December 12, 2016

Posted December 8, 2016

REGULAR SESSION

DECEMBER 12, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on November 14, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 12/5)
4. Motion to adopt an “In Memoriam” for the late Mr. Charlie Stewart, former Police Juror, of the Rapides Parish Police Jury, as presented at the December 5, 2016 Committee Meeting. (December Committee 12/5)
5. Presentation of plaques to Pineville High School Powerlifting Team for competing in the World Powerlifting meet and helping USA Place 1st overall. (Mr. Bishop)

REGULAR MEETING

DECEMBER 12, 2016

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6. Presentation of Service Awards to Rapides Parish Police Jury employees for their years of service.

FIRE DISTRICT NO. 2

James Babb - 10 Shea Smith - 15 Jason Warren - 15 Destin Harris - 20 Gary Leggett - 30

HIGHWAY DEPARTMENT

Malcolm Brossett - 10 Ronald Guidry - 15 Stelle Floyd - 20 Ricky Smith - 20 Kenneth Sterling - 20 Dallas Lewis - 35 Jimmie Cloessner - 40

SALES TAX OFFICE

Rhonda Forbish - 10 Amy Gagnard - 10 Vance Reynolds - 10 Midge Guillot - 15 David Humphries - 20

POLICE JURY FINANCE DEPARTMENT

Vickie Sergent - 10 Theresa Pacholik - 15

POLICE JURY ADMINISTRATION OFFICE

Wendy Grahn - 10 (PERSONNEL 12/5)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Mr. Darren Sigur for a one (1) year term on the Alexandria/Pineville Area Convention Bureau Board. Term will expire February 8, 2017 ***TC Barfield for a five (5) year term on the Cheneyville Recreation District. Term will expire February 13, 2017. ***Sgt. Darrell Basco for a four (4) year term on the Communications District Board, representing Parish & City Government. Term will expire February 18, 2017. ***Mr. Mickey Christie for a four (4) year term on the Communications District Board, representing Parishwide Fire Departments. Term will expire February 18, 2017. ***Henry Corley for a two (2) year term on the Fire District No. 12 Board. Term will expire January 14, 2017. REGULAR MEETING DECEMBER 12, 2016

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***Mr. Samuel G. Stokes for a two (2) year term on the Fire District No. 17 Board. Term will expire January 1, 2017. ***Mr. William Hilton for a two (2) year term on the North Louisiana Criminalistics Laboratory Commission. Term will expire January 14, 2017. ***Mr. Craig Smith for a one (1) year term on the Rapides Area Planning Commission, as the Chief Executive Officer. Term will expire January 9, 2017. ***Mr. Craig Smith for a one (1) year term on the Chamber of Commerce, as Chief Executive Officer. Term will expire January 9, 2017. ***Mr. Craig Smith for a one (1) year term on the Regional Infrastructure Beltway Commission, as Chief Executive Officer. Term will expire January 9, 2017. ***Mr. Craig Smith for a one (1) year term on the Transportation Policy Committee, as Chief Executive Officer. Term will expire January 9, 2017. ***Mr. Kevin Vanek for a five (5) year term on the Ward 10 Recreation District Board. Term will expire January 14, 2017.

7. Motion to grant an extension to the Louisiana Wildlife & Fisheries, to extend the date of the drawdown on Indian Creek as authorized on August 8, 2016, from December 15, 2016 to January 15, 2017, as requested by Louisiana Wildlife & Fisheries Agent, Christy Butler. (December Committee 12/5)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Four (4) of Square Thirty-Seven

• (37) of the South Alexandria Land Company Addition to the City of Alexandria, together with all improvements thereon. Said Lot having a front on Harris Street of Fifty (50) feet, by a depth of One Hundred and Fifty (150) feet. Bearing the municipal address of 2317 Harris Street, Alexandria to Ms. Jo Anna Williams, authorized agent for Second Evergreen Baptist Church for the consideration of $1,933.33 cash. (FINANCE 12/5)

9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Three (3) of Block Thirty-Seven

• (37) of the South Alexandria Land Company Addition to the City of Alexandria, together with all improvements thereon. Said Lot having a front of Fifty (50) feet on Harris Street and running back between parallel lines the distance of One Hundred and Fifty (150) feet to Lot Fourteen (14) in the rear, bounded on one side by Lot Two (2) and on the other side by Lot Four of same square, together with all the building and improvements thereon. Bearing the municipal address of 2319 Harris Street, Alexandria, to Ms. Jo REGULAR MEETING DECEMBER 12, 2016

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Anna Williams, authorized agent for Second Evergreen Baptist Church, for the consideration of $2,755.33 cash. (FINANCE 12/5)

10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Twenty-Six (26) and TwentySeven (27) of Square Four (4) of Lincoln Place Subdivision, being more particularly described by Plat of said subdivision, Plat Book Eight (8), Pages 120-121, of the Plat records of Rapides Parish. Bearing the municipal consideration of $1,000.00 cash. (FINANCE 12/5)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Section Fifty-Two (52), Township Four (4) North, Range One (1) East, being part of Lots 25 & 26 of the A. F. McMain Subdivision, and more particularly described as follows: Begin at the point where the East line of the McMain Subdivision intercepts the North line of the Right-of-Way on the Bayou Maria Road, being the Southeast corner of a Four acre tract acquired by Charles M. Saucier from Williams Eugene Ward by deed dated Nov. 5, 1937, recorded in Conveyance Book Two-Hundred and Eighteen (218), page One-Hundred and Twenty-Five (125); then North Seventy-One (71) degrees Fifty (50) minutes West for a distance of Fifty-Two (52) feet to a point, the distance between which point and the point of beginning constitutes the frontage of the tract herein described on the said Bayou Maria Road; from said frontage of the said road run back between lines parallel, North Thirty-Nine (39) degrees Fifteen (15) minutes East to the northern line of said tract acquired by Saucier from Ward as aforesaid for a distance of 6.34 chains thus establishing the two side boundaries, and thus giving a parcel of land FiftyTwo (52) feet wide and 6.34 chains deep and being the West half of that one certain tract acquired by Armie Fountain from Charles M. Saucier as per deed dated August 11, 1939, and recorded in Conveyance Book TwoHundred Twenty-Nine (229), page Six-Hundred and Thirty Four (634), records of Rapides Parish, special reference is made to plat showing said Four (4) acre tract and said Bayou Maria Road, recorded in Plate Book Five (5), page Forty-One (41) records of Rapides Parish. Bearing no municipal address, to Deana Hovnatanian, for the consideration of $1,839.02 cash. (FINANCE 12/5)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lots Eight (8) and Nine (9) of the Resubdivision of Lot Forty-Six (46) of the Leland College Subdivision, as per REGULAR MEETING DECEMBER 12, 2016

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plat thereof recorded in Plat Book Seven (7), Page Forty-Eight (48) of the records of Rapides Parish. Bearing the municipal address of 3648 Milton Alley, Alexandria, to Dwight Tennie, authorized agent for Pleasant Green Baptist Church, for the consideration of $3,000.00 (FINANCE 12/5)

13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lots Numbers Eight (8) and Nine (9) of the Creosote Road Subdivision of Lot Forty-Five (45) of the Leland College Subdivision located in Section Three (3), Township Four (4) North, Range One (1) West, Rapides Parish. Bearing the municipal address of 3633 Koppers Street, Alexandria, to Dwight Tennie, authorized agent for Pleasant Green Baptist Church, for the consideration of $3,000.00 cash. (FINANCE 12/5)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Four (4) of Square Eighteen (18) of the Alexandria Land and Improvement Company, Ltd’s West Alexandria Addition, as per plat thereof recorded in Conveyance Book Y, Pages Four Hundred and Thirty One (431) and Four Hundred Thirty-Two (432) of the records of Rapides Parish. Bearing the municipal address of 1530 Elliott Street, Alexandria, to Mr. Angelo D’Angelo for the consideration of $2,000.00 cash. (FINANCE 12/5)
15. Motion to purchase a 2017 Ford F350 extended cab 4X4 w/flatbed under the current City of Alexandria Contract No. 2075, for $45,759.00, to be paid from Fire District No. 8 funds, as recommended by Fire Chief Ramos and approved by the Cotile VFD Board of Directors. This vehicle will replace a 1996 Dodge 1500 truck. (FINANCE 12/5)
16. Motion to approve Change Order No. 3 for the Construction Contract with Diamond B Construction Co., LLC, for the Coughlin Industrial Complex - Phase IV Project, for a decreased amount of $35,659.71, for installed final quantities, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. (FINANCE 12/5)

REGULAR MEETING

DECEMBER 12, 2016

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17. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 12/5)
18. Motion to enter into an agreement with the MacArthur Drive Lions Club to conduct Cotile Trade Days on March 25 and March 26, 2017 and authorize the President to sign same. (PUBLIC WORKS 12/5)
19. Motion to enter into an Intergovernmental Agreement with the Buckeye Recreation District, Ward 11, District C, for the Rapides Parish Highway Department to provide labor and equipment, to assist in the trimming of limbs around the Recreation Fields, as requested by the Buckeye Recreation District, to be paid out of Buckeye Recreation Funds and authorize the President to sign same. (PUBLIC WORKS 12/5)
20. Motion to approve the revocation of a portion of Flaggon St, in Libuse Townsite, Louisiana Investment and Securities Subdivision, Section 49, T4N-R1E, Rapides Parish, approximately 250’ in length and 84’ in width, subject to and in favor of any existing or future utility servitudes, as recommended by the Rapides Area Planning Commission and the Public Works Director. (PUBLIC WORKS 12/5)
21. Motion to approve the revocation of the alleyway between lots 3,4,5,6, and lots 7, 8, 9, 10, in Libuse Townsite, Louisiana Investment and Securities Subdivision, Section 49, T4N-R1E, Rapides Parish, approximately 200’ in length and 20’ in width, subject to and in favor of any existing or future utility servitudes, as recommended by the Rapides Area Planning Commission and the Public Works Director. (PUBLIC WORKS 12/5)
22. Motion to ratify approval of Amendment No.1 to both WIOA PY15/FY16 and PY16/FY17 contracts to remove contractual obligations and certifications that do not apply to local grant recipients, to update discrimination clause language, and to correct an error in the explanation of paying for infrastructure cost when the State’s infrastructure funding mechanism applies and to authorize the President to sign both contract amendments. There is no change in funding. (WORKFORCE 12/5) REGULAR MEETING DECEMBER 12, 2016

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23. Motion to authorize the Rapides Workforce Development Board, to issue a Request for Proposal (RFP), for the One-Stop Operator, as required by WIOA, upon completion of the RFP, authorize the President to sign a contract with the selected Contractor for the One-Stop Operator beginning July 1, 2017 and ending on June 30, 2018, with option to renew for three

• (3) years, and have Treasurer to amend the budget accordingly. The contract will be funded through the WIOA grant funds.

In order to comply with the Workforce Innovation and Opportunity Act (WIOA) Sec. 121(d)(2)(A) which states “an entity shall be designated or certified as a one-stop operator through a competitive process;” and further defined in the Final Regulations at §678.605 on pages 55892 – 55896 of the Federal Register effective October 18, 2016, the Rapides Workforce Development Board is to follow local / state procurement policies, and/or Uniform Guidance at 2 CFR 200.318 – 200.326 to procure a One-Stop Operator for the Rapides One-Stop Center. The selected Contractor must be in place no later than July 1, 2017. (WORKFORCE 12/5)

24. Motion to accept the Construction Contract with Cecil D. Gassiott, LLC, Rapides Parish Gustav/Ike CDBG Location No. 1-City of Pineville, Wastewater Treatment Plant Outfall/New Treated Effluent Pump Station and Primary Outfall, Project No. 40PARA3304, as substantially complete as recommended by the Project Engineer, Pan American Engineers and authorize the President to sign all necessary documents. (GRANTS 12/5)
25. Motion to adopt the following resolution as requested by Pan American Engineers, LLC, Project Engineers:

WHEREAS, the Drawing and Specifications for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Rapides Parish Police Jury for the Red River, Atchafalaya and Bayou Boeuf Levee District, Location 9B – Spanish Bayou – Drainage Pump Station Rehabilitation, have been completed and submittals to applicable reviewing agencies are being made. The Engineer reports that the project is now ready for advertisement of bids; pending final approval of applicable reviewing agencies.

NOW THEREFORE BE IT RESOLVED, that the President is hereby authorized to advertise for bids and sign any necessary documents for the project; pending final approval of applicable reviewing agencies. (GRANTS 12/5)

REGULAR MEETING

DECEMBER 12, 2016

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26. Motion to authorize the President to sign the HUD 50075 Annual/5 Year Plan Certification, as Requested by the Rapides Housing Authority, for Public Housing Assistances. This certification is required by the Local Official for Public Housing Assistance Plans. (GRANTS 12/5)
27. Motion to accept the Construction Contract with Ratcliff Construction Company, LLC, Rapides Parish Coliseum Bathroom Finish Out Project, ADG Job No. 12014, as substantially complete as recommended by the Project Architect and authorize the President to sign necessary documents. (GRANTS 12/5)
28. Motion to adopt a resolution thanking the Greater Alexandria Economic Development Association (GAEDA) for their donation/contribution to the Rapides Parish Police Jury for the Coliseum. (GRANTS 12/5)
29. Motion to ratify authorization for the Rapides Senior Citizens Center to hold a Public Hearing for a grant to operate and assist to provide Rural Public Transportation of a non-emergency, ambulatory nature for the FY 2017-2018 program year and authorize the President to sign any necessary documents. (GRANTS 12/5)
30. Motion to authorize the Rapides Parish Police Jury to pursue flood mitigation measures for either infrastructure improvements or individual mitigation measures as eligible using Hazard Mitigation Grant Program funds to be allocated by GOHSEP and FEMA. (GRANTS 12/5)
31. Motion to adopt an ordinance to prohibit the carrying of concealed and open carry weapons on or in any building and the surrounding grounds owned by the Rapides Parish Police Jury, excluding the Rapides Parish Coliseum. (PAROCHIAL 12/5)

REGULAR MEETING

DECEMBER 12, 2016

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32. Motion to adopt an ordinance creating the Tioga Heritage Museum District of the Parish of Rapides, State of Louisiana, fixing the boundaries thereof, appointing one (1) commissioner therefor, designating the domicile and providing for the organization thereof and other matters in connection therewith. (PAROCHIAL 12/5)
33. Motion to appoint Ms. Kathy Overturf, nominee of Louisiana College, Higher Education, to the Rapides Parish Civil Service Board to fill the unexpired term of Mr. Wade Warren. Term will expire April 14, 2017. (PERSONNEL 12/5)
34. Motion to appoint Mr. Ian Anthony to the Rapides Parish Fire Protection District #4 Civil Service Board, employee elected representative, to serve a three (3) year term. Term expired November 13, 2016. (PERSONNEL 12/5)
35. Motion to appoint Ms. June Arrington to the Library Board of Control for a five (5) year term, to fill the vacancy representing District A. Term will expire July 9, 2021. (PERSONNEL 12/5)
36. Motion to appoint Mr. Russell Wilson to the Rapides Parish Coliseum to fill an unexpired term representing District G. Term will expire December 13, 2018. (PERSONNEL 12/5)
37. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 514 80% 88.13% Pineville - 8 minute 176 80% 81.69% Rapides - 12 minute 224 80% 90.18% Rapides - 20 minute 178 80% 84.27% (INSURANCE 12/5)

REGULAR MEETING

DECEMBER 12, 2016

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

38. Motion to authorize Ms. Ruby Augustine, 1217 Highway 454, Pineville, as a Hardship Case, pending property certification. (Mr. Smith)
39. Motion to adopt an ordinance adopting the operating budget and revenues and expenditures for certain funds for the fiscal year beginning January 1, 2017 and ending with December 31, 2017, in accordance with LA R.S. 39:1309-1310, excluding the General Fund Budget, as recommended by the Treasurer. (Mr. Smith)
40. Discuss the 9th Judicial District Court, Courthouse and Rapides Parish Detention Center report that was performed by Barron, Heinberg & Brocato in 2009 and also recognize Mr. Joey Bollinger with the Chamber of Commerce Public Safety Committee. (Mr. McGlothlin)
41. Motion to accept the Right-of-way dedication from the Rapides Parish School Board for the Laura Lane Extension Project. (District A) (Mr. Moreau)
42. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development to aid in the financing of operating and/or capital assistance projects pursuant to the Rural Public Transit Program, 49 CFR 5311 Non-Urbanized Area Formula Program and/or the Discretionary Capital Program, 49 CFR 5309 and authorize the President to sign same. (Mr. Smith)

REGULAR MEETING

DECEMBER 12, 2016

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43. Motion to accept Bid # 2479 (Dirt Work for Fire District No. 3–Station No. 4) with Progressive Construction as substantially complete and begin the 45 (Forty-Five) day lien period as recommended by the Engineer, Fire Chief and Purchasing Agent. (Mr. Moreau)
44. Motion to adopt a resolution approving the amended budget for the calendar year 2016 and the proposed budget for the calendar year 2017, for the North Louisiana Criminalistics Laboratory Commission, as requested by the North Louisiana Criminalistics Laboratory and approved by the Treasurer. (Mr. Smith)
45. Motion to adopt a resolution that the Rapides Parish Police Jury, at the request of Special Counsel, Steven D. Crews, does hereby waive any potential conflict of interest and does specifically authorize Tom Wells to share any information, with any party or Attorney as concerns the Rapides Parish Police Jury’s claim against the Rapides District Attorney and other entities for missing funds. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at