
8. Motion to authorize the Treasurer to amend all 2015 budgets as necessary. (FINANCE 11/3)
9. Motion to delete from the Rapides Parish Fire District #7 the following equipment as it is too costly to repair but will be used for parts: Asset number Description Disposal 7708 Honda Generator Scrap – used for parts (FINANCE 11/3)
10. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description John D. McGraw Lot Seven (7) of Square Two (2) of Sunset Addition Bearing the municipal address of: REGULAR JURY MEETING NOVEMBER 9, 2015

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Byron W. Antoine, et al Lot Nine (9) of Square Three (3) of Homewood Place Section “C” Bearing the municipal address of: (FINANCE 11/3)

11. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the following building. This building was sold through a public auction to be demolished and debris removed. Asset Number Description Disposal 7183 Livestock Barn Sold at Auction (FINANCE 11/3)
12. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the Agricultural Barn/Arena as per motion passed in September 2015. Asset Number Description Disposal 7179 Barn exchanged (FINANCE 11/3)
13. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the following equipment as it was sold at public auction in May: Asset Number Description Disposal 7148 Copier Auctioned 7159 Pitney Bowes Ticket Counter Auctioned 7208 Vacuum Cleaner Auctioned 7175 Gold Metal Popcorn Machine Auctioned 7177 Sears Refrigerator Auctioned 7178 Vulcan Stove Auctioned 7190 Basketball Clock Auctioned 7191 Basketball Floor Auctioned 7193 2 Sections Bleachers Auctioned 7195 Bush Hog Auctioned 7199 4 Poles with Light Fixtures Auctioned 7201 Show Ring Auctioned 7203 Sico Stage Auctioned 7204 Staging and Sound Wings Auctioned 7206 Trailers for Tables and Chairs Auctioned 7207 Trailer/Table and Chair Auctioned 7211 Torch Auctioned (FINANCE 11/3)

REGULAR JURY MEETING

NOVEMBER 9, 2015

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14. Motion to rescind a certain motion of October 12, 2015, to enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the Gunter Branch Library, due to Rapides Parish Library property and/or expansion paperwork is incomplete and not ready at this time. (FINANCE 11/3)
15. Motion to approve Change Order No. 1 for the New Fire Station (Taylor Hill), Rapides Parish Fire District No. 15, for a decreased amount of $8,714.00, revised project amount $288,732.00 and an increase of six (6) days, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers. (FINANCE 11/3)
16. Motion to purchase a Van for the Highway Department in an amount up to $32,000 to replace 2006 Ford Van, Asset # 10098 with excessive mileage, to be paid from Road & Bridge funds as recommended by Shop Manager and Public Works Director. (FINANCE 11/3)
17. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 11/3)
18. Motion to waive the insurance requirements for a Sewage Effluent discharge sewage effluent to the road side ditch in the public right-of-way for Duffle Enterprises, as approved by the Public Works Director and Health Department. (PUBLIC WORKS 11/3)
19. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (PUBLIC WORKS 11/3)

REGULAR JURY MEETING

NOVEMBER 9, 2015

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20. Motion to award the Cooper Road Drainage Improvements Project to Lowe’s Construction, LLC for the amount of $91,700.00 as recommended by the Engineer, Public Works Director and Purchasing Department. (PUBLIC WORKS 11/3)
21. Motion to grant approval to Shea Brooke Ridge Subdivision, located at Lofton Cemetery Road and Magnolia Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith) (PUBLIC WORKS 11/3)
22. Motion to grant approval to West River Acres, located at West River Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plate. (PUBLIC WORKS 11/3)
23. Motion to ratify the President signing the Memorandum of Understanding with Central Louisiana Technical Community College (CLTCC) in collaboration on the WIOA Youth Program. CLTCC will be contributing $10,000.00 to the WIOA Youth Program as we progress toward our mutual performance goals. (WORKFORCE 11/3)
24. Motion to adopt a resolution accepting the construction contract with Regional Construction, LLC, for the Red River Recertification - 19th Louisiana Levee District, Phase I, Height Deficiencies project (40PARA3301) as Substantially Complete, as recommended by the Engineer and Grants Consultant and authorize the President to sign the Certificate of Substantial Completion. (GRANTS 11/3)
25. Motion to amend the Cooperative Endeavor Agreement between the City of Alexandria, Gravity Drainage District No. 1 and Rapides Parish Police Jury to provide payment by the City of Alexandria for the additional services that are required and may be required in the future, by FEMA and REGULAR JURY MEETING NOVEMBER 9, 2015

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GOSHEP and that are approved by the City of Alexandria, Rapides Parish Police Jury and Gravity Drainage District No. 1, as requested by the Gravity Drainage District No. 1 Board and Legal Counsel. (GRANTS 11/3)

26. Motion to request the Rapides Parish Police Jury to issue a Change Order directing Meyer, Meyer, LaCroix & Hixson to proceed with the additional services that are required by FEMA and GOSHEP, payment conditioned upon a final amended Cooperative Endeavor Agreement being executed by the City of Alexandria, Gravity Drainage District No. 1 and Rapides Parish Police Jury, as requested by the Gravity Drainage District No. 1 Board. (GRANTS 11/3)
27. Motion to adopt a resolution to amend the contract with the Rapides Disaster Recovery Alliance, Amendment No. 3 to Work Order No. 2.1, authorizing the planning, engineering, geotechnical investigations and permitting through final plan development for Phase II, Under-seepage Control Berm in the 19th Louisiana Levee District, increasing the contract amount to $249,610.00 from the unobligated program funds, as approved by the State of Louisiana and as recommended by the Consultant Engineer, Meyer, Meyer, LaCroix & Hixson and grant consultant, as a component of the on-going Red River Levee Recertification project as required by the USACE and FEMA and authorize the President to sign same. (GRANTS 11/3)
28. Motion to authorize Legal Counsel to take the necessary legal action against Bear Cat Logging Company for the damage of Evangeline Road (Ward 4, District H) and authorize the President to sign any and all necessary paperwork. (PAROCHIAL 11/3)
29. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Charlie Stewart to the Sewerage District No. 1 Board for a four (4) year term. Term will expire December 14, 2015. (PERSONNEL 11/3)

REGULAR JURY MEETING

NOVEMBER 9, 2015

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30. Motion to acknowledge the nomination of the Chamber of Commerce for the reappointment of Mr. Charles S. Weems, III to the England Economic and Industrial Development District for a four (4) year term. Term will expire October 11, 2019. (PERSONNEL 11/3)
31. Motion to appoint Mr. Gayle Murrell, nominee of Louisiana College, to the Fire District #4 Civil Service Board, for a three (3) year term. Term will expire November 13, 2018. (PERSONNEL 11/3)
32. Motion to appoint one of the replacement nominees of Louisiana College to the Rapides Parish Civil Service Board to fill the unexpired term of Mr. Michael Shamblin (moved to Lake Charles). Term will expire April 14, 2017.

NAMES SUBMITTED BY LOUISIANA COLLEGE: Dennis Dunn Athletic Director and Head Football Coach 150 Ron Mar

Byron McGee Vice President of Institutional Advancement 7915 Hwy 3128

Wade Warren Coordinator for the Department of Biology (PERSONNEL 11/3)

33. Motion to reappoint the nominee of LSU-A, Dr. Haywood B. Joiner, to the Rapides Parish Civil Service Board for a three (3) year term. Term will expire November 10, 2018. (PERSONNEL 11/3)

REGULAR JURY MEETING

NOVEMBER 9, 2015

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34. Motion to change the status of the Secretary and Firefighter/EMT, for Fire District No. 8, from part time to full time and enroll them in the appropriate retirement plan, as requested by the Cotile Volunteer Fire Department Board of Directors, pending Treasurers approval. (PERSONNEL 11/3)
35. Motion to increase the pay rate of Mr. Scott Emery, Secretary and Mr. James Schaefer, Firefighter/EMT, for Fire District No. 8, by $2.00 per hour, effective December 31, 2015, as requested by the Cotile Volunteer Fire Department Board of Directors, pending Treasurers approval. (PERSONNEL 11/3)
36. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2015: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 512 80% 89.26% Pineville - 8 minute 165 80% 82.42% Rapides - 12 minute 228 80% 91.23% Rapides - 20 minute 195 80% 82.45% (INSURANCE 11/3)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

37. Motion to transfer Asset #11220 (2015 – Ford Expedition) from the Rapides Parish Police Jury Asset/Inventory Program and place in the Rapides Parish District Attorney Asset/Inventory Program. (Mr. Moreau)
38. Motion to direct the District Attorney’s Office to take all necessary legal action to collect the Cashier’s Check no. 4000135550 issued by Regions Bank on October 2, 2009 in the amount of $36,000.00 – Purchaser-Sunquest Properties Inc. Legal action authorized includes but is not limited to action against Sunquest Properties, Inc. and Regions Bank. (Mr. Smith) REGULAR JURY MEETING NOVEMBER 9, 2015

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39. Motion to authorize the Public Works Director to approve overtime pay in lieu of compensatory time for Rapides Parish Highway Department employees who respond to emergency call outs after normal business hours effective October 30, 2015. (Mr. Billings)
40. Motion to reject bids received referencing Bid # 2419 (Fire District #2 - Construction of New Station) as the lowest bidder (Tudor Construction Company) was out of the budget parameter. (Mr. Billings)
41. Motion to call for a Public Hearing on December 7th at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2016 Budget. (Mr. Smith)
42. Motion for Legal Counsel to draft a letter to all Justice of the Peace asking for copies of this year’s first three (3) quarterly reports for 2015 and also a letter be sent to all Constables asking for same and/or similar information, to be presented to the Jury for their consideration on additional funding for the 2016 year. (Justice of the Peace & Constable 2016 Salary Study Committee)
43. Motion to accept the resignation of Mr. Bob Stevens on the Zachary Taylor Parkway Commission, (alternate member) waive the thirty (30) day announcement rule and appoint Mr. Jack Daughtry to fill the unexpired term. Term will expire August 31, 2016. (Mr. McGlothlin)
44. Motion to accept Seal Bid s for the Sale of Asset # 5193 (1987 GMC Pumper) and Asset # 6361 (1984 Ford Pumper) as requested by Rapides Parish Fire District # 7. (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

REGULAR JURY MEETING

NOVEMBER 9, 2015

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ADJOURNMENT