May 8, 2017

Posted May 4, 2017

REGULAR SESSION

MAY 8, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 10, 2017 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 5/1)
4. Motion to adopt an “In Memoriam” at the Jury Meeting May 8, 2017, for the late Mr. A. Edmond Hays, former board member of the Rapides Parish Coliseum Authority. (Personnel 5/1)
5. Recognize Plainview Hornets, 2016-2017 Class C District Championship Softball Team.
6. Recognize Alexandria Senior High School 2017 Championship Powerlifting Team.
7. Recognize Hayden R. Lawrence Upper Elementary 2017 Championship Fitness Team. REGULAR MEETING MAY 8, 2017

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8. Recognize Colby Miller from Oak Hill B.A.S.S. 2017 All State Team.
9. Recognize the 2017 Louisiana State Championship Fitness Team.
10. Recognize Ms. Diane Tracey pertaining to Healthy Louisiana. (Personnel 5/1)
11. Recognize Mr. Lee Weeks pertaining to Inglewood Farms.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Appointment to the Lecompte Area Recreation District for the expiring term of Ms. Virginia Bailey. Term will expire June 11, 2017. ***Appointment to the Waterworks District No. 3 Board to fill the expiring term of Mr. Oscar Coody. Term will expire June 10, 2017.

12. Motion to delete from the Rapides Parish Fire District #2 Asset/Inventory Program the equipment below: Asset Description Disposal 10883 Sofa – Station #3 Scrap/Broken (Finance 5/1)
13. Motion to delete from the Rapides Parish Finance Department Asset/Inventory Program the equipment below: Asset Description Disposal 10934 Scanner Scrap/Broken (Finance 5/1)
14. Motion to reject all bids received for Bid # 2541 (Fire Training Facility with Tower), due to all bids received being much more costly than anticipated and not within the budget of Rapides Parish Fire District No. 7, as recommended by the Fire Chief and the Purchasing Agent. (Finance 5/1)
15. Motion to delete from the Rapides Parish Highway Department Asset/Inventory Program the following vehicle. This vehicle was submerged in flood waters and Insurance declared a total loss. REGULAR MEETING MAY 8, 2017

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Asset Number Description Disposal 10436 2001 – Ford Truck Scrap – Insurance to pick up (Finance 5/1)

16. Motion to enter into a contract with CapRisk Consulting Group to provide actuarial valuations for GASB Statement No. 45 – OPEB Reporting and authorize President to sign. (Finance 5/1)
17. Motion to accept the Public Works Director's Report. (Public Works 5/1)
18. Motion to amend and reenact Section 19 ½ - 1 (B)(4)(h) Parks and Recreations, so as to add Section (h) to read: No motorboat, vessel or watercraft can be operated on Kincaid Lake, Cotile Lake or Indian Creek when the waters are closed by declaration of the Rapides Parish Police Jury unless the operation of such motorboat, vessel or watercraft is necessary to protect life or property. (Public Works 5/1)
19. Motion to approve Rapides Parish Roadway Capital Improvement Program 2017-2019, as recommended by the Public Works Director. (Public Works 5/1)
20. Motion to grant approval to Village View Estates, located on Nardrchal Road, Deville, as recommended by Rapides Area Planning Commission and approved by the Public Works Director, subject to the review of Legal Counsel and authorize signing of the plat. (Public Works 5/1)
21. Motion to award Bid #2547 – Various Road Materials (Gravel, Case Course Aggregates and Pit Run) to Various Bidders based of availability of material, bid price and haul distance: Products Description Pine Bluff Sand & Gravel Luhr Brothers E & E Constr uction FMT Aggts. Larry Grayson Item 1A Uncrushed Gravel Size 1

REGULAR MEETING

MAY 8, 2017

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Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

Item 2A Crushed Gravel Size 1 25.00 Item 2B Crushed Gravel Size 2 25.00 Item 2C Crushed Gravel Size 3 22.00 Item 3 Road Gravel 22.00 Items 4 Oversize Rock 25.00 Item 5 Sandy C-3 Gravel 6.00 Item 6 Base Course #610 26.00 24.75 22.10 Item 7A Crushed Stone #4 26.50 26.50 24.10 Item 7B Crushed Stone #67 27.50 26.50 24.10 Item 7C Crushed Stone #8 29.00 28.00 25.45 Item 7D Crushed Stone #57 27.50 26.50 24.10 Item 8A Bed & Filter 4 x 26.50 Item 8B Bed & Filter 3 x 27.50 Item 8C Bed & Filters 6 x

Item 8D Bed & Filter 4 x 27.50 29.00 27.00 Item 9A Rip/Rap Class 30 30.00 29.00 33.00 Item 9B Rip/Rap Class 55 30.00 29.00 33.00 Item 10 – Pit Run 4.95 Contract from May 18, 2017 thru March 31, 2018 with the option to renew as recommended by the Public Works Director and the Purchasing Agent. (Public Works 5/1)

22. Motion to request RAPC issue a building permit to Timothy Joseph Guillory and Tara Carlene Coker Guillory, if Tract 4 and 5 on Derwood Johnson Road meets all requirements of the Code of Ordinances for the Parish of Rapides and to waive the requirement that the lots be in an approved subdivision. (Public Works 5/1)
23. Motion to authorize the Rapides Parish Highway Department to purchase a 2011 F-250 Crew cab 4x4 Pick-up Truck from Hixson Automotive to replace vehicle #10436 that was damaged in the recent flooding in an amount not to exceed $12,500, as recommended by the Public Works Director, to be paid from Road and Bridge Funds. (Public Works 5/1)

REGULAR MEETING

MAY 8, 2017

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24. Motion to authorize MML&H to advertise the Tangent Rail Drainage Improvements Project for bids contingent upon approval by the funding agency. (Grants 5/1)
25. Motion to authorize a Public Hearing on June 5, 2017, for the FY 2013 LCDBG New Sewer project (Contract #724753) at Airbase Road (Phase II) to initiate the grant close-out process. (Grants 5/1)
26. Motion to authorize a Public Hearing on June 5, 2017, for the FY 2014 LCDBG New Sewer project (Contract #733577) at Airbase Road (Phase

• I) to initiate the grant close-out process. (Grants 5/1)

27. Motion to authorize the procurement of appraisal, review appraisal, and/or legal services for the Levee-North Bank-Grant project funded by the Gustav/Ike LCDBG Disaster Recovery Program. (Grants 5/1)
28. Motion to grant occupancy of the unused space in the Lawyers Building, from May 8, 2017 until the District Attorney’s Office can re-occupy 1921 9th Street. (Courthouse 5/1)

AMEND TO ADD: also to provide six (6) temporary parking spaces in the Lawyers Building Parking lot, during the construction of the District

29. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver a not exceeding One Hundred Twenty Thousand Dollar ($120,000) Limited Tax Bond (the "Bond"), of Fire Protection District No. 6 of the Parish of Rapides, State of Louisiana, all in the manner provided for by Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, providing for the employment of bond counsel; and providing for other matters in connection therewith. (Personnel 5/1) REGULAR MEETING MAY 8, 2017

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30. Motion to waive the thirty (30) day announcement rule and appoint Mr. Jimmie Morrison to fill the unexpired term of the late Mr. A. Edmond Hays, on the Rapides Parish Coliseum Authority Board, representing District H. Term will expire December 8, 2018. (Personnel 5/1)
31. Motion to rescind a certain motion of January 9, 2017, appointing Ms. Jimmie Lewis on the Tioga Heritage Museum, due to not living in District A and appoint Ms. Melanie Tole. Term will be determined when Board is formed. (Personnel 5/1)
32. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 539 80% 87.57% Pineville - 8 minute 153 80% 81.70% Rapides - 12 minute 242 80% 95.04% Rapides - 20 minute 228 80% 87.72% (Insurance 5/1)

33. Motion to retain Matt Phillips, Smith, Fontenot & Phillips, to prepare a parish-wide digital map of all Fire Protection Districts in Rapides Parish with the cost to be borne equally by each district. (Insurance 5/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to accept the resignation of Mr. Greg Pharis on the Gas Utility District #2 Board and appoint Mr. Chris Lacombe to fill the unexpired term. Term will expire October 11, 2019. (Resignation letter received after the Committee meeting) (Mr. Billings) REGULAR MEETING MAY 8, 2017

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35. Motion to accept the resignation of Ms. Melba Peart on the Gas Utility District #2 Board and appoint Mr. Ricky Roy to fill the unexpired term. Term will expire October 11, 2019. (Resignation letter received after the Committee agenda was posted) (Mr. Billings)
36. Motion to consider and take action with respect to adopting an ordinance creating Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana; and providing for other matters in connection therewith. (Received after Committee Meeting) (Mr. Overton/Mr. Vanderlick/Mr. Billings)
37. Motion to consider and take action with respect to announcing that the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the levy of a sales and use tax to be held within Fire Protection Sales Tax District No. 18 of the Parish of Rapides, State of Louisiana, at its meeting on Monday June 12, 2017 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (Received after Committee Meeting) (Mr. Overton/Mr. Vanderlick/Mr. Billings)
38. Motion to consider and take action with respect to announcing that the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the levy of a special tax to be held with Fire Protection District No. 19 of the Parish of Rapides, State of Louisiana, at its meeting on Monday, June 12, 2017 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (Received after Committee Meeting) (Mr. Overton/Mr. Vanderlick/Mr. Billings)
39. Motion to announce that the Rapides Parish Police Jury Office intends to levy the 2017 millage rates at a public meeting to be held on June 12, 2017, 3:00 p.m., at the Rapides Parish Courthouse, Police Jury Meeting Room, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, 71301. (Announcement needs to be from Jury meeting to Jury meeting) (Mr. Smith)

REGULAR MEETING

MAY 8, 2017

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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