December 14, 2020

OF DECEMBER 7, 2020 3:00 P.M.

Posted December 10, 2020 PUBLIC NOTICE

Pursuant to JBE 168-2020 issued on November 25, 2020

PUBLIC GATHERINGS LIMITED

Public gatherings are restricted to 50% of the total occupancy of the State Fire Marshal, and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury meeting to 28 members of the public, on a first come basis, in accordance with Modified Phase 2 restrictions.

Face Masks and temperature checks are mandatory to enter Parish Courthouse

Craig Smith, President

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted December 10, 2020

REGULAR SESSION

DECEMBER 14, 2020

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT

PUBLIC COMMENTS

ARE ONLY ALLOWED

ON AGENDA ITEMS

PLEASE BE SURE TO SIGN IN ON THE SIGN IN SHEET AND PUT THE NUMBER OF THE ITEM YOU WOULD LIKE TO SPEAK ON. STAND TO BE RECOGNIZED ON THAT ITEM. THERE IS A THREE (3) MINUTE TIME LIMIT TO SPEAK PER PERSON

JUROR COMMENTS

REGULAR MEETING

DECEMBER 14, 2020

pg. 2

Presentation of Service Awards:

FIRE DISTRICT NO. 2

15 Years James Babb Jonathan Guillot Benjamin Holloway Justin Smith

10 years Travis Melder

HIGHWAY DEPARTMENT

15 Years Melissa Newcomb

10 Years Allen Hoyt

SALES TAX

15 Years Sherrie Newcomb

CIVIL SERVICE

15 Years Linda Sanders

RETIREMENT

Malcolm Brossett Charles Melton III Quincey Mills Dennis Woodward Robert B. Kelly Merritt Post Debra LeBlanc

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on October 12, 2020, Special Session on October 26, 2020 and Regular Session on November 9, 2020 as published in the Official Journal.
2. Motion that approved bills be paid.

REGULAR MEETING

DECEMBER 14, 2020

pg. 3

3. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Six (6) and Seven (7) of Square Sixteen (16), Fair Grounds and Machine Shop Addition, bearing the municipal address of 3724 15th Street, Alexandria to Ursherell Lafa’nae’ Price for the consideration of $1,333.33 cash. (Finance 12/7)
4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Eight (8), Square Eighteen (18), Broadmoore Place and ADJ Six (6) feet of Revoked Alley, bearing the municipal address of 1011 24th Street, Alexandria to Angela Eldridge for the consideration of $892.74 cash. (Finance 12/7)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot Ten (10) of Resubdivision of Part Square Twenty (20), Ariail Marye Addition, bearing the municipal address of 2303 Ninth Street, Alexandria to Marcus M. Taylor for the consideration of $1,666.66 cash. (Finance 12/7)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Thirteen (13) of Square Three (3) New Enterprise Alexandria, LA, to Ke’Yanna Brown for the consideration of $3,000.00 cash. (Finance 12/7)
7. Motion to adopt an ordinance adopting the operating budget and revenues and expenditures for certain funds for the fiscal year beginning January 1, 2021 and ending with December 31, 2021, in accordance with LA R.S. 39:1309-1310, excluding the General Fund Budget, as recommended by the Treasurer. (Finance 12/7)
8. Motion to authorize the Treasurer to amend the budget as necessary. (Finance 12/7)

REGULAR MEETING

DECEMBER 14, 2020

pg. 4

9. Motion to rescind a certain motion adopted October 14, 2019 to advertise cleaning the Dome of the Rapides Parish Coliseum. The dome was damaged beyond repair during Hurricane Laura. (Finance 12/7)
10. Motion to delete from the Rapides Parish Highway Department Asset/Inventory Program the below listed asset as it was destroyed in Tornado in 2019 and demolished in 2020 as recommended by the Purchasing Agent. Asset Number Description Disposal 4831 Highway Department Demolished Building Complex (Finance 12/7)
11. Motion to authorize to advertise for the removal of timber from the Pauper’s Field behind Buhlow Lake and declare the timber as surplus, as requested by the Public Works Director. (Finance 12/7)
12. Motion to delete from the Rapides Parish Fire Protection District No. 14 the items listed below as they are no longer suitable for public use: Asset number Description Disposal 9275 Chainsaw Scrap–damaged in storm 20” Ventilation 9276 Chainsaw Scrap–damaged in storm 20” Ventilation (Finance 12/7)
13. Motion to purchase Ram Promaster Mini Cargo Van off State Contract, to be paid out of Fire Protection District No. 3 funds, as requested by Alpine Volunteer Fire Department Board of Directors. (Finance 12/7)
14. Motion to award Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) to the low Bidder, Gilchrist Construction Company, LLC of Alexandria, Louisiana and to authorize the Parish President to execute contracts, task orders, and change orders between the Rapides Parish Police Jury and Gilchrist Construction Company, LLC, as recommended by Pan American Engineers, LLC. (Finance 12/7) REGULAR MEETING DECEMBER 14, 2020

pg. 5

15. Motion to award Contract “B” Concrete Pavement and Sidewalk Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) to the low Bidder, Progressive Construction Company, LLC of Alexandria, Louisiana and to authorize the Parish President to execute contracts, task orders, and change orders between the Rapides Parish Police Jury and Progressive Construction Company, LLC as recommended by Pan American Engineers, LLC. (Finance 12/7)
16. Motion to authorize Rapides Parish Fire District No. 5 to remove Asset# 10957 (2013 Ford Expedition – VIN# 1FMJU1G52DEF58923) from the Asset/Inventory Program and sell to Rapides Parish Fire District No. 11, for the amount of $12,000.00, as agreed upon by both boards and authorize the President to sign necessary documents. (Finance 12/7)
17. Motion to approve the amended budget for the calendar year 2020 and the proposed budget for calendar year 2021, as requested by the North Louisiana Criminalistics Laboratory as recommended by the Treasurer. (Finance 12/7)
18. Motion to delete from the Rapides Parish Courthouse Parking Garage Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 10108 Parking Gate System Scrap – to be auctioned 8416 Cash Register Scrap – to be auctioned (Finance 12/7)
19. Motion to accept the Public Works Director's Report. (Public Works 12/7)
20. Motion to authorize Ms. Lana Davis, 25 G. Davis Road, Glenmora, Louisiana, as a Hardship Case. (Pending proper certification). (Public Works 12/7)

REGULAR MEETING

DECEMBER 14, 2020

pg. 6

21. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana State University at Alexandria (LSUA) as the One-Stop Operator in compliance with:

Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one -stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local/state procureme nt policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One -Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than January 1, 2021, in the amount of $24,000.00, to begin January 1, 202 1 and end on December 31, 2021, with option to renew for three (3) years and have Treasurer to amend the budget accordingly. The funding for this contract will come from WIOA grant funds. (Workforce 12/7)

22. Motion to ratify authorization for Rapides Parish Fire District No. 14 to submit a grant application to the Volunteer Fire Assistance Program administered through the Louisiana Department of Agriculture and Forestry and to accept the funds for purchasing Bunker Gear, etc., for new members, as requested by the Flatwoods Volunteer Fire Department Board of Directors and authorize the President to sign necessary documents. This is a 50% matching fund program with a total award of $5,320.82. (Grants 12/7)
23. Motion to hold a public hearing January 11, 2021, on the demolition of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure located at Apartment 24 Section 4, T3N-R1W, Ward 1, Rapides Parish Alexandria LA 71301 (Parochial 12/7)

24. Motion to grant a moratorium on the prohibition of December 19, 2005 motion and allow a Permit to be issued for the placement of FEMA Manufactured Homes and Travel Trailers for temporary occupancy for residents displaced by Hurricane Laura or Hurricane Delta, for a period not to exceed six (6) months from date of permit, subject to all Louisiana REGULAR MEETING DECEMBER 14, 2020

pg. 7

Department of Health & Hospital rules, regulations, and Building Code inspections. Any extension of time must be approved by the Rapides Parish Police Jury. (Parochial 12/7)

25. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Eugene Jones to the Rapides Finance Authority Board for a six (6) year term. Term will expire December 8, 2026. (Personnel 12/7)
26. Motion to waive the thirty (30) day announcement rule and appoint Mr. Kenneth McNeely to the Ward 10 Recreation Board, to fill the unexpired term of Mr. Kevin Vanek. Term will expire January 14, 2022. (Personnel 12/7)
27. Motion to create one additional fulltime Firefighter/Operator position for Fire Protection District No. 3, as requested by Alpine Volunteer Fire Department Board of Directors, effective January 3, 2021. (Personnel 12/7)
28. Motion to waive the thirty (30) day announcement rule and reappoint Mr. John Bradas to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2024. (Personnel 12/7)
29. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Max Johnston to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2024. (Personnel 12/7)
30. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Don Holloway to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2024. (Personnel 12/7)

REGULAR MEETING

DECEMBER 14, 2020

pg. 8

31. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Marion Chaney to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2024. (Personnel 12/7)
32. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Matt Johns to the Regional Steering Committees of Provisional Watersheds 1, 2, 4, and 5 for a one (1) year term. Term will expire December 31, 2021. (Personnel 12/7)
33. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2020:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 498 80% 86.55 % Pineville - 8 minute 172 80% 83.72 % Rapides - 12 minute 204 80% 84.80 % Rapides- 20 minute 157 80% 82.80 % (Insurance 12/7)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to authorize the renewal of the Rapides Parish Police Jury Worker’s Compensation Insurance for 2021 with PGRMA/CCMSI for $188,056 and authorize the President to sign the same. (Mr. Overton)
35. Motion to appoint Mr. Russell Flowers to fill the unexpired term of the late Mr. Otha Hailey on the Waterworks District No. 3 Board. Term will expire May 1, 2021 and waive the thirty (30) day announcement rule and reappoint Mr. Russell Flowers to Waterworks #3 for a five (5) year term. Term will begin May 1, 2021. (Mr. Moreau) REGULAR MEETING DECEMBER 14, 2020

pg. 9

36. Motion to authorize the Purchasing Agent to advertise for RFQ for Engineering Services and RFP for Project Management Services for the Louisiana Watershed Initiative Regional Capacity Building Grant Program. (10/14/2019 Jury approval) (Mr. Smith)
37. Motion to approve and pay $73,000 out of contract retainage to the contractor as Final Payment on Rapides Parish Project #2743 and approval of deduction of contractual delay penalties. (Mr. Smith)
38. Motion to declare the dates of Thursday, December 23 and Friday, December 24, 2021 as the dates to be taken for the holidays of Christmas Eve and Christmas Day in 2021 and the dates of Thursday, December 30 and Friday, December 31, 2021 as the dates to be taken for the holidays for New Year’s Eve and New Year’s Day. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at