August 12, 2019

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted August 8, 2019

REGULAR SESSION

AUGUST 12, 2019 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Recognize Mr. Jim Smolenski and Stacey McMickens, Fit Families of Cenla, on Share the Road signs. (Motion number #33)

Recognize Ms. Esther Dubois concerning flooding on Dixie Street in Alexandria.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 8, 2019 and Special Session July 10, 2019 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the audit report as presented. (Finance 8/5)

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

***Appointment to the England Economic & Industrial Development District, for a four (4) year term, to fill the expiring term of Mr. William Barron. Term will expire September 9, 2019.

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AUGUST 12, 2019

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***Appointment to the England Economic & Industrial Development District, for a four (4) year term, to fill the expiring term of Mr. Dennis Frazier. Term will expire September 9, 2019.

***Appointment to the England Economic & Industrial Development District, for a four (4) year term, to fill the expiring term of Mr. Scott Linzay. Term will expire September 9, 2019.

***Appointment to Fire Protection District No. 18 Board for a one (1) year term to fill the unexpired term of Mrs. Iviana Stewart. Term will expire January 1, 2020.

4. Motion to delete from the Rapides Parish Highway Department the following equipment as it is no longer suitable for public use and will be used for parts. Asset Number Description Disposal 9260 John Deere Tractor Scrap for parts SN# L06420P341344 Purchased 2002 (Finance 8/5)
5. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program the following equipment as it was sold along with Truck (Asset #10377) in January of 2019: Asset Number Description Disposal 10389 Light Bar Sold (Finance 8/5)
6. Motion to delete from the Rapides Parish Fire District No. 5 Asset/Inventory program the following equipment as it is no longer suitable for public use: Asset Description Disposal 10251 Radio – Portable Scrap Purchased - 2007 10252 Radio – Portable Scrap Purchased - 2007 10253 Radio – Portable Scrap Purchased - 2007 10254 Radio – Portable Scrap Purchased - 2007 10255 Radio – Mobile Scrap Purchased - 2007 10256 Radio – Mobile Scrap Purchased - 2007 10257 Radio – Mobile Scrap Purchased - 2007 REGULAR MEETING AUGUST 12, 2019

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10258 Radio – Mobile Scrap Purchased - 2007 10277 Radio – Portable Scrap Purchased - 2007 10278 Radio – Portable Scrap Purchased - 2007 10656 Tank Scrap Purchased - 2010 11362 Radio Scrap Purchased - 2016 11399 HP G4 Notebook Computer Scrap Purchased - 2016 11400 Computer Scrap Purchased - 2016 11401 Computer Scrap Purchased - 2016 8770 Notebook Computer Scrap Purchased - 2001 9338 Ice Machine with Bin Scrap Purchased - 2002 9852 Radio – Portable Scrap Purchased - 2005 9854 Radio – Portable Scrap Purchased - 2005 9858 Radio – Portable Scrap Purchased - 2005 9859 Radio – Portable Scrap Purchased - 2005 9860 Radio – Portable Scrap Purchased - 2005 9881 Radio – Mobile Scrap Purchased - 2005 9948 Pager – Minator Scrap Purchased – 2005 (Finance 8/5)

7. Motion to declare the Portable Building, at the Louisiana Workforce Development Office, as surplus and advertise to receive sealed bids for the sale of same. (Finance 8/5)
8. Motion to donate from Rapides Parish Fire District No. 2, to the Rapides Parish Fire District No. 15, the equipment listed below, as it is no longer compatible with purchase of newer equipment: Asset Description 10014 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) REGULAR MEETING AUGUST 12, 2019

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10015 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10016 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10017 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10018 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10019 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10020 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10021 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10022 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 10023 SCBA Unit with Cylinder Voice Wheel - Drager (Purchased 2005) 9898 SCBA – Drager (Purchased 2005) 9899 SCBA – Drager (Purchased 2005) 9900 SCBA – Drager (Purchased 2005) (Finance 8/5)

9. Motion to delete from the Rapides Parish Fire District No.2 Asset/Inventory Program the equipment listed below as it is scrap and no longer suitable for public use: Asset Description Disposal 7050 Refrigerator Scrap SN #BA5040819 (Purchased 1995) 7054 Air Mask with Case Scrap (Purchased 1995) 7242 Ready Heater Scrap SN #3835512 (Purchased 1996) 7243 Ready Heater (Purchased 1996) Scrap 7935 Kenmore Washer (Purchased 1998) Scrap 8435 Washer Scrap SN #1302867 (Purchased 2000) 9866 Kenmore Dryer Scrap SN #MS0607436 (Purchased 2005) (Finance 8/5)
10. Motion to accept the Public Works Director's Report. (Public Works 8/5)

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AUGUST 12, 2019

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Pitkin, LA 71656, District H, as a Hardship Case. (Proper paperwork has been received) (Public Works 8/5)

12. Motion to approve Ward 10 Recreation District to enter into an Intergovernmental Agreement with the City of Pineville for the donation of surplus field lights. (Public Works 8/5)
13. Motion to adopt a policy on defining “Emergency Work” for All Rapides Parish Police Jury Employees. (Public Works 8/5)
14. Motion to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Barbara A. Warner et al Lot 11, Square 21, Race Track Addition, City of Alexandria Rapides Parish, Louisiana Bearing the municipal address of: Theodore Fountaine, District D (Public Works 8/5)
15. Motion to adopt a resolution stating that the Rapides Parish Police Jury officially issues a public service announcement requesting businesses, trucks, personal vehicles, etc., with respect to flooded streets and high water conditions, be respectful of the damages they may cause to homes and businesses by creating waves/wakes when driving through the waters and request law enforcement agencies to enforce the applicable laws during such occurrences. (Public Works 8/5)
16. Motion to grant approval to Rose Brooke Subdivision, located off Denny Road, Deville, as recommend by Rapides Area Planning Commission and approved by Public Works Director, subject to the review of Legal Counsel and authorize signing of the plat. (Public Works 8/5)

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17. Motion to approve work on shoulder areas of roadway, including wash away and excavated area, repairs, filled and graded, roadway grading and contour repairs to control excessive erosion on shoulder areas of Ussery Road and plant pine seedlings/saplings to prevent/control roadway and shoulder erosion. (Public Works 8/5)
18. Motion to grant approval to Walden Point Subdivision, Phase II, located adjacent to Walden Point, Pineville, as recommended by Rapides Area Planning Commission, pending approval of Public Works Director and Legal Counsel and authorize the signing of the plat. (Public Works 8/5)
19. Motion to grant approval to Cotton Country Subdivision, located on Locker Road, Kolin, as recommended by Rapides Area Planning Commission and Public Works Director, pending approval of Legal Counsel and authorize the signing of the plat. (Public Works 8/5)
20. Motion to grant approval to Refuge Flatts Subdivision, located at Doshie Road and Refuge Road, Glenmora, as recommended by Rapides Area Planning Commission and Public Works Director, pending approval of Legal Counsel and authorize the signing of the plat. (Public Works 8/5)
21. Motion to authorize the following: 1) reappoint to the Rapides Workforce Development Board the following list of members for additional terms and,

2. sign nomination forms for Gary Perkins, Owner/Partner of WildWood Pizza, Sally Cowan, Executive Director for Cenla Community Action Committee, Inc., Marianne Dore, Senior Talent Acquisition Specialist for Crest Operations and Justin Giallonardo, President of Business Development for D’Argent Companies to replace Michael Johnson, Joan Lee, Sarah Sasser and Yoel Borges and, 3) sign a letter addressed to the Louisiana Workforce Commission concerning reappointments and new members.

Members (Reappointments) New Term Dates Connie Baker 10/1/2019 – 10/1/2022 Cynthia Baker 10/1/2019 – 10/1/2022 Marianne Dore’ 10/1/2019 – 10/1/2022 Landry Ducote 10/1/2019 – 10/1/2022 Justin Giallonardo 10/1/2019 – 10/1/2022 Bill Higgins 10/1/2019 – 10/1/2022 Paula Johnson 10/1/2019 – 10/1/2022 REGULAR MEETING AUGUST 12, 2019

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Toni Johnson 10/1/2019 – 10/1/2022 Kashawna Jones 10/1/2019 – 10/1/2022 Wayne Kusmierczyk 10/1/2019 – 10/1/2022 Tommy Peek 10/1/2019 – 10/1/2022 Lloyd Price 10/1/2019 – 10/1/2022 Deborah Randolph 10/1/2019 – 10/1/2022 Jimmy Sawtelle 10/1/2019 – 10/1/2022 (Workforce 8/5)

22. Motion to ratify authorization for the Rapides Parish Police Jury to enter into an annual lease agreement with the Cenla Community Action Committee, Inc. for 110 square feet of office space in the Rapides Business and Career Solutions Center at a rate of $18.8945 per square foot ($173.19 per month) with proceeds appropriated to the Office of Economic and Workforce Development and authorize the President to Sign the lease and the Treasurer to amend the budget. (Workforce 8/5)
23. Motion to adopt an amendment to the Rapides Parish Code of Ordinances, Chapter 3 – Airports – Article III – Alexandria Airfield [England Air Force Base], Sec. 3 – 93 and Sec 3 – 94, to comply with Rapides Area Planning Commission Zones Map. (Parochial 8/5)
24. Motion to appoint Mr. Cornelius Coleman to the Gravity Drainage District No. 1 Board to fill the unexpired term of Mr. Richard Quinney. Term will expire January 15, 2020. (Personnel 8/5)
25. Recognize Ms. Elaine Morace, OEWD Director; Mr. Dennis Woodward, Public Works Director and Ms. Linda Sanders, Civil Service Director for an update and plan of action to help fill the vacancies at the Rapides Parish Highway Department. (Personnel 8/5)
26. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2019: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 493 80% 83.57% Pineville - 8 minute 152 80% 82.89% REGULAR MEETING AUGUST 12, 2019

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Rapides - 12 minute 196 80% 84.18% Rapides - 20 minute 160 80% 83.13% (Insurance 8/5)

27. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2019), Grant #EMT-2019-EP-00006-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the OHSEP Director and President to sign related documents. (Insurance 8/5)
28. Motion to ratify authorization for the President to sign the State of Emergency Proclamation for Rapides Parish, issued by the President for the Invest 92L that is expected to become a hurricane and torrential rains producing 15 inches of rain, damaging winds and widespread power outages on the 11th day of July, 2019. (Insurance 8/5)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

29. Motion to take the advice of Special Legal Counsel, Mr. Steve Crews, to accept the Compromise Settlement in accordance with the written terms on the lawsuit of Rapides Parish Police Jury vs. Margaruette H. Beard, et al, Civil Suit No. 256-988, 9th Judicial District Court, Division “F”, in the amount of $200,000.00 under the terms set forth and authorize the President to sign any necessary documents. (Mr. Fountaine)
30. Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY19/FY20 Workforce Innovation and Opportunity Act (WIOA) Program in the total of $1,180,842 (Adults, Dislocated Workers, and Youth) and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Smith)

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31. Motion to approve the Amendment #2 to the PY2018/FY2019 Fund Contract, with the Louisiana Workforce Commission, for an increase in the amount of $1,716 in the Adult, Dislocated Worker and Youth programs. In addition, $65,728 of FY2019 Dislocated Worker Funds are being transferred to Other Transfer Funds to be used as FY2019 Adult Program funds and authorize the President to sign the amendment and the Treasurer to amend the budget as necessary. (Mr. Smith)
32. Motion to authorize Mr. Roger Burnette, 12862 Highway 165 South, Glenmora, LA 71433, District H, as a Hardship Case. (Proper paperwork has been received) (Mr. Billings)
33. Motion to sponsor an application to the Louisiana Department of Transportation and Development for the placement of Share the Road signs on State Highways in Rapides Parish and to allow the placement of Share the Road signs on certain roads maintained by the Rapides Parish Police Jury, as recommended by the Public Works Director. (Mr. McGlothlin)
34. Motion to award Bid No. 2760 (Chip Sealing Various Roads District H) to the lowest bidder, Dreher Contracting, LLC for the amount of $391,366.00, as recommended by the Parish Engineer and Purchasing Agent. (Mr. Overton)
35. Motion to award Bid #2764 (Runway 9-27 Rehabilitation at Esler Field Regional Airport (ESF)) to the low bidder, Diamond B. Construction Company, LLC for the amount of $2,010,481.00 contingent upon concurrence of Award from the funding agencies and contingent upon adequate project funding and contingent upon successful submission and receipt of the Part B- Supplemental Bid Information and authorize the President to sign all necessary documents. (Mr. Moreau)
36. Motion to authorize a contract with Pan American Engineers to assist in securing the Right-of-Way for the replacement of bridges through the Federal Off System Bridge Program and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Billings)

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37. Motion to award Bid #2758 (Micro Surfacing Various Roads District A, B, C, D & H to the lowest bidder, Vance Brothers, Inc. for the amount of $212,036.65 as recommended by the Parish Engineer and the Purchasing Agent. (Mr. Vanderlick)
38. Motion to extend parish maintenance of Menard Wise Road (Ward 2, District E) an additional 0.25 miles pending the dedication of a 50 foot right-of-way, as recommended by the Public Works Director. (Mr. Vanderlick)
39. Motion to amend a motion of July 8, 2019, Chapter 21 – SPECIAL DISTRICTS, ARTICLE 1. – FIRE PROTECTION, DIVISION 1 – DISTRICT NO. 2, Subdivision A.1. – Fire Prevention, Section 21-4, so as to add Section 21-6 to Section 21-8, as recommended by Fire District No. 2 Fire Chief. (Mr. McGlothlin)
40. Motion to adopt a resolution to endorse Mr. Sean McGlothlin for Executive Board Member of Region 8 of the Louisiana Police Jury Association, copy of this resolution to be sent to the Region Eight Police Juries. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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