January 14, 2013

Posted January 10, 2013 REGULAR SESSION JANUARY 14, 2013 3:00 P.M. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENT ON ANY AGENDA ITEM

1. Special Presentation
2. ELECTION OF OFFICERS President Vice President
3. Motion to adopt the minutes of Rapides Parish Police Jury held in Regular Session on December 10, 2012, as published in the Official Journal. Amended motion to layover the adoption of the Rapides Parish Police Jury held in Regular Session on December 10, 2012, as not yet published in the Official Journal.
4. Motion that approved bills be paid. THE FOLLOWING APPOINTMENTS ARE TO BE MADE AT THE NEXT MEETING Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Brian Reed, term will expire February 14, 2013; Communications District for a four (4) year term to fill the expiring term of Sgt. Darrell Basco, representing Parish & City Government, term will expire February 18, 2013; Communications District for a four (4) year term to fill the expiring term of Mickey Christie, representing Parish wide Fire Departments, term will expire February 18, 2013;
5. Motion to adopt a resolution to approve the proposed 2013 budget for the North Louisiana Criminalistics Laboratory Commission. (Finance 1/7)
6. Motion to authorize the president to sign certificates to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2012 thru December 31, 2012 pursuant to LSA-R.S. 48-751-760 have been expended in accordance with the provisions of those statues and other standards established by law. (Finance 1/7)
7. Motion to amend the Rapides Parish Police Jury ordinance as follows: Section 2-21.1(a) WAS CHANGE TO
8. Breakfast $11.50 $7.80
9. Lunch $16.50 $11.50
10. Dinner $29.50 $20.70 total for meals not to exceed forty dollars ($40) per day, plus fifteen (15) percent for tips per day and registration fees. The meal reimbursement only applies when there is overnight travel. Section 2-21.1(b)(2) WAS CHANGE TO
11. Breakfast $17.25 $7.80
12. Lunch $21.85 $11.50
13. Dinner $35.65 $20.70 total for meals not to exceed forty dollars ($40) per day plus fifteen (15) percent for tips per day and registration fees. (Finance 1/7)
14. Motion to adopt a Cafeteria Plan as authorized under Section 125 of the Internal Revenue Code of 1986 and authorize the President to sign the Plan Document and the Summary Plan Description for the Rapides Parish Police Jury’s Flexible Benefits Plan as presented. (Finance 1/7)
15. Motion to accept the Public Works Director’s report. (Public Works 1/7)
16. Motion to enter into an Intergovernmental Agreement with The Village of Forest Hill for 40 hours of a boom tractor for cutting limbs on Stokes Lane and other various roads in the corporate limits, to be paid out of Road District No. 1A funds. (Public Works 1/7)
17. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Public Works 1/7)
18. Motion to authorize the National Boat Racing Association to hold Boat Racing on Kincaid Lake, May 3, 4 and 5, 2013, pending Legal Counsel approval. (Public Works 1/7)
19. Motion to authorize the purchase of material and supplies to re-deck the dock on Cotile Lake at the Public Boat Landing at Hwy 1200 for an estimated amount of between $500 and $600 (dollars);request assistance from the Rapides Parish Sheriff to provide Inmate Labor; to be paid from Watershed Funds; and authorize the President to sign agreement. (Public Works 1/7)
20. Motion to authorize the registration and mileage, in an amount up to $600.00 each, for the Justices of the Peace and Constables to attend the 2013 Justices of the Peace and Constables Annual Training course to be held on February 26, 2013 thru March 1, 2013, in Marksville, to be paid out of the General Fund (Public Works 1/7)
21. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers Conference to be held on April 20-25, 2013 in Des Moines, Iowa. (Public Works 1/7)
22. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, to donate two (2) yards of reclaimed asphalt, for Buckeye High School to put on a culvert at the ball field, pending Legal Counsel approval. (Public Works 1/7)
23. Motion to approve Change Order No. 3 for the construction contract with Crawford Roofing, Inc. for the Rapides Parish Coliseum Wind Retrofit amount of $9,636 (credit back for Contingency fund not used); adjust the Contract Sum to $239,217; and ratify the President’s signature, as recommended by the Project Architect (BH&B) and the Project Manager (RAPC). (Grants 1/7)
24. Motion to accept the contract with Don M. Barron, Contractor, Inc., for the Red River Levee Recertification RRABB, (Location #9) 48” CMP Gravity Drainage Outfall Rehabilitation at Spanish Bayou, CDBG Project No. 40-PARA3305-01, as substantially complete as recommended by Pan American Engineers and authorize the President to sign the certification. (Grants 1/7)
25. Motion to select ALTEC Environmental Consulting, LLC to provide asbestos assessments on approximately sixty (60) homes for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant 97.039 for an amount of $376.22 per home (residence), contingent upon approval from the State of Louisiana Governor’s Office of Homeland Security and Emergency Preparedness. (Grants 1/7)
26. Motion to adopt a Notice of Intent of Sale through the Abandoned/ Adjudicated Property procedures on the property listed below: Tax Debtor Description Jim and Joy Sheriff Lots Seven (7) and Eight (8), Square Two (2) of Lisso Heights Addition. Bearing the Municipal address of: (Parochial 1/7)
27. Motion to waive the thirty day announcement rule and appoint Mr. Gerber

• M. Porter to fill the unexpired term of Mr. Lue Howard, to the Gravity Drainage District No. 1 Board. Term will expire on January 15, 2016. (Parochial 1/7)

22. Motion that the President is appointed to the Rapides Area Planning Commission, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
23. Motion that the President is appointed to the Transportation Policy Committee, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
24. Motion that the President is appointed to the Chamber of Commerce, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
25. Motion that the President is appointed to the Regional Infrastructure Beltway, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
26. Motion to adopt a resolution that the Rapides Parish Police Jury is in favor of becoming a part of the Sister Community Partnership with Shangqiu China, which would enhance Economic & Commercial Trade, Agriculture Exchange, Wholesale Market Exchange, Culture Exchange, Education (Student) Exchange, Training, Tourism and Special Events. (Municipal 1/7) (2/3 VOTE TO ADD TO AGENDA AFTER COMMITTEE)
27. Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel, to attend the 12th annual Municipal Environmental Regulatory Conference, to be held January 16-17, 2013, in Alexandria, Louisiana. (Mr. Perry)
28. Motion to correct a motion for the lease purchase of (1) Rosenbauer Rescue Pumper for Rapides Fire District #8, to be purchased under the LaMax contract #408237, from $243,872.00 to $254,463.00 (corrected amount with added options), to be paid from Fire District No. 8 funds and authorize the Treasurer to secure financing, as recommended by the Cotile Volunteer Fire Department Board of Directors. (Mr. Vanderlick)
29. Motion to authorize the expenses of the Public Works Director to attend the Louisiana Transportation Conference to be held on February 17-20, 2013 in Baton Rouge, LA. (Mr. Vanderlick)
30. Motion to authorize the President to sign the Architect and Engineers contract with Barron, Heinberg and Brocato for the Rapides Parish Coliseum Additions and Renovations contingent upon Legal Council approval. (Mr. Overton)
31. Motion to waive the thirty day announcement rule and reappoint Mr. Jam Downs to the North Louisiana Criminalistics Laboratory Commission for a two year term, term will expire on January 1, 2015. (Mr. Overton)
32. Motion to accept the construction contract for Bid No. 2206 Rapides Parish Sales and Use Tax Office Additions and Renovations as substantially complete and authorize the President to sign necessary documents, as recommended by BH&B, Project Engineer. (Mr. Fountaine/ Mr. Perry)
33. Motion to waive the thirty day announcement rule and reappoint Mr. Henry Corley to the Fire Protection District No. 12, representing the Rapides Parish Police Jury, term will expire January 14, 2015. (Mr. Billings)
34. Motion to authorize to enter into a Cooperative Agreement with Crosstex, LIG, LLC a Louisiana Corporation to relocate and lower a 650’ segment of its Pineville gas main line located in Sections 35 and 36, Township 5 North, Range 1 East, Rapides Parish as part of the Infrastructure for Cluster Development, Coughlin Saunders Industrial Complex, Phase 3 (FP&C No. 05-252-04B-05), as approved by the Louisiana Division of Administration, Facility Planning and Control, and ratify the President’s signature. (Mr. Moreau) ADJOURNMENT

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