October 9, 2017

Posted October 5, 2017

REGULAR SESSION

OCTOBER 9, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 11, 2017, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 10/2)

APPOINTMENTS TO BE ANNOUNCED

***Appointment of Rodney Noles to the Industrial Development Board for a six

• (6) year term. Term will expire October 10, 2017 ****Appointment of Mr. Zebulon Winstead to the Rapides Parish Civil Service Board nominated by the Alexandria Bar Association for a three (3) year term. Term will expire October 14, 2017. (Phoned August 11, 2017; certified letter sent August 14, 2017; email sent September 11; email sent October 3, 2017)

REGULAR MEETING

OCTOBER 9, 2017

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4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Four (4) and Five (5) of Square Three (3) of Pineville Heights Subdivision as per plat thereof recorded in Plat Book 7, Page 58 of the records of Rapides Parish, Louisiana and the adjacent onehalf (1/2) or eastern twenty-five (25) feet of Jason Street (now revoked) and the adjacent one-half (1/2) of Fisher Street (now revoked) bearing no municipal address, Pineville, to Pierre Dubrock, for the consideration of $4,666.67 cash. (Finance 10/2)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Four (4) of Square One (1) of the Simpson Addition to the City of Pineville as per revise plat thereof recorded in Conveyance Book 376, Page 395, of the record of Rapides Parish, Louisiana, bearing no municipal address, Pineville, to Pierre Dubrock, for the consideration of $2,038.42 cash. (Finance 10/2)
6. Motion to remove from the deletion list, Asset #6293 (1992-International Truck) as the department wishes to retain the equipment. (Motion on September 11, 2017 minutes) (Finance 10/2)
7. Motion to accept the Construction Contract with Tudor, Inc., for the Rapides Parish Libuse Branch Library, as substantially complete, as recommended by the Architect, Smith, Fontenot & Phillip, LLC and authorize the President to sign the Certificate of Substantial Completion. (Finance 10/2)
8. Motion to grant a temporary increase in pay to part-time Firefighter Chad Landis, Fire Protection District No. 3, from $12.00 an hour, to $15.00 per hour, while he is working on the fire departments training program to align with P.I.A.L. requirements. Pay to be returned to $12.00 an hour when job completed. (Finance 10/2)
9. Motion to proclaim the month of November as “Rapides Parish Library Month” and to place an item on the November 6, 2017 agenda to adopt a Proclamation honoring the Library for its 75th Anniversary. (Finance 10/2) REGULAR MEETING OCTOBER 9, 2017

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10. Motion to authorize to advertise for bids for the purchase of Ten (10) Self Contained Breathing Apparatus, to be used for Fire District #17 (Forest Hill) as requested by the Fire Chief and Purchasing Agent. (Finance 10/2)
11. Motion to authorize to advertise for bids for the Red River Levee Recertification Aloha-Rigolette North Bank project as required by the USACE, upon authorization by the Office of Community Development and approval by the USACE, as recommended by Frye Magee, LLC, Project Administrator and Meyer, Meyer, LaCroix & Hixson, Project Engineer. (Project $1,172,000) Bids will be received at the appropriate time and date in accordance with the Louisiana Public Bid Law. (Finance 10/2)
12. Motion to make necessary payroll adjustments to implement a bi-weekly pay period effective July 1, 2018 and request Civil Service to amend their Salary Plan to reflect such change. (Finance 10/2)
13. Motion to grant a pay increase to the part-time employees, at the Cotile Lake Recreation Area, from $7.83 an hour to $9.00 an hour, effective January 1, 2018, to be paid out of Cotile Lake Recreation Area Funds. (Finance 10/2)
14. Motion to accept the Public Works Director's Report. (Public Works 10/2)
15. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Public Works 10/2)

LA 71424, District H, as a Hardship Case, pending proper certification. (Public Works 10/2)

REGULAR MEETING

OCTOBER 9, 2017

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LA 71433, District H, as a Hardship Case. (Proper certification has been received) (Public Works 10/2)

18. Motion to authorize the Public Works Director to retain two temporary employees, one at $9.00 per hour and one at $9.75 per hour, to be paid from the Road & Bridge Salary line item. (Public Works 10/2)
19. Motion to authorize the Public Works Director to hire an additional Laborer, to be paid from the Road & Bridge Salary line item. (Public Works 10/2)
20. Motion to grant approval to Cotile Hill Estates, located at Highway 1200 and Herring Road, as recommended by Rapides Area Planning Commission, pending approval of the Public Works Director and Legal Counsels review and authorize signing of the plat. (Public Works 10/2)
21. Motion to approve participation and authorize OHSEP Director to administer, designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2017-SS-00058S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,375.16. (Grants 10/2)
22. Motion to ratify authorization for the President to sign a letter requesting that the Bayou Robert Drainage Improvement Project applied for under the Hazard Mitigation Grant Program, under LA DR 4263 (March 2016 Severe Storms & Flooding) be moved to LA DR 1786 (Hurricane Gustav) due to a re-allocation of available HMGP funding under LA DR 1786. (Grants 10/2)
23. Motion to retain Drew M Talbot, Attorney at Law, LLC of the firm Rainer Anding & Talbot as conflict/alternative counsel for the Sales Tax Department, as recommended by the Tax Administrator and the District Attorney, subject to approval by the State of Louisiana Attorney General. (Parochial 10/2) REGULAR MEETING OCTOBER 9, 2017

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24. Motion to reappoint Mr. Gregory Walker to the Library Board of Control for a five (5) year term, representing District G. Term will expire September 1, 2022. (Personnel 10/2)
25. Motion to enter into a new lease agreement with Clifton-Choctaw Reservation Inc. for Voting Precinct S9, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
26. Motion to enter into a new lease agreement with Miller’s Stop & Shop for Voting Precinct S21, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
27. Motion to enter into a new lease agreement with Holiday Village Volunteer Fire Association for Voting Precinct N17, as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
28. Motion to enter into a new lease agreement with Philadelphia Baptist mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
29. Motion to enter into a new lease agreement with Philadelphia Baptist mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the REGULAR MEETING OCTOBER 9, 2017

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President to sign same. (Personnel 10/2)

30. Motion to enter into a new lease agreement with Philadelphia Baptist as mandated by the Louisiana Department of Elections, for a five (5) year period at a rate of $100.00 per election, with an automatic renewal for a like term of one (1) year at the same rental rate, and authorize the President to sign same. (Personnel 10/2)
31. Motion to change the name of a certain polling place, Precinct C10 Aiken School to Rapides Alternative Positive Program for Students (RAPPS), as recommended by the Registrar of Voters, as a result of action by the Rapides Parish School Board and authorize submission to the Secretary of State. (Personnel 10/2)
32. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein and/or to rededicate the revenues derived from the levy of a special tax; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Health Unit) (Personnel 10/2)
33. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 543 80% 86.92% Pineville - 8 minute 157 80% 83.44% Rapides - 12 minute 210 80% 88.10% Rapides - 20 minute 202 80% 81.19% (Insurance 10/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

REGULAR MEETING

OCTOBER 9, 2017

pg. 7

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

34. Motion to authorize the Rapides Area Planning Commission to pursue available Hazard Mitigation Grant Program Flood Mitigation Assistance/Pre-Disaster Mitigation funding to construct Wastewater Treatment Plant flood protections for the Town of Woodworth. (Mr. Overton)
35. Motion to authorize the Rapides Parish Police Jury to pursue flood mitigation measures for the Town of Woodworth Wastewater Treatment Plant using Hazard Mitigation Grant Program Flood Mitigation Assistance/Pre-Disaster Mitigation funds to be allocated by GOHSEP and FEMA. (Mr. Overton)
36. Motion to rescind a certain motion of September 11, 2017, to purchase a Fire Truck off State Contract for Rapides Parish Fire District No. 16, as new Administration has determined it not necessary as recommended by Interim Fire Chief. (Received after Committee Meeting) (Mr. Vanderlick)
37. Motion to authorize Rapides Parish Fire District #6 to purchase Dodge Ram 3500 off State Contract #4400010205, Line 78, from Courtesy Dodge in the amount of $44,717.86, as recommended by the Board and Fire Chief. (Mr. Smith)
38. Motion to approve Change Order No. 1 to the construction contract with Gilchrist Construction Company, Bid No. 2569, to add Grant Road, Meredith Road, Yarborough Road and Dryden Road (District A, Ward 10) at an additional cost of approximately $226,654.00 and to extend the contract time by an additional 30 calendar days and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Mr. Moreau)
39. Motion to waive the insurance requirements for the sewer effluent discharge REGULAR MEETING OCTOBER 9, 2017

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requested by the Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Office of Public Health. (Received request after Committee Meeting) (Mr. Moreau)

40. Motion to waive the insurance requirements for the sewer effluent discharge permit at 991 Hwy 461, Glenmora, for Charles Robinson, as requested by Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Office of Public Health. (Received after Committee Meeting) (Mr. Billings)
41. Motion to enter into an Intergovernmental Agreement with the Town of Boyce to overlay Stewart Street, St. Martin Street, Killarney Street, and Leitrim Street within the Boyce Town Limits under Rapides Parish Police Jury Bid No. 2569, as requested by the Town of Boyce, to be paid out of Ward 7, District E, Road Maintenance Funds, Town’s portion and authorize the President to sign same. (Mr. Vanderlick)
42. Motion to grant approval to 28 East Storage located on Highway 28 East, Pineville, as recommended by Rapides Area Planning Commission, approved by the Public Works Director, pending Legal Counsels review and authorize signing of the plat. (Mr. Smith)
43. Motion to authorize a resolution for the removal of the following bridge Structure # P40-31204-92535-1, Recall # 600322, Clifton Road at Pine Coupee Bayou from the Federal Off-System Bridge Replacement Program priority list, as recommended by the Public Works Director. (Mr. Vanderlick)
44. Motion to waive the thirty (30) day announcement rule and reappoint Mr. T.

• J. Spier to the Fire District No. 4 Civil Service Board for a three (3) year term. Term will expire November 12, 2020. (Mr. Bishop)

REGULAR MEETING

OCTOBER 9, 2017

pg. 9

45. Motion to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company, Bid No. 2569, to add Stewart Street, St Martin Street, Killarney Street, and Leitrim Street (District E, Ward 7) at an additional cost of approximately $139,771.20 and to extend the contract time by an additional 10 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Mr. Vanderlick)
46. Motion to approve Change Order No. 2 for the Masonic Drive Drainage Improvement Project, Project No. 1786-079-0002, for an increased amount of $15,156.50, for a total amount of $1,861,080.63, to substitute flowable fill for select fill & crushed stone in order to expedite the construction crossing Masonic Drive. As recommended by Ballard CLC, Inc. Engineers and authorize the President to sign same. Gravity Drainage District 1 and the City of Alexandria has concurred. (Mr. McGlothlin)
47. Motion that the Rapides Parish Police Jury and Rapides Workforce Development not renew the STEP Services Contract for the year 2017/2018, per OWD Directors request and authorize the President to sign a letter of termination. (Mr. Smith)
48. Motion to approve the hiring of a permanent Accounting Associate position through Civil Service to assist with providing accounting services under the Workforce Innovation and Opportunity Act (WIOA), to be paid out of WIOA funds, and to authorize the Treasurer to amend the budget as necessary. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Offic e at