Rapides Parish Police Jury

Posted: JULY 28, 2022

Notice of Regular Committee Meetings to be held on Monday, AUGUST 1, 2022, at 3: 00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Ste. 201, Alexandria.

1. Finance Committee……………………………………….………….....3 Chairman: Oliver “Ollie” Overton, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee….....8 Chairman: Rusty Wilder
3. Workforce Development and Grants Committee……………………10 Chairman: Jay Scott
4. Tourism and Economic Planning and Development Committee……11 Chairman: Davron “Bubba” Moreau
5. Courthouse, Coliseum and Legal Committee …………….……….....12 Chairman: Sean McGlothlin
6. Parochial Board Liaison and Municipal Liaison Committee…….…13 Chairman: Theodore “Teddy” Fountaine
7. Personnel, Elections and Health Committee…………………………14 Chairman: Joe Bishop
8. Insurance, Ambulance, Fire and Homeland Security Committee.…16 Chairman: David Johnson

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

CALL TO ORDER

STANDING COMMITTEE’S

AUGUST 1, 2022

WELCOME

ROLL CALL

IF THERE IS ANY PUBLIC COMMENT ON ANY AGENDA

ITEM IN THE FOLLOWING COMMITTEE’S, PLEASE STAND

TO BE RECOGNIZED ON THAT ITEM

Recognize Mr. Kenneth Paul with Crime Stoppers, for a presentation on Crime Stoppers P3 Tipsters Program and Safe School Program.

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FINANCE COMMITTEE

AUGUST 1, 2022 OLIVER “OLLIE” OVERTON, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report.
3. Motion to open public auction and record Ordinance of Sell for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Mississippi Land Co., Inc. Lot Nine (9), Square Six (6) Gordon C/O James A. Goodman Addition Parcel ID No. 2403803520003101 Assessment No. 5010385040 Bearing the municipal address of:

Mary H. Blade Lot Eighty-Seven (87), Acadian Village Parcel ID No. 0400100070007501 Assessment No. 4010117350 Bearing the municipal address of: REDEEMED

Bakies Properties, LLC Lot Ten (10), Pisciotta Subdivision Parcel ID No. 2400107550001001 Assessment No. 5010779200 Bearing the municipal address of:

Matt’s Janitorial Lot Four (4), Square E, Broadway Service, Inc. Subdivision #2 Parcel ID No. 2400501310008901 Assessment No. 5010922403 Bearing the municipal address of Page | 4

Adrian Davis Part of Lot One (1) through Eight (8), Square Twenty-Six (26), SAL Addition Parcel ID No. 2400708630035801 Assessment No. 5010245609 Bearing the municipal address of:

JHR Builders LLC Part Lot Seven (7), Square Twenty-Six (26), SAL Co Addition; fronting 65’ on Mason Street x 106’ Parcel ID No. 2400708630036401 Assessment No. 5010610600 Bearing the municipal address of:

Shundas Oden Part Lots Seven (7) and Eight (8), Square Twenty-Six (26), SAL Co. Addition fronting 45’ on Mason Street x 106’ Parcel ID No. 2400708630036501 Assessment No. 5010407000 Bearing the municipal address of:

Rosa Lee Robinson Foster Part Lot Sixteen (16), Block Two (2), Samtown Subdivision; 91.5’ x 170’ Parcel ID No. 2405608310002601 Assessment No. 5010190920 Bearing the municipal address of:

Mississippi Land Co Inc Part Lot Sixteen (16), Block Two (2), Samtown Subdivision 75’ x 170’ Parcel ID No. 2405608310002501 Assessment No. 5010384995 Bearing the municipal address of:

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Georgia V. Davis Lot Sixteen (16), Square Five (5), Willow Glen Plantation Subdivision Parcel ID No. 2304109855005801 Assessment No. 501032000 Bearing the municipal address of:

Alberta Chaney Lot Eight (8), Square Five (5), Willow Glen Plantation Subdivision Parcel ID No. 2304109855005001 Assessment No. 5010241500 Bearing the municipal address of:

Elizabeth A. Adams Lot Two (2), Square One (1), Homewood Place Parcel ID No. 2403504340000201 Assessment No. 501004300 Bearing the municipal address of:

Isiah Orange Lot Eighteen (18), and Part of Lot Seventeen (17), Square Seven (7), Fairgrounds and Machine Shop Addition Parcel ID No. 2400303030008001 Assessment No. 5011042650 Bearing the municipal address of:

Eli Tanya Calderon One-Half (1/2), Lot Three (3), Square Thirty-Two (32), S. A. L. Company Addition Parcel ID No. 2400708630043901 Assessment No. 5011279750 Bearing the municipal address of:

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Almania Rebecca Hoskins Lot Eleven (11), Square Two (2), Scipio c/o Phyllis Richardson Garner Creighton Heights Subdivision Parcel ID No. 2400608350002401 Assessment No. 5010661400 Bearing the municipal address of:

Wytona L. Herndon Lot Two (2) and Adjacent Six (6)’ of Lot One (1), Square Eight (8), I. W. Ball Addition Parcel ID No. 2403800540006801 Assessment No. 5010213050 Bearing the municipal address of:

Laura J. Ridley et al Lot Three (3), Square Eight (8), I. W. Ball Addition Parcel ID No. 2403800540006901 Assessment No. 501048520 Bearing the municipal address of:

Raymond P. Allen et al Lot Four (4), Square Eight (8) I W Ball Addition Parcel ID No. 2403800540007001 Assessment No. 5010010390 Bearing the municipal address of:

Phillip Green Sr. Lot Nineteen (19), Square L, Roy O Martin Subdivision #2 Parcel ID No. 2402060090002701 Assessment No. 5010553875 Bearing the municipal address of: (Mr. Overton)

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4. Motion to delete from the Rapides Parish Police Jury Administration Asset/Inventory Program the following equipment, as it is no lon ger suitable for public use: Asset Description Purchase Year Disposal 10570 Fujitsu Fi-6010N 2009 Scrap for Scanner Auction 10851 HP Z400 Computer 2012 Scrap for Auction 10964 Microsoft Surface 2014 Scrap for Auction (Mr. Overton)
5. Motion to authorize the purchase of three (3) Ford Utility All Wheel Drive vehicles off Louisiana State Contract No. 4400016601, for the Rapides Parish Fire District No. 8, as recommended by the Board and Fire Chief, authorize financing if necessary and approve for the President to sign all necessary documents. ( Mr. Wilder)
6. Motion to delete from 9th Judicial District Judges Asset/Invento ry Program the equipment listed below, as it is no longer suitable f or public use: Asset Description Disposal 10736 HP Compaq 500B HP Scrapped Compaq LE1911 ( Mr. Overton)
7. Motion to authorize payment to four (4) employees at Fire District No.3 for wages owed due to payroll submission error, as recommended by the Fire Chief and Alpine Volunteer Fire Department board. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 1, 2022 RUSTY WILDER, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to adopt an ordinance to set a 25 mph speed limit on Kisatch ie Lane, Ward 8, District E and authorize the Parish Highway Department to erect speed limit signs. (Mr. Wilder)
4. Motion to allow Richard’s Bush-hogging Services (levee maintenance) a 12 percent Fuel Surcharge increase. Original contract was awarded in 2020 and has been renewed annually. This is recommended by the Public Works Director, Public Works Chairman and the Purchasing Agent. (Mr. Wilder)
5. Recognize Mr. Thomas David, Pan American Engineers, for an update on the Ward 9 Recreation Complex. (Mr. Bishop)
6. Receive an update from Mr. Cory Ashmore, Public Works Director, on the demo of the slope mower. (Mr. Scott)

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7. Motion to adopt an ordinance to set a 15 mph speed limit on Poisso R oad, Ward 10, District A and authorize the Parish Highway Department to erect speed limit signs. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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WORKFORCE DEVELOPMENT,

& GRANTS COMMITTEE

AUGUST 1, 2022 JAY SCOTT, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to place an item on the September 6, 2022 Committee agenda to hold a Public Hearing for the FY 2023 LCDBG Public Facilities Program. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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TOURISM AND ECONOMIC PLANNING

AND DEVELOPMENT COMMITTEE

AUGUST 1, 2022 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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COURTHOUSE, COLISEUM AND LEGAL COMMITTEE

AUGUST 1, 2022 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update on the Courthouse. (Mr. McGlothlin)
3. Recognize Mr. Rick Reno for an update on the Rapides Parish Coliseum. (Mr. McGlothlin)
4. Motion to exercise the option to renew the five (5) year Management Agreement between the Rapides Parish Police Jury and ASM Global, formally known as SMG, in accordance with the original agreement for the same like terms. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PAROCHIAL BOARD LIAISON

& MUNICIPAL LIAISON COMMITTEE

AUGUST 1, 2022 THEODORE “TEDDY” FOUNTAINE, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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PERSONNEL, ELECTIONS & HEALTH COMMITTEE

AUGUST 1, 2022 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Curtis Lewis, Regional Administrator, Louisiana Office of Public Health/ Region 6 and consider the adoption of a Memorandum of Understanding with the Region 6 Office to establish a parish level heal th unit or health department and place responsibility for the maintenance an d upkeep of the parish’s health unit on the parish’s police jury or governing body under La. R.S. 40:13 and authorize the President to sign necessary documents. (This is specific to the operations of the Public Health U nit Only) (Mr. Smith)
3. Motion to acknowledge the appointment of Mr. Dennis Ashmore to the Fire Protection District No. 18 Board (Town of Lecompte appointee) to fill the unexpired term of the late Mr. William “Bill” Wilson. Term will expire January 1, 2023. (Mr. Overton)
4. Motion to adopt a resolution to endorse Mr. Craig Smith for Executi ve Board Member of Region 8 of the Louisiana Police Jury Association. Copy of this resolution to be sent to each Region Eight Police Juri es and the Louisiana Police Jury Association. (Mr. Overton)
5. Motion to reappoint Mr. Steven Halbert to the Fire District No. 12 Boar d for a two (2) year term. Term will expire August 14, 2022. (Mr. Johnson)

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6. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Joe Page, representing District D, to the Rapides Finance Authority fo r a five (5) year term. Term will expire September 30, 2022. (Mr. Fountaine)
7. Update on the appointed committee for Parish Department and Department Head reviews. (Mr. Bisho p)
8. Motion to waive the thirty (30) day announcement rule and appoin t James Morgan to the Library Board of Control, representing District G, to fill the expiring term of H. Gregory Walker, for a five (5) year term. Term will expire September 1, 2022. (Mr. McGlothlin)
9. Motion to accept the resignation of Mr. Don Holloway on the Gravity Drainage District No. 1 Board and a letter sent thanking Mr. Holloway for his years of service. Waive the thirty (30) day announcement rul e and appoint Mr. Gregory Trotter to fill the unexpired term. Term will expire December 12, 2024. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 1, 2022 DAVID JOHNSON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June 2022:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 432 80% 91.44% Pineville - 8 minute 100 80% 82.00% Rapides - 12 minute 206 80% 91.75% Rapides - 20 minute 191 80% 85.86% (Mr. Johnson)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT BY ROLL CALL

Sexual Harassment

The policy of the Rapides Parish Police Jury always has been that our employees should be able to enjoy a work environment free from all forms of discrimination, including sexual harassment. When it comes to sexual harassment in the workplace, employers and employees have similar interests. Employees of both sexes have an interest in work environments where all employees are treated with respect. Sexual harassment is a form of misconduct which undermines the integrity of the employment relationship. No employee, either male or female, should be subjected to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical. Sexual harassment does not refer to occasional compliments of a socially acceptable nature. It refers to behavior, which is not welcome, which is personally offensive, which debilitates morale, and which therefore interferes with our work effectiveness.

• • Specifically, this policy provides that no supervisor shall threaten or insinuate, either explicitly or implicitly, that an employee’s refusal to submit to sexual advances will adversely affect, or that the submission to or rejection of advances will in any way influence any personnel decision regarding that employee’s employment, assigned duties, shifts, or any other condition of employment or career development.
• • Other sexually harassing conduct in the workplace, whether physical or verbal, committed by supervisory or nonsupervisory personnel, is also prohibited. This includes repeated, offensive sexual flirtations, advances or propositions, verbal abuse of a sexual nature, graphic verbal commentaries about an individual’s body, sexually degrading words used to describe an individual, and the display in the workplace of sexually suggestive objects or pictures.
• • If an employee accuses another employee of sexual harassment and the action is found to have occurred, no retaliation will be taken against the accusing party by the offender or any other employee of the parish. If an employee is a victim of sexual harassment, the employee shall present the complaint to the employee’s immediate supervisor. If the complaint involves the immediate supervisor, the employee shall present the complaint to the department head. If the complaint involves this individual, the employee will present the complaint directly to the President of the Police Jury. All complaints of sexual harassment will be dealt with immediately by the individual initially notified. If required, an investigation of the complaint will take place. All complaints of this nature should be confidential.
• • This policy forbids the discrimination against any individual with respect to his or her compensation terms, conditions, or privileges of employment.

The sexual harassment of any employee of the Parish by any other employee or nonemployee is absolutely prohibited. The Police Jury will not tolerate the sexual harassment of any of its employees and will take immediate, positive steps to stop it when it occurs. This sexual harassment policy adopted by the Police Jury applies to all officers and employees of the Police Jury, including, but not limited to, elected officials, full-and part-time, permanent and temporary, classified and unclassified employees of the Police Jury. This policy will be distributed to all officials and employees of the Police Jury. Every official and employee will be required to acknowledge his or her receipt and clear communication of this policy in writing. A copy of that acknowledgement shall be kept on permanent file in the Police Jury. Every official and employee will be required to have one (1) hour of training every year that they are employed with the Police Jury. All supervisors and Department Heads will be required to have two (2) hours of training every year they are employed with the Police Jury. A copy of their certificate of completion shall be kept on permanent file in the Police Jury. Department Heads and supervisors shall also be responsible for clearly and regularly communicating the sexual harassment policy to employees. If an employee refuses to sign acknowledging receipt of this policy, a witness may sign and date with the statement that the employee was given the opportunity and refused to sign.

Any employee who feels he or she is being subjected to sexual harassment should immediately contact his immediate supervisor. If the complaint involves the immediate supervisor, the employee shall present the complaint directly to the appropriate Department Head. If the complaint involves this individual, the employee shall present the complaint directly to the President of the Police Jury. The complaint may be made orally or in writing. The victim should directly inform the harasser that the conduct is unwelcome and must stop, particularly when the alleged harasser may have some reason to believe that the advance may be welcomed. However, a victim of harassment need not always confront his/her harasser directly, so long as his/her conduct demonstrates that the harasser’s behavior is unwelcome. Employees who believe they have been discriminated against are encouraged to immediately file charges with the Equal Employment Commission, the Department of Labor, Office of Federal Compliance, and the compliance officer of any other federal or state agency. Regardless of the specific person to which an employee makes a complaint of sexual harassment, the employee should be prepared to provide the following information:

• • The employee’s or official’s name, department and position title.
• • The name of the person or persons committing the sexual harassment, including their title(s), if known.
• • The specific nature of the sexual harassment, how long it has gone on, and any employment action (demotion, failure to promote, dismissal, refusal to hire, transfer, etc.) taken against the employee as a result of the harassment, or any other threats made against the employees as a result of the harassment.
• • All witnesses to the harassment.
• • Whether such harassment has been previously reported, and, if so, when and to whom.
• • Establish that the harasser’s conduct is unwelcome.

Reporting an investigation of sexual harassment complaints against classified, unclassified and appointed employees, or elected officials. Complaints against classified, unclassified and appointed employees: The equal employment officer or his/her authorized representative is designated by the Police Jury to be the investigator of complaints of sexual harassment against employees. In the event the sexual harassment complaint is against the EEO officer, the investigator shall be appointed by the Civil Service Board or Police Jury President. When an allegation of sexual harassment is made by any employee, the person to whom the complaint is made shall immediately prepare a report of the complaint and submit it to the EEO office, or in the event the sexual harassment complaint is against the EEO officer, to the Civil Service Board. The EEO officer or his/her authorized investigator shall make and keep a written record of the investigation, including notes of verbal responses made to the investigator by the person complaining of sexual harassment, witnesses interviewed during the investigation, the person against whom the complaint of sexual harassment was made, and any other person contacted by the investigator in connection with the investigation. The notes shall be made at the time the verbal interview is in progress. When the investigator receives a complaint of sexual harassment, he/she shall immediately:

• • Obtain a written statement from the person complaining of sexual harassment, which includes a comprehensive report of the nature of the sexual harassment complained of and the times, dated and places where the sexual harassment occurred; and the investigator shall verbally question the person complaining of sexual harassment about any information in the written statement which is not clear or needs amplification.
• • Obtain a written statement from witnesses named in the sexual harassment complaint which includes a comprehensive report of the nature of the sexual harassment complained of and the times, dates and places where the sexual harassment occurred; and the conduct of the person complaining of sexual harassment towards the person against whom the complaint of sexual harassment was made. The investigator shall verbally question witnesses about any information in their written statements which is not clear or needs amplification. These statements may be made discretely.
• • Obtain a written statement from the person against whom the complaint of sexual harassment has been made if the preliminary investigation above indicates there was enough facts to justify further investigation. The investigator will verbally question the person against whom the complaint of sexual harassment was made about any information in the written statement which is not clear of needs amplification.
• • Prepare a report of the investigation, which includes the written statement of the person complaining of sexual harassment, the written statements of witnesses, the written statement of the person against whom the compliant of sexual harassment was made if obtained, and all the investigator’s notes connected to the investigation, and submit the report to the appropriate higher authority: Police Jury President, the Department Head or Supervisor of the department involved, legal counsel, or the Civil Service Board. It should be remembered all complaints of this nature should be confidential.