October 12, 2015

Posted OCTOBER 8, 2015

REGULAR SESSION

OCTOBER 12, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 14, 2015 and Special Session on September 21, 2015, as published in the Official Journal.
2. Motion that approved bills be paid. (FINANCE 10/5)
3. Motion to accept the Treasurer’s Report. (FINANCE 10/5)
4. Motion to recognize and present a plaque to Miss Ashley Mitchell for being an outstanding power lifter and helping the United States Girls National Team win the 2015 International Powerlifting Federation (IPF) Sub-Junior Nationals in Prague and adopt a resolution proclaiming October 12, 2015 as Ashley Mitchell Day. (Mr. McGlothlin)

REGULAR JURY MEETING

OCTOBER 12, 2015

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5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Jeanette Rachal Part of Lot Thirty-Three (33) of McMain Subdivision Bearing the Municipal address of:

Annette Parker 50’ on W. Side of Church being 1.377 Acres on Bayou Marie, 50’ x 120’ on West side of Church, Wardville Subdivision Bearing no municipal address: Pineville

Albert Lemons, et al Lot Eleven (11) of Square Seven

• (7) of the Alexandria Land & Improvement Company, Ltd’s West Alexandria Addition Bearing the Municipal address of: (FINANCE 10/5)

6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on parts of Lots Number Seven (7) and Eight (8) of Square Thirty-Two (32) of South Alexandria Land Company Addition, bearing the Municipal address of 1131 Vance Street, Alexandria, to Anita Hinkston for the consideration of $1,600.00 cash. (FINANCE 10/5)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Twenty-Two (22) of Rose Marie Subdivision bearing the municipal address of 4021 Rose Marie Street, Alexandria, to Orlene McHanney for the consideration of $405.86 cash. (FINANCE 10/5)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on a portion of Lots Three (3) and Four (4) of Square Twenty Four (24) to the City of Alexandria, bearing the municipal address of 1419 Fourth Street, Alexandria, to Steve Cook for the consideration of $1,800.00 cash. REGULAR JURY MEETING OCTOBER 12, 2015

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(FINANCE 10/5)

9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on portions of Lots Two (2) and Three (3) of Square Twenty Four (24) to the City of Alexandria, bearing the municipal address of 1421 Fourth Street, Alexandria, to Steve Cook for the consideration of $5,466.67 cash. (FINANCE 10/5)
10. Motion to enter into a Professional Services Agreement with Alliance Design Group for the architectural work associated with the Gunter Branch Library as requested by the Rapides Parish Library Board of Control; contingent upon Legal Counsel’s approval, to be paid with Library Funds; and authorize the President to sign all necessary documents. (FINANCE 10/5)
11. Motion to delete from the Rapides Parish Police Jury Finance Department the following equipment as it is broken and no longer suitable for public use: Asset Description Disposal 10771 Scanner – Fujitsu 6010-N Scrap (FINANCE 10/5)
12. Motion to ratify authorization for the President to sign certificates to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2014 thru December 31, 2014 pursuant to LSA-R.S. 48-751-760 have been expended in accordance with the provisions of those statues and other standards established by law. (FINANCE 10/5)
13. Motion to authorize the President to sign a “Proposal with Scope of Work” from Petron, LLC for the new Morgue on John Allison Drive, PAE No. 10183, for a 30 kw generator, extension of gas service, City of Alexandria gas tap and meter and a through wall HVAC unit at a total cost of $27,219.00, as recommended by Pan American Engineers, and approved by the Treasurer. (FINANCE 10/5)

REGULAR JURY MEETING

OCTOBER 12, 2015

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14. Motion to delete from the Fire District No. 2 Asset/Inventory Program the following equipment as recommended by the Fire Chief:

Asset Number Description Disposal Asset # 6917 Kenmore Refrigerator scrap Asset # 7934 Kenmore Dryer scrap Asset # 5383 Kenmore Washer scrap Asset # 8800 Stove scrap (FINANCE 10/5)

15. Motion to enter into a contract with Huddleston Smith Wealth Management to provide investment services and authorize the President to sign same. (FINANCE 10/5)
16. Motion to authorize Fire District 2 to purchase four (4) Lifepak 12 cardiac monitor/defibrillators and accessories from Fire District #5 (Oak Hill Fire Department) in the amount of $8,000.00, as recommended by Fire District 2 Fire Chief. (FINANCE 10/5)
17. Motion to enter into a contract agreement with Humana Insurance Company to provide Medicare coverage for retirees over 65, as recommended by the Insurance Committee and authorize the President to sign same. (FINANCE 10/5)
18. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 10/5)
19. Motion to authorize Mr. Donald G. Tyler, 156 Clifton Road, Clifton, Louisiana as a Hardship Case, pending proper certification. (PUBLIC WORKS 10/5)

REGULAR JURY MEETING

OCTOBER 12, 2015

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20. Motion to enter into an Intergovernmental Agreement with the Village of McNary, to authorize the Rapides Parish Highway Department to provide eight (8) hours of ditch work and eight (8) hours of work on the side of the roads with the extended boom tractor throughout the village, as requested by the Mayor with cost to be paid out of Town’s portion of Road District 1A Maintenance Funds and authorize the President to sign. (PUBLIC WORKS 10/5)
21. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to provide an inmate labor crew for approximately forty (40) hours with supervision and the necessary equipment to cut and clean ditches/drainage in the Town of Glenmora, as requested by the Mayor with cost to be paid out of Town’s portion of Road District 1A Maintenance Funds and authorize the President to sign. (PUBLIC WORKS 10/5)
22. Motion to authorize Mr. Ronald D. Tyler, 171 Clifton Road, Clifton, Louisiana as a Hardship Case, pending proper certification. (PUBLIC WORKS 10/5)

Louisiana, as a Hardship Case, pending proper certification. (PUBLIC WORKS 10/5)

24. Motion to acknowledge and accept right-of-way donation for Mimosa Lane filed in Rapides Parish Conveyance Record 473, pages 160-162, dated February 22, 1955 and accept additional right-of-way dedications from adjacent property owners (Ward 10, District A) as recommended by Public Works Director and authorize the President to sign all necessary documents. (PUBLIC WORKS 10/5)
25. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte, for the Rapides Parish Highway Department to furnish labor and equipment for approximately 10 to 12 hours, to mow the levee around the Sewer Pond at the dead-end of Sugar Street, to be paid out of Road District 3A Maintenance funds, Town’s portion and authorize the President to sign same. (PUBLIC WORKS 10/5) REGULAR JURY MEETING OCTOBER 12, 2015

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26. Motion to authorize the Rapides Parish Highway Department to accept quotes and purchase a new heavy duty dual axle trailer with air brakes from the lowest quote in an amount not to exceed $25,000, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (PUBLIC WORKS 10/5)
27. Motion to appoint Attorney at Law, Ms. Bridgett Brown, to represent the absentee landowner of a certain property located at 7011 Isabella Drive, Alexandria, LA, to be condemned in order to perfect service, as recommended by Legal Counsel. (PUBLIC WORKS 10/5)
28. Motion to approve the design and engineering documents for the Masonic Drive Drainage Improvement Project as developed by Ballard, CLC and approve the Rapides Area Planning Commission to submit the same to the Governor’s Office of Homeland Security and Emergency Preparedness for review and approval of Phase II (Construction). (GRANTS 10/5)
29. Motion to adopt a resolution to grant authority to proceed with the Spanish Bayou/Huffman Creek (40PARA3305) Phase II Project, subject to approval by the State of Louisiana Office of Community Development Disaster Recovery Unit and Red River, Atchafalaya and Bayou Boeuf Levee District providing $500,000 towards the implementation of the project. (GRANTS 10/5)
30. Motion to adopt a resolution to approve Amendment No. 4, to Work Order No. 2.5, to the Engineering Services Agreement with Rapides Disaster Recovery Alliance, for extended services, including the preparation and development of the required Levee Operation Plan and Maintenance Plan, increasing the contract amount by $108,392.00, from unobligated project contingency funds, as requested by the Consultant Engineers and authorize the President to sign same. (GRANTS 10/5)

REGULAR JURY MEETING

OCTOBER 12, 2015

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31. Motion to adopt a resolution authorizing the Rapides Parish District Attorney’s Office to file a petition for declaratory judgement on whether the RV ordinances pertain to the Hidden Treasurer RV Park and authorize the President to sign any necessary documents. (PAROCHIAL 10/5)
32. Motion to authorize the Public Works Director to hire a temporary mechanic’s helper at a rate of pay of $10.00 per hour and to hire a temporary employee to operate the ditch cleaning tractor through the winter at a rate of pay of $9.75 per hour and to hire a temporary assistant trapper at the rate of $9.75 per hour, to be paid from the Road & Bridge Salary line item. (PERSONNEL 10/5)
33. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 489 80% 85.69% Pineville - 8 minute 153 80% 83.01% Rapides - 12 minute 212 80% 84.91% Rapides - 20 minute 173 80% 84.97% (INSURANCE 10/5)

34. Motion to name Steve Fontenot of Smith, Fontenot & Philips, as the Project Engineer for the construction of a new Rapides Parish Fire District recommended by the Fire Chief Randy McCain, to be paid from Fire District No. 2 funds and authorize the President to sign any and all necessary documents. (INSURANCE 10/5)
35. Motion to authorize the Parish OHSEP Director to sign the Act of Transfers and Property Control forms for Equipment purchased and acquired under State Homeland Security Grant Program – 2011-SS00124-S01 with the following Agencies: Rapides Parish Sheriff’s Office City of Pineville, Fire Department City of Pineville, Police Department Town of Forest Hill, Police Department (INSURANCE 10/5) REGULAR JURY MEETING OCTOBER 12, 2015

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

36. Motion to have Alliance Design Group prepare a grant application from the Greater Alexandria Economic Development Authority (GAEDA) to be used to procure a portable basketball floor and goals for the Rapides Parish Coliseum in the amount of $ 170,000 and authorize the President to sign. (Mr. Overton)
37. Motion to authorize the President to send a letter that the Rapides Parish Police Jury is in support of Rapides Parish for inclusion within the Service Area of Foreign-Trade (FTZ) No. 261, as requested by Mr. Jon Grafton, Director, England Economic & Industrial Development District. (Mr. Billings)
38. Motion to adopt a resolution to the LA DOTD, Division of Administration, to provide funds for Airport Improvements, Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager and Pan American Engineers. (Mr. Moreau)
39. Motion to authorize the submission of a Capital Outlay grant application for Phase III of the Gustav/Ike North Bank -Grant Parish Levee Recertification Project, (40PARA -3301) for certain work such as design, permitting and construction of an Under -seepage Control Berm and associated land acquisition as requested by Project Administrators, Frye/Magee, LLC. (Mr. Billings)

REGULAR JURY MEETING

OCTOBER 12, 2015

pg. 9

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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